Some not so Obvious Benefits! Michigan ACRAO 2016 CELCAT Timetabling Its Benefits Some not so Obvious Benefits!

Currently Across the US... 40% of students fail to complete a 4 year degree within those 4 years 25% of all students need a 6th year. Inefficient scheduling practices are costly Midweek teaching space is tight, yet plenty is available at the bookends of the week.

What is a Timetabler Event? Course Section Group(s) of Students Student(s) Time/Date(s) Mobile Equipment Teaching Teams Space Faculty

Resources and Classification Types Used in Timetabling Crs. Sections Subjects Student Groups Departments Event Categories Students Resources May be Timetabled into Events Classifications Allow Resources or Events to be Categorized Faculty Faculties / Schools Space Room Fixtures Mobile Equipment Room Layouts Teaching Teams Sites / Campuses

CELCAT Timetabler

Constraints Template Level Room Assignment Shortlist, dept, site, layout, Capacity, fixtures Staff Assignment Shortlist, dept, skills (custom) Time Slot Preference, priority

Global Timetable For Recording Public Holidays or Activities that Impact all Timetables

Wizards Batch Edit Resource Batch Edit Teaching Activities Wizards for Microsoft Office, Email and more....

Wizards Copy Timetables Rollover Timetables Import and Export Data

Conflict-Checking Features The Ability to Define Precisely What You Consider to be a Conflict and Run Conflict-Checking Operations Dynamically and Post-Timetabling....

Resource Usage Charts View any Single Resource Type Availability....

Management Reports Data Warehouse Timetabler’s Corridor (Attendance) Has the ability to drill down into