Shipston Excelsior FC – AGM 22nd May 2015

Agenda Opening Statement Apologies Minutes of last AGM Matters Arising Chairman’s Report Treasurers Report Election of Office AOB

Opening Statement Reviewed club constitution Nomination to stand 21 days in advance in writing (Web, Facebook, Text, E-mail, Club) AOB 21 days in advance in writing (Web, Facebook, Text, E-mail) Vote will only take place if two or more people stand for the same position Minutes of 2014 AGM on club website – A few copies available 2014/15 summary of annual accounts – A few copies available AGM is open to members of the football club – Flexible approach Remember this is voluntary and mistakes will be made

Apologies, Minutes, Matters Arising Minutes of last AGM Matters Arising

Chairman’s Report First of all I would like to thank all of the committee and managers for there commitment and dedication to the club This year has been an excellent year with the club continuing to progress and perform well both on and off the pitch and in terms of both the senior and junior sections : - Seniors Sat 1st – Won League & Divisional Cup Sat Res – 5th in League, Runners up in Divisional cup Colts – 5th in League Sun 1st – 6th in League Sun Res – 9th in League Juniors U9’s – Fair play award U11’s – Won league U12’s – Won League U13’s – Won League & Cup

Chairman’s Report Financially the club is in the strongest position we have ever been with sponsorship being at its highest levels Invested in training tops for all senior players helping to continue to build the club brand and image Allowing us to plan for future investments in the club to prepare for MFL Events / fundraising continue to be well supported End of Season Ball / Awards Night – 130 people attended (Maximum capacity) Golf Day raised circa £3,000 last year and is looks like it will raise more this year Sportsman's Dinner – Raised £2,000 for the club Chairman’s Dinner – Held up at the sports club Vice Chairman's night - Held up at the sports club Quiz nights - Four quiz nights a year each raising circa £150 New Years Eve – Combined event with the Cricket club

Chairman’s Report The clubs presence on the Web and Social Media have significantly increased making us more visible in the community Only downside on the year has been the delay in getting the backfield back, its disappointing and progress is slow but its moving in the right direction Orbit appealing against council decision to reject outline planning SDC is not going to contest the appeal SDC will invite Orbit to resubmit outline planning Once granted and S106 signed Orbit will withdraw appeal Orbit will then submit detailed planning application SEFC could have access to fields in April 2016 All in all a very good year and the club is well positioned for the future, Thank You for your support this year.

Accounts Submitted to the Sports Club and Companies House Treasurer Report TURNOVER (MONIES IN)   £35,346.24 TURNOVER (MONIES OUT) £33,484.34 OPENING BANK ACCOUNTS CURRENT £8,610.97 SAVINGS £152.45 CLOSING BANK ACCOUNTS £4,474.88 £7,155.99 OUTSTANDING BANKINGS Credits £1,080.00 Debits £1,045.00 BANK CHARGES Uncashed Cheque £39.00 Banking Charges £35.72 ON HAND AT BANK 31st March 2015 £11,665.87 VAT to be Reclaimed (2014) £1,023.38 A solid year showing we started the year with £8763.42 in the bank, closing the financial year out with £11,665.87 (Increased profit for the year of £2902.45). VAT figure was recalculated to take into account our Sponsorship figure from JBA not having any VAT on it, the club deducted this from the claimable amount. Interesting fact: Since 1996 when we turned over £13,642.74 IN / £12393.86 OUT) with 142 Transactions recorded in the book, we have grown to last years figures with 408 transactions listed. Accounts Submitted to the Sports Club and Companies House

Treasurer Report Just to show where we are as a club and how this has changed over the last 6 years, to reiterate what Johnny has said, we are in the strongest position that we have started a new season Closing Balance at the bank by Season from 2006 to Present Season

Club balance sheet for last year Treasurer Report Breakdown of Income and Expenditure   Section Cat IN £ OUT £ CLUB BANK £8,763.69 £972.01 EQUIPMENT £- £514.66 EVENT £13,670.33 £13,366.52 PITCH £1,837.49 PITCH RENTAL £120.00 AFFILIATION £905.00 GRANT £750.00 £500.00 BANKING £282.00 SPORTSCLUB £1,530.91 SUBSCRIPTIONS £2,255.50 NPOWER £174.37 MERCHANDISE £435.00 £400.80 SPONSORSHIP £3,896.00 PRINTING £96.00 INSURANCE £448.50 COMMUNICATION £48.00 LOAN £1,080.00 ENGRAVING £80.00 ROOM RENTAL £50.00 CLUB Total £29,327.93 £22,848.85 Club balance sheet for last year

