Parks Asset Management Plans in Action During a Natural Disaster Jamie Rozema-Stinson & Troy Sykes CNAM 2014 Conference Toronto, Ontario May 20-23, 2014

Overview Parks AM accomplishments Flood facts Flood recovery – Acid test Lessons learned Next steps

Advanced AM AM Foundation Basic AM 1. What we own & the location 2. What's it worth 7. Best Strategy with Available Funding Advanced AM AM Foundation 4.Strategy Asset Management 1. Foundation 6. Ops & Capital investment 3. Physical Condition 3.Investment 2. Direction 5. Risk 4. Level of Service Basic AM

People Process Data

Pre- Flood: Parks AM Accomplishments AM definition – What is Asset Management Asset registry – what do we own, where, & how much is it worth? AM system – maintenance tracking integrated with GIS mapping

Pre- Flood: Parks AM Accomplishments Over 80% of assets condition rated Demand and functionality rating collection strategy in development Levels of service developed Capital life cycle program – replacement based on asset ratings Currently defining asset ownership roles

Drivers for AM in Parks Federal Legislation - PSAB 3150 Corporate initiatives Sound data to support Capital/Operations asks Define LOS to illustrate cause and effect of budget increase/cuts And… Provides baseline data in an emergency situation t

j The Flood

Flood Timeline June 22 6:35PM - some areas reopen to residents, 50,000 home by June 23 June 24 - Come Hell or High Water, Stampede will go on June 20 8:09 PM – evacuations extended, about 80,000 affected June 19 - Heavy rains begin, 200-plus mm over 72 hrs June 20 10:16 AM - State of Local Emergency declared June 20 2:15 PM – mandatory evacuations begin June 21 3:24 PM – downtown core closed June 24 - Call for 600 volunteers, 2000+ show up June 25 - Roads to downtown re-open, Zoo damage revealed July 4 – State of local emergency lifted

Overview

During the Flood About 3,000 displaced residents housed in 9 City reception centres the first night Evacuations in parts of 32 communities More than 400 water rescues

During the Flood 16 LRT stations were closed 35,000 metered ENMAX customers without power 4,000 businesses affected Zoo, Saddledome and Stampede grounds suffer extensive damage

During the Flood 22 bridges and numerous roads were closed 50 bus routes cancelled or detoured

During the Flood During the Flood Baker Park Over 30 parks flooded including -Prince’s Island -Bowness Park -Sue Higgins Park Baker Park

During the Flood The Calgary Zoo located on St. George’s island was almost completely submerged 160 animals evacuated Over 40 buildings flooded

The Aftermath Inglewood Bird Sanctuary Parks were flooded and covered in metres of silt and debris j Inglewood Bird Sanctuary

The Aftermath j Inglewood Bird Sanctuary

j Bowness Park

Prince’s Island Park

Draft Submission Deadlines Sue Higgins Park

Sue Higgins Park

t Sue Higgins Park Pre-Flood Flood Impacted

t Stanley Park

j Lindsay Park

j Edworthy Park

Recovery War room created Leverage AM plans/processes to take stock of the damage and losses Prioritization of flood recovery efforts using asset management criteria i.e. Prince’s Island – Canada Day, Folk Fest Damage assessments compiled Regular operations continued

Flood Gifts

Sue Higgins Park – Post Flood Asset Quantity Lost Value Fence 5050 m $508 K Asphalt Lot 80 m2 $5 K Asphalt Pathway 150 m $40 K Gravel Trails 3750 m $494 K Total $1.05 M t

Flood recovery - AM acid test Established 90+ projects to clean up, repair, or replace our assets Coordinated with other business units in areas of major damage

Plans into Actions AM processes: reactionary emergency coordinated proactive effort Different approach than after 2005 flood event

Challenges / Conflicts Jumping the gun- reaction before planning Don’t forget the little things Keep momentum going Exhaustion Switch out of emergency state / remembering regular duties Resourcing conflicts / shortages

Lessons from the flood Having base data is key – e.g. Memorial benches Communication and coordination is critical Plan your work and work your plan Hope for the best, plan for the worst j

Lessons from the flood Contingency plans Take a break- recognize resource exhaustion Recognize and leverage opportunities for community support j

The Next Steps Confirm asset ownership Confirm asset management accountabilities Continue to refine data Flood resiliency Create official emergency AM processes j

Questions? Jamie Rozema-Stinson & Troy Sykes