Welcome! The January Workbook Overview will begin in a few moments. Join the webinar You will be given the option to connect your audio by phone or computer. No password is required for this webinar. To join the webinar by phone only (US Toll): (Note: Phones are currently on mute) Dial 1-646-558-8656 Enter Webinar ID: 483 654 630 This presentation will be recorded and available for download on the CIMS Training site (http://cims.cenmi.org/Events.aspx). To communicate with the presenters during the presentation, please use the “Q and A” feature. Closed captioning is available for this webinar. To select this option, click the closed caption icon on your webinar player. Michigan Department of Education Office of Special Education

January Workbook Overview For Districts and ISDs

Meet the Team Office of Special Education (OSE) Jessica Brady, Supervisor Jeanne Anderson Tippett Janet Timbs Shawan Dortch Kathleen Hoehne Charles Thomas Aaron Darling Public Sector Consultants (PSC) Karen Hairston Lynne Clark Sarah Greer Michigan Department of Education Office of Special Education

Agenda January Workbook Overview CIMS Navigation Refresher Resources Questions? Michigan Department of Education Office of Special Education

January Workbook Contents Michigan Department of Education Office of Special Education

Workbook Overview Strand Report Monitoring Activities Report (MAR) Complaint CAPs Focused Monitoring (FM) Reports of Findings (Significant Disproportionality (SD)) Letters of Findings (B-11, B-12 for School Years 14-15 and 15-16) Closeout and Non-closeout Reports NEW - Data Alert Letter for B-Timely IEP The Data Alert letter is new but it may seem familiar if your district has gotten either a disproportionate representation warning or a B-5 data alert. The Timely IEP letter is being issued instead of a CAP because we learned last year that the majority of the cases that appear as noncompliant are actually a matter of holding more than one IEP in a count period. Of course the Student Record Maintenance feature of MSDS can be used to add these IEP dates but without that information, we can not determine compliance. So these letters are letting the district know, that if we went strictly on the data in MSDS, you would be noncompliant. Please use the SRM if you hold more than one IEP in a count period. That will avoid the false noncompliance. Michigan Department of Education Office of Special Education

Accessing the Strand Report The Strand Reports summarizes your district’s performance on the State Performance Plan(SPP) Indicators. Access the January 2017 Strand Report from your Reports Page. Michigan Department of Education Office of Special Education

Strand Report Example You are able to print the document (use Print Version at the top of the screen to print a PDF). Review information with your Review and Analysis Process (RAP) Team and share this report with all appropriate persons in your district. Michigan Department of Education Office of Special Education

Strand Report Content The Strand Report includes links to the CIMS training website and other pages in Workbook. Each indicator will have a Thumbs Up or Thumbs Down for a quick view. If there is a Thumbs Down, the far right column will then have a description of what action is required. Michigan Department of Education Office of Special Education

MAR The Monitoring Activities Report (MAR) is included in every major Workbook and provides important information to districts. The MAR can be accessed from the Reports page. Some messages are universal and go to all districts. Some messages are targeted, and are sent only to specific districts. Reminders to review Reports of Findings/No Findings Reminders to review data alert letters Reminder for Data Alerts: They do not require any corrective action. They are a reflection of the data that the State has received through MSDS. They are intended to give districts a chance to review their data collection and submission practices to be sure that the correct data is being submitted. It is not expected that the district will update or change any data. Michigan Department of Education Office of Special Education

Sample MAR Michigan Department of Education Office of Special Education

Complaint CAPs Complaint Corrective Action Plans: Are issued each month as needed Follow established CAP workflow and timelines Include links to the complaint reports Have system level correction, not student level correction Are verified as corrected by the ISD representatives Complaint corrective action plans can be issued in any cycle. For any ISD Representatives who are listening, there were Complaint CAPs issued in the April 2016 workbook that have been submitted to you for verification and closeout. Those are due to MDE on February 1. If you need help, there is a recorded webinar about verifying them and a how to document on the training site. Michigan Department of Education Office of Special Education

Reports of Findings/ No Findings and FM CAPs Based on Monitoring Activities from fall 2016: SD-Disc, SD-EE, SD-ID A Report of No Findings requires no action. A Report of Findings results in an FM CAP (Unless an Expedited Correction was completed) Access your CAP from your Task List or the Compliance Tab Work with your TA Provider to complete your CAP Michigan Department of Education Office of Special Education

January Workbook Activities CAPs: B-11 B-12 (SY 14-15 and SY 15-16) B-Complaints Focused Monitoring CAPs: SD-Disc, SD-EE, SD-ID Michigan Department of Education Office of Special Education

