Admissions Daytona State College

Mission Statement As part of Enrollment Development, the Admissions/Recruitment team will present a positive and friendly environment for students seeking the opportunity to enrich their lives through the educational experience offered by the College. We provide information regarding College programs and services to prospective students and their families, community influencers and high school personnel. We provide guidance on choosing academic programs and we provide access to a range of flexible programs by admitting all qualified students to the College.

Admissions Funnel Enrolled Students Prospect Applicant Admitted Assessed Advised

Data Processing & Communications Functional Areas Admissions (Karen Sanders) Recruiting In-house Advising (Beth Hoodiman) Data Processing & Communications (Patty Navarra)

Admissions Provides admission services for all college degree and certificate programs, including Bachelor’s degrees, Associate degrees, Certificate programs, and Adult education on 5 campuses. Determines Residency for Tuition Purposes Special populations Dual Enrollment students First Time in College students Homeless students International students Readmit students Special Credit (non-degree) students Transfer students Transient students

Recruiting Full-service admissions advisors Lead generation and Prospect maintenance Assess the needs of the community and match them with services we offer Regularly visit local schools, community service agencies, and local businesses Plan and coordinate Open Houses and Enrollment Days Coordinate and represent the College at various events Conduct campus tours and coordinate large group experiences Support the in-house team during peak enrollment

Recruiting 5 territories -> All programs Daytona Beach DeLand Deltona Flagler/Palm Coast New Smyrna Beach-Edgewater Recruiting outside of our service area by invitation only New recruiting position to focus on attracting under-represented domestic minority students

In-house Advising Full-service admissions advisors Meet with walk in students Process admissions applications and associated paperwork Assist with program selection and explain requirements Provide and discuss all steps of the enrollment process Explain residency requirements Waivers – processed each semester Out of State Fee Waiver for Honorably Discharged Veterans Out of State Fee Waiver for Veterans/Dependents using GI Benefits 3 Year High School Out of State Waiver Homeless Waiver

In-house Advising Process and monitor international applicants Issue immigration paperwork for international students (Designated School Officials/DSO) - I-20 Maintenance of Status (each semester) Health Insurance (each semester) Answer incoming phone calls and emails (Advisor of the Day)

Data Processing and Communications Process online, emailed, mailed, and faxed applications All college credit, career and technical, and adult education programs All bachelor’s programs Florida Shines (transient applications) Not departmental limited access applications Not continuing/workforce education Process incoming transcripts Hard copy Electronic FASTER Run the mail/communication plans Prospects Admitted students

Data Processing and Communications Monitor the admissions email account Run error/discrepancy reports – data cleanup Input prospects Image student records Interface with IT department

Peoplesoft in Admissions Recommend using Chrome browser Explorer usually works, but if something doesn’t seem quite right, try Chrome Search/Match Always use Search/Match in Campus Community before entering a new person in Peoplesoft Don’t rely solely on name matches because some names converted incorrectly % is the wildcard character for Search/Match When searching for a country, type the country name in the Description box When searching a 5 digit ID number, both 5 and 6 digit ID numbers will display in the results Records can’t be merged in Peoplesoft 

Peoplesoft in Admissions Peoplesoft works most efficiently when students use the Online Admissions Application (OAA) to submit an application All applicants (except DE and CE) need to complete an OAA (includes Applied Not Enrolled and Readmits) Manual (paper) applications will not be refused, but require data entry by the advisors/specialists Most online applications are automatically admitted and matriculated (not bachelor’s or international) Students automatically receive Checklists for outstanding items

Peoplesoft in Admissions Students are automatically put into groups based on responses to OAA questions Service Indicators are automatically initiated as appropriate The program/plan stack is generated as part of the matriculation process After matriculation, a sequence of other processes run that term activate, set enrollment appointments, and prime the audits

Peoplesoft in Admissions Degrees earned at Daytona State are not seen in External Education or on the Admissions tab of the Student Services Center Daytona State degrees are located in Records & Enrollment -> Graduation -> Student Degrees Campus Community/Comments – used to explain unusual situations Administrative Function = GEN Comment Categories AGEN – General ATRANS – Transcripts ARES – Residency ABACH – Bachelor’s AINTL – International

Peoplesoft in Admissions Student Services Center Student Center Tab Personal Information, Demographic Data, Holds, To-Do Lists Admissions – may not be accurate General Info Tab Service Indicators and Checklists Personal Data, Names, Addresses, Phones, Emails Admissions Tab What the student applied for, not necessarily what they are in External Education, Test Summary

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