So You’re Interested in Conference Host Led by Nicole Kelly Adirondack Solutions Users Group 2017 So You’re Interested in Conference Host Led by Nicole Kelly Monday 4:00PM – 5:00PM

Agenda Overview of Conference Host Features of Software Review of New Features

What does Conference Host Provide Comprehensive Conference Management Solution Synchronized Housing Information Multiple Invoicing Options Direct Client Engagement

Conference Management Options On-site Management Invoicing Lead

Conference Management - Lead Initial Inquiry (lead) Capture Critical Information for Planning Easily Convert Lead to Confirmed Conference

Conference Management - Lead

Conference Management - Lead

Conference Management - Conferences

Conference Management - Conferences Client Contacts Groups Custom Fields Taxable Flag Log/Notes Files & Attachments Expenses

Conference Management - Assignments Conference Holds Viewable Assignment in THD Client Engagement with Conference Management Invoice on Guarantees of Housing Time Based Assignments Assign multiple clients to same building on same day Effectively manage room turnover Check-in attendees to assignment via Conference Host Mobile

Conference Management - Assignments

Conference Management - Assignments Managed similar to THD Assignments are made via: Only one person can occupy a bed at one time Manual process by a user of the program Via a spreadsheet Based upon check-in and check-out dates Imported Someone in THD cannot occupy the same bed as someone in TCH at the same time (and vice versa) Uploaded Managed by Client Contact

Assignment Options Conference Holds Viewable Assignment in THD Client Engagement with Conference Management Invoice on Guarantees of Housing Time Based Assignments Assign multiple clients to same building on same day Effectively manage room turnover Check-in attendees to assignment via Conference Host Mobile

Conference Management - Events Manage Meeting Rooms, pre-function, and event spaces Customize the different configurations to each room’s Every room is ‘chargeable’

Conference Management - Events

Conference Management - Events

Conference Management - Reports Attendee Level Housing Roster List of Attendees with Allergies Early Arrivals Checked-in as of check-in time Room Level Open Rooms Rooms on Conference Holds ADA Accessible across conferences Rooms offline due to maintenance Conference Level Scheduled Events for Conference # of Linen Packets Needed Enhanced Single Rooms Needed

Conference Invoicing Generate Multiple Invoices based on characteristics of conference Identify at what “level” you invoice at: Client Group Attendee Generated locally or produced for client

Conference Invoicing

Review of New Features Conference dining options Attendee ID requirements Time-based assignments, holds, and conferences Conference-based reporting Administrator defined default conference(s) Gender management

Contact Information Thank you for participating! Should you have any questions regarding this presentation, please use the contact information below: Nicole Kelly nkelly@adirondacksolutions.com 800.372.3165 x 218