Treasurer Report Junior balance sheet for last year Breakdown of Income and Expenditure   Section Cat IN £ OUT £ JUNIOR EQUIPMENT £- £548.69 EVENT £206.74 TOURNAMENT £205.00 PITCH RENTAL £1,730.00 MATCHDAY £1,087.00 £760.00 SUBSCRIPTIONS £8,615.00 £50.00 NEW STRIP £3,544.19 SPONSORSHIP £900.00 FA COACHING £455.00 FINE £10.00 £30.00 ADMIN £38.00 TRAINING £185.00 JUNIOR Total £10,797.00 £7,567.62 Junior balance sheet for last year Breakdown of Income and Expenditure   Section Cat IN £ OUT £ SENIOR PITCH RENTAL £- £602.20 AFFILIATION £351.50 MATCHDAY £2,254.00 £140.00 SUBSCRIPTIONS £1,731.00 NEW STRIP £2,826.18 FINE £120.00 SENIOR Total £3,985.00 £4,039.88 Seniors balance sheet for last year

Treasurer Report Bank Balances as they stand at lunchtime 20th May Current: £9,466.74 Savings: £7,155.92 Total: £16,622.66 Outstanding Banking to come out (Cheques drawn) £ 3,818.04 Reflected Balance £ 12,804.62 With Golf Day looking to Generate around £3000 in Profit and all current expenditure out. Forecasted End of Season Figure (circa £16,000)

Election of Office President Chairman Vice Chairman Treasurer Les Hardiman Proposed - Tony Lowes Second - Ian Husband 10 Apr 15 Chairman Jonny Edwards Proposed - Ian Husband Second - Andrew Munden 09 Apr 15 Vice Chairman Andrew Munden Proposed – Jonny Edwards Second - Ian Husband 09 Apr 15 Treasurer Andy Nabbs Proposed – Jonny Edwards Second - Ian Husband 30 Apr 15 Club Secretary Open (Andrew Munden covering) Saturday Secretary Elliot Wright Proposed – Ian Husband Second - Jonny Edwards 30 Apr 15 Sunday Secretary Andrew Munden Proposed – Jonny Edwards Second – Ian Husband 09 Apr 15 Junior Secretary Simon Muncey Proposed – Simon Redshaw Second – Ian Husband 14 Apr 15

Election of Office Groundsman Funding and Facilities Steve Edwards Proposed – Jonny Edwards Second - Ian Husband 20 Apr 15 Funding and Facilities Les Hardiman Proposed – Jonny Edwards Second – Ian Husband 28 Apr 15 Admin Support / Publicity / Website Alex Welsby Proposed – Matt Partridge Second - Ian Husband 17 Apr 15 Child Welfare / Charter Standard Alistair Baxter Proposed - Simon Muncey Second – Simon Redshaw 14 Apr 15 Senior Representative Steve Shurmer Proposed - Ian Husband Second – Andrew Munden 23 Apr 15 Junior Representative Simon Redshaw Proposed – Alistair Baxter Second – Simon Muncey 13 Apr 15 Player Representatives Matt Partridge Proposed – Alex Welsby Second – Jonny Edwards 30 Apr 15 Daniel Simpson Proposed – Matt Partridge Second – Ian Husband 29 Apr 15 Will Ragg Proposed – Ian Husband Second – Jonny Edwards 30 Apr 15

AOB Position of Vice President Nomination of Managers - Seniors Create position of Vice President Tony Lowes Proposed - Les Hardiman Second – Andrew Munden 10 Apr 15 Nomination of Managers - Seniors 1st Team Saturday Stephen Hedderman Saturday Reserves Marco Bandiera Saturday Colts John Beaumont Sunday 1st Team Stephen Hedderman Sunday Reserves Alex Gregg Nomination of Managers - Juniors U6 Jamie McIntyre U7 Richard Hargett U8 Richard Bell U9 Ian Davis U10 Marc Sampson U11 Keith Windebank U12 Shaun Williams U13 Matt Williams U14 Alistair Baxter U15 Kevin Kelly U16 Mark Willis

AOB Update on Midland Football League Application and Readiness Submitted resignation from Stratford Alliance with option to re-apply Submitted application to MFL Ground inspection undertaken and recommended for entry subject to agreed works being undertaken Committee approved expenditure of £3,500 to undertake agreed works: - New Dugouts Tidy up old dugouts Rope Barrier Refs Door Bell Stretchers Massage Tables Emergency Key Access Box Showers – team segregation Entry cost Awaiting feedback from MFL Investigating Minibus Costs

AOB Date for the 1st Committee meeting for the 2015/16 season will be June 2nd 8.30pm Date for the 1st Managers Meeting for the 2015/16 season will be June 2nd 7.30pm

End – Thank You for Attending