Leadership Series for newly-elected student leaders 2017 Organizing MegaSales on Campus

Application Procedures Approve A confirmation letter will be issued by SU Council for submitting to SDS Submission of : 1. Proposal 2. Budget 3. Price list and product catalogue 4. Draft Agreement with Suppliers 5. Sponsorship Declaration 4 weeks before the event to SU Council Submission of : Approval letter issued by SU Council Application for using on-campus venues for organizing sale activity Business Registration (BR) Price List Product Catalogue/Image Certificate of Product Origin *Without c) and f), declaration prepared by the supplier is required. Trade Mark Registration (if applicable) Draft Agreement with Supplier Sponsorship Declaration (福利聯賣聲明書) Not approve

Points to note Submit all required documents to SU Council 4 weeks before the event for approval Submit all the documents and approval letter issued by SU Council to SDS 2 weeks before the event Comply with the guidelines of SU Council governing the organization of welfare sales Follow the financial guidelines of SU on receiving sponsorship (in cash or in-kind) No commitment should be made before obtaining the approval If any additional vendor(s) would be included in the event after submission of the proposal, the organizer is required to submit a written request and sponsorship declaration to SU Council and SDS at least 2 weeks before the event.

Points to note If sponsorship (both in cash or in-kind) from the vendor(s) are only donated after the event, the organizer is required to submit sponsorship declaration and inform SU Council and SDS in written format within 3 days after the event. Sponsorship must be banked in the registered Society bank account NO rental could be charged NO agent is allowed

Points to note Avoid commercial activities (e.g. no products sell, only give a “like” to Facebook) Be tactful when dealing with sponsors Unauthorized sales or promotion activities are strictly prohibited on campus and will be terminated at any time In principle, same vendor would NOT be allowed to participate more than 2 times within a semester Be careful of Parallel Import products

Reminder Items below are not allowed to be sold at the event : Promotion of credit cards other than CityU Hang Seng card Job recruitment Obscene, obnoxious items or products violating the copyright ordinance Facial and body package treatment Drugs or healthy food products

Reminder 2. Cont’ : Pop CD/VCD/DVD Fortune-telling service Underwear Promotion on downloading apps / liking Facebook page Travel agent Promotion of training course Notebook computer/portable computer

Reminder No promotion activity is allowed outside James Liu Multi-purpose room Licence must be obtained for broadcasting music during the sales activities Licence (臨時食物製造廠牌照) must be obtained for selling pre-cooked food, including packed ice-cream Approval / supporting documents must be presented for Contact Lens and related products No parking will be reserved for the suppliers

Reminder Notify SU Council and SDS if society items would be sell and/or lucky draw would be held at the event Aware of the vendor on the blacklist Submit event report and financial report to SU Council and SDS within one month after the event Beware of the height of display panel Please refer to the guidelines for Using On-campus Venues for Organizing Sale Activity

Q & A