Handling of the B-12 Data 14-15 Data 15-16 Data Outcome Compliant or No Data No finding or CAP Noncompliant Finding and CAP issued for 15-16 Compliant Finding but no CAP issued Finding and 1 CAP issued for 14-15 and 15-16 data No Data Finding and CAP issued for 14-15 The OSE has issued 5 Findings with CAPs for 14-15, 73 Findings and CAPs that span both 14-15 and 15-16, and 121 Findings with CAPs for 15-16. Michigan Department of Education Office of Special Education

CIMS Navigation Refresher Michigan Department of Education Office of Special Education

CIMS Navigation Refresher https://www.cimsmichigan.org Michigan Department of Education Office of Special Education

CIMS Process Michigan Department of Education Office of Special Education

Acknowledging Reports Reports must be acknowledged by February 15, 2017. You cannot complete work in your Workbook until you have acknowledged your reports. What to do when you have acknowledged? Review Reports page – Does my district have findings? Review Strand Report – What are our next steps? Review MAR Decide if you need to convene a Review and Analysis Process (RAP) Team Michigan Department of Education Office of Special Education

Step 1: “Click Here” Michigan Department of Education Office of Special Education

Step 2: Click “Acknowledge Reports” Michigan Department of Education Office of Special Education

Assemble a RAP Team If you have a finding, you need to convene a RAP Team. Suggested RAP Team members include: OSE Technical Assistance (TA) provider CIMS coordinator Special education administrators/general education administrators/ISD representative School improvement team representative Parents Service providers Data experts or program specialists Michigan Department of Education Office of Special Education

3) Complete Tasks with RAP Team CAPs: B-11 B-12 (SY 14-15 and SY 15-16) B-Complaints SD-EE SD-Disc SD-ID This process can take up to one year to complete. Michigan Department of Education Office of Special Education

4) Provide Feedback After completing tasks, provide feedback and your Workbook will be complete. Once all activities are complete, you will be prompted to provide feedback. Your workbook will remain available to you until you complete this or it is administratively closed. We do not administratively close them for about a year after the work is done. Michigan Department of Education Office of Special Education

Resources Michigan Department of Education Office of Special Education

Resources Available Visit CIMS Training site Contact your ISD Representative Email or call Help Desk Michigan Department of Education Office of Special Education

CIMS Training Site http://cims.cenmi.org This homepage has due dates for ISD reps and local districts. Michigan Department of Education Office of Special Education

CIMS Training Site: General Resources General Resources are available on each indicator page to help your RAP Team analyze your district data, policies, practices and procedures. Michigan Department of Education Office of Special Education

CIMS Training Site: Probe Questions Probe Questions are available on each indicator page to help your RAP Team analyze your district data, policies, practices and procedures. Print a copy before your RAP Team meeting! Michigan Department of Education Office of Special Education

CIMS Help Desk Need help completing a task in CIMS? Having trouble with your username and password? Contact the CIMS Help Desk Email: help@cimsmichigan.org Phone: 877-474-9023 CIMS Training site and information will continue to be updated as we go through the cycles. Michigan Department of Education Office of Special Education

Upcoming Dates April 2016 Workbook: September 2016 Workbook: Submit Cross Indicator Analysis: February 1 ISD Reps: Submit closeout: February 1 September 2016 Workbook: Submit CAP Progress report: February 15 November and December 2016 (Complaint CAPs): Submit CAP: February 1 January 2017 Workbook: Acknowledge Reports: February 15 Submit CAP: March 1 Note the due date for the Cross Indicator Analysis. Note the April 2016 data CAPs that are due from ISD Reps on Feb 1, those CAPs have the data reports loaded in CIMS to determine if you need a verification file review or not. Michigan Department of Education Office of Special Education

Questions? Michigan Department of Education Office of Special Education

Office of Special Education Teri Chapman, Director, chapmant2@Michigan.gov Janis Weckstein, Assistant Director, wecksteinj@Michigan.gov Jessica Brady, Supervisor, bradyj@Michigan.gov Jeanne Anderson Tippett, andersontippettj@Michigan.gov Janet Timbs, timbsj@Michigan.gov Shawan Dortch, dortchs@Michigan.gov Kathleen Hoehne, hoehnek@Michigan.gov Charles Thomas, thomasc29@Michigan.gov Aaron Darling, darling@Michigan.gov Special Education Information Line: 888-320-8384 Contact Information Michigan Department of Education Office of Special Education