Professional Development Meeting Wednesday , April 29, 2015 Beaudry Building Room 2-131 12:30 Am – 4:30 pm

Welcome Sign In Agenda Parking Validations Logistics ( Restroom location, …)

Program Updates La Shona Jenkins, FYAP Program Coordinator

Denim Day is Today

LAUSD District Nursing Services Othello Childress, Field Coordinator, ESC South

Independent Living Program Otho Day, Director, Youth Development Services – Independent Living Program What is ILP? Who is eligible? What else is available? What does ILP offer?

Sign In Card and Absence Reporting Procedures Karen Timko, Specialist Megan Brown, Interim Specialist

Employee Time Record hi Add all your regular hours worked Add up your personal necessity Add regular, illness, PN and holiday hours. Add your paid time off (holiday) Sign here on monthly basis Add the total number of illness hours

Time Card Make sure to complete the following information on the bottom of the time card: Personnel No = Your Employee Number Employee Name Job ID = 0543 for PSA Counselors 0569 for PSW’s Cost Center = 1123401 FD and Funct Area = leave blank Person ID = Employee Number

Semi Annual Certification

Semi Annual Certification Please complete the following items on the Semi- Annual Certification form: Period covered (January 2015 – June 2015) If you started after January 2015 please raise your hand! Name Signature If you are unsure please leave blank and we will complete for you.

Absence Procedures 1. FYAP Secretary When you are or plan to be absent, you MUST inform the following people prior to 8:00am that work day, or as soon as reasonably possible if you are leaving early.   1.      FYAP Secretary Gloria Zuniga-- Email: gloria.a.zuniga@lausd.net 2.      Time reporter PSA: Estefana Llano--Email: estefana.llano@lausd.net OR Absence Phone Number, 213- 241-1260 PSW: Sandra Jones-Seck—Email: sandra.jones-seck@lausd.net 3.      Your school site 4.      CC Your assigned Specialist North and East FYAP: Megan Brown—Email: meb0347@lausd.net South and West FYAP: Karen Timko—Email: karen.timko@lausd.net 5.      CC Coordinator La Shona Jenkins—Email: lashona.jenkins@lausd.net It may be helpful to CC your Lead Counselor, but this is not required. 

Include in your email The following information needs to be stated on your communication re: your absence: Complete name:              - Employee Number:          - Date of Absence:             - Type of Absence:             - Number of Hours/Days:   - Best practice is to cut and paste the above information into your email, and then fill in with your specific information.

Why? All the people on the email may not know your specific work hours if they are different than 8 to 4:30 and if you just state “you are leaving early” at a certain time this is not clear. There are different types of illnesses, and this needs to be clearly indicated. Examples: your personal illness or dr. appt, FMLA, illness or dr. appt. of child (kin care), etc. Use the illness or non-illness form to see a list of all of the types of absences that can be reported.

Submit your absence form asap! Your Certification/Request for Absence Form should be submitted as soon as possible upon your return to Gloria Zuniga at Gloria.a.zuniga@lausd.net. Absence forms (illness and non-illness) can be found on the PSA website when you login under Pupil Services Login: http://achieve.lausd.net/Page/1630.

Counselor Spotlights Tracey Peeples nominated by Lead Counselor – Norlon Davis, ESC South Traci Williams nominated by Lead Counselor – Rachael Coates, ESC North

Traci Williams: SPOT LIGHT Homeless Holiday Sponsor OSB Prom Event Traci goes the extra mile for her students!

Counselor Spotlights Angelica Valenzuela nominated by Lead Counselor- Jennifer Rios-Zambrano Dianna Armenta nominated by FYAP Counselor – Orlando Villa

Break Time!!!! Please be mindful of our guest we will have a 15 minute break at this time!

Youth Engagement Workgroup Updates

Summer Camp Program Updates April Jones, Lead Counselor, ESC West

Youth Council Updates Jennifer Rios-Zambrano, Lead Counselor, ESC East Marcia Price, Lead Counselor, ESC South

Pinz End of the Year Celebration Maral Sousani, Lead Counselor, ESC North Rachel Coates, Lead Counselor, ESC North

The Role of the Education Rights Holder (ERH) By Megan Brown, LMFT Interim Specialist, FYAP April 29, 2015

Who is the Education Rights Holder (ERH)? The default ERH is the biological parent. A court can limit a parent’s education rights and appoint a “responsible adult” or an “educational representative” to be the ERH. IF the court is unable to appoint an ERH and the child has been referred for a Special Education assessment or has an IEP, then the district must appoint a Surrogate parent. A child 18 or older is their own ERH.

Who can (or can not) be the ERH? Who can be the child’s ERH? Who can NOT be the child’s ERH? Biological Parent Legal Guardian or Adoptive Parent Responsible Adult that is appointed by the court (could be the foster parents or a relative caregiver) Surrogate appointed by the district (only for students in Special Education or the Special Education process) For children in long-term foster care, (if the biological parents rights have been limited and reunification services have ended) the caregiver could be the ERH DCFS social worker Probation officer Group home staff member District employee Employee of any agency involved in the “education or care” of the child Anyone with a conflict of interest

How do you know who is the ERH? Helpful documents: JV-535 form designates the ERH DCFS 1399 form: Notification to School of Pupil’s Foster Youth Status Ask the caregiver and verify with CSW or Probation officer Contact CLC Attorney or Public Defender

Empowering the Biological Parent as the ERH Biological parents often do not know they are the ERH, because their child has been taken out of their home If parent is trying to reunify with child (or get in- home services case closed), showing ability to address child’s educational needs can help! Parents’ attorneys should work with their clients to and empower them to be good ERHs. If parent unwilling or unable to act as ERH, and court limits educational rights, this hurts parent’s case.

What is the role of the ERH? Stand in the shoes of the parent and make educational decisions based upon the child’s best interest Investigate the child’s educational needs and determine whether or not they are being met Communicate with the CSW prior to each hearing regarding the educational needs of the child

The ERH is the most important decision maker The school district must afford the same rights to an ERH as to a student’s parents in making educational decisions (they act as the parent) Only the ERH can make educational decisions on behalf of the students The ERH’s decision is the final one- they hold more weight than the CSW, school staff, agency, group home, etc.

Example situations where the ERH is needed: Whether or not a child should remain in his/her school of origin or transfer to a new school Whether or not a child’s IEP is appropriate Whether or not a child should graduate from high school under AB 167/216

The law says the ERH must be notified when: When a school is recommending that a foster child transfer to a new school Whether a foster child qualifies for AB 167/216, within 30 days after a child transfers into a new high school after their second year When the child is subject to a specific disciplinary proceeding such as an expulsion hearing

FYAP Process for Identifying the ERH

Non-Emergency Situations Process for identifying the ERH 1. Use Data-Matching List: Determine if ERH can be determined based on the information gathered from the data-matching list. The following assumptions can be made based upon the child’s service type: Family Maintenance (FM): Youth is living with parent or legal guardian, who is their ERH. Permanent Placement (PP): If a youth is living with a prospective adoptive parent, then most likely the caregiver is the ERH. To be sure, follow (2)-(4) below to determine ERH. Youth 18 and older: youth are their own ERH Family Reunification (FR): ERH may or may not be the youth’s caregiver, follow (2)-(4) below to determine ERH.

Non-emergency situations, cont. 2. Contact Social Worker: Send an email to the social worker asking for the ERH’s full name, relationship to the child, address and phone number. Use subject “First Request for ERH info.” If the social worker states the parent does not have a phone or current address, ask if they are visiting the child regularly and where to see if communication can be establish via those connections. 3. No response from social worker: If no response is received after 2 business days, forward original email to maintain tracking and put in the subject line “Second Request for ERH info” and cc supervising social worker. 4. No response from social worker and supervisor: If no response received after 2 business days of emailing supervising social worker, forward email trail to youth.education.support@dcfs.lacounty.gov with the subject “Third Request for ERH info.” The education unit will then track and ensure identification of ERH.

Non-emergency situations, cont. If No ERH Appointed : LAUSD Suggestion: If FYAP Counselor has suggestion of who may serve as an ERH, email the social worker, supervising social worker, and Minor’s Attorney requesting an appointment of an ERH, and the relationship between the suggested person and the youth. If this is not a special education student, notify in email that a surrogate cannot be appointed instead of an ERH. No Suggestion: Email social worker, supervising social worker, and Minor’s Attorney asking for someone to be appointed that is willing and able to participate in the youth’s education. If this is not a special education student, notify in email that a surrogate cannot be appointed instead of an ERH. If ERH Inappropriate : Email social worker, supervising social worker, and Minor’s Attorney explaining what the concerns are regarding the current ERH and follow above directions if there is or is not a suggested replacement. If this is not a special education student, notify in email that a surrogate cannot be appointed instead of an ERH. See FYAP Template Email

Emergency Situations Examples of emergency situations: Potential or recent home placement or school change Pending suspension or expulsion Potential AB 167/216 eligibility Upcoming IEP or special education assessment request

Emergency Situations Process: For youth with an emergency issue, email the social worker, supervising social worker, and Minor’s Attorney, cc’ing youth.education.support@dcfs.lacounty.gov using the subject line “Immediate [nature of issue]; ERH Concern] Use template email to discuss what is needed Within 24 hours, counselor should receive a response.

Initial Contacts Will Make Your Job Easier! When you first start working with a foster youth, send introductory e-mails or make phone calls to the youth’s: Education Rights Holder Caregiver (if not the ERH) DCFS social worker or probation officer CLC attorney and/or public defender

Initial Contacts, Continued… Connecting with you will help foster youth’s ERH’s, caregivers, social workers, probation officers, and attorneys do their jobs. Let them know you can help by providing information they need for their reports, and working with them to address the youth’s education needs and resolve problems. Ask them to call you about any situation that affects a youth’s education … especially a potential change in placement!

Advocacy is Key It is your responsibility to identify the ERH, make them aware of any concerns, and to advocate for the needs of the student! Thank you for advocating for our youth!

End of the Year Procedures Sunshine Committee Fundraising f

End of the Year Procedures Make sure that all documents are completed and submitted to your lead CAA’s Success Plans Progress Notes Supplemental Forms (if applicable) Submit time cards—fax to Gloria Collection of Equipment Lap Tops Time Sheets Last time sheets and mileage for the year are due June 1st!

Updates Sunshine Committee Fundraising for Foster Youth

Birthdays for March & April Christina Sunderraj Wilkening – 3/27 Denise Ornelas – 4/1 Valeska Cosci – 4/10 April Jones – 4/26 Karen Timko – 4/30

May is National Foster Care Awareness Month! Closing Remarks La Shona Jenkins, FYAP Coordinator May is National Foster Care Awareness Month!