Welcome! The Welcome Back webinar will begin in a few moments To hear the presentation by phone: Dial 866-699-3239 and Enter Access Code 668-194-359 Phones are currently on mute If you have integrated audio on your computer: Choose “audio” from the menu and select “join the audio conference” Select “use computer headset” and follow the WebEx Computer Audio Set-up Audio is currently on mute This presentation will be recorded and available for download at http://cims.cenmi.org/Events.aspx To communicate with the presenters during the presentation, please use the “Chat box” feature. 1

Welcome Back! What YOU Need to Know for the August (Part B) & September (Part C) Workbooks August 30, 2010

Welcome & Introductions Teresita Long Supervisor Continuous Improvement and Compliance Unit (CIC) Cheri Oczepek Coordinator Continuous Improvement and Compliance Unit (CIC) Emily Houk Vice President Public Sector Consultants 3

Agenda August (Part B) workbook: What’s inside Data load  Including important dates September (Part C) workbook: What to expect Calendars Determinations update Helpful hints CAPs Progress reports Focused monitoring CIMS website Question & answer Contact information 4

August 15, 2010 Part B ONLY September 15, 2010 Part C ONLY Two Fall Workbooks August 15, 2010 Part B ONLY September 15, 2010 Part C ONLY 5

August 15, 2010 Workbook: Update As of August 26, 410 locals had acknowledged their reports If you have not yet acknowledged yours … Log into https://www.cimsmichigan.org and acknowledge your reports ASAP! Locals must acknowledge August reports by September 15 6

August 15, 2010 Workbook: What’s Inside Focused Monitoring Reports of Findings/No Findings Educational Environments B-9/B-10 Under Rep Desk Audit Notification for fall focused monitoring activities Determinations Reports Warning letters for “Needs Assistance” locals 7

August 15, 2010 Workbook: What’s Inside (cont.) Monitoring Activities Report (MAR) MI-CIS/B-3 (Statewide Assessments) validations Reminders (Progress Reports, UNCs) Announcement for fall B-12 (Early Childhood Transition) data verification Other timely information CAP Closeout letters/reports Focused monitoring B-3 (Statewide Assessments) Reports of No Findings (fall 2009) Significant Disproportionality warning letters 8

September 15, 2010 Workbook: What to Expect Summer 2010 Data Snapshots Reports of Findings/No Findings C-1, C-7, C-8a, C-8c Focused Monitoring notification letters Monitoring Activities Report (MAR) 9

September 15, 2010 Part B Data Load: What to Expect B-3 (Statewide Assessment) Validation – by ISD Monitor One local per ISD/10 students MI-CIS Validation – by ISD Monitor Parts B and C B-12 (Early Childhood Transition) Data Verification – by ISD Focused monitoring student lists for record reviews – to locals/ISDs Locals were notified of 9/15 work in the 8/15 MAR! 10

Looking Forward: September 15, 2010 – Data Load Due Dates B-12 (Early Childhood Transition) Verification: October 4, 2010 B-3 (Statewide Assessments) Validation: December 1, 2010 MI-CIS Validation: December 1, 2010 Clip art from: http://colonialcasa.org/newsletters/2007/jun/June2007.htm 11

Looking Back: December 15, 2009 - CIMS Workbook Calendar Due no later than Activities January 15 February 15 June 1 September 15 Acknowledge Reports  Submit CAPs Submit CAP Progress Report 1 Submit CAP Progress Report 2 Request CAP Closeout 12

Looking Back: April 15, 2010 - CIMS Workbook Calendar Due no later than Activities May 15 June 15 October 1 December 1 Acknowledge Reports  Submit CAPs Complete Results Transmittal(s) Submit CAP Progress Report 1 Submit CAP Progress Report 2 Request CAP Closeout April: 100% have acknowledged their reports, but don’t forget there is still work to be done for the Apr. 15 workbook. 13

August 15, 2010 - CIMS Workbook Calendar Due no later than Activities September 15 October 15 February 15 April 15 Acknowledge Reports  Submit CAPs Submit CAP Progress Report 1 Submit CAP Progress Report 2 Request CAP Closeout 000 For those of you who also work in Part C, remember there will be a Sept. workbook for Part C only. 14

September 15, 2010 - CIMS Workbook Calendar Due no later than Activities October 15 November 15 March 15 April 15 Acknowledge Reports  Submit CAPs Submit CAP Progress Report 1 Submit CAP Progress Report 2 Request CAP Closeout 15

Update: New Factors in Determinations Process Determinations and Timeliness Timeliness of CAP submissions, progress reports, and requests for CAP closeout is a new factor in the Determinations process for 2010-2011. 16

Helpful Hints: CAPs If your local is issued a finding, you must develop a CAP: Ensure root cause analysis has depth Activities must align with the required evidence of correction Monitoring of the impact of the identified activities must be front-loaded and frequent enough to achieve compliance as soon as possible Contact your ISD Monitor or TA Provider if you need assistance CAPs are due on October 15 (Part B) or November 15 (Part C) 17 17

Findings of Noncompliance Reminder: All areas of noncompliance must be corrected as soon as possible but in no case later than one year including verification. ASAP BINCLTOY IV 18

Helpful Hints: Progress Reports If your local has a progress report due from the December or April workbook: Complete a progress report and submit it in the CIMS workbook Contact your ISD Monitor or TA Provider if your local is having difficulties implementing a CAP Upcoming due dates: December 2009 CAPs - PR 2 due Sept. 15 April 2010 CAPs - PR 1 due Oct. 1 19 19

Helpful Hints: Focused Monitoring Part B Fall Priority Areas: Significant Disproportionality: Identification Discipline B-9 and B-10 (Disproportionate Representation) Over-representation Under-representation 20

Helpful Hints: Focused Monitoring If your district has been scheduled for an onsite, desk audit, or self review: Contact your ISD Monitor Consider appropriate RAP team members Review your student lists in the CIMS workbook (after September 15) Review guidance documents specific to the monitoring area on the CIMS website (http://cims.cenmi.org/) Check your local’s Data Portraits on MI-CIS website (https://micis.org/) 21

CIMS Website: http://cims.cenmi.org/ 22

CIMS Top Downloads & Resource Library 23

Questions? 24

For More Information CIMS Website http://cims.cenmi.org/ CIMS Help Desks Part B: help@cimsmichigan.org or (877) 474-9023 Part C: eotweb@edzone.net or (866) 334-5437 MDE Teresita Long, Supervisor, Continuous Improvement and Compliance Unit, OSE-EIS, longt1@michigan.gov Cheri Oczepek, Coordinator of Monitoring, Continuous Improvement and Compliance Unit, OSE-EIS, oczepekc@michigan.gov 25 25 25

Have a wonderful school year! 26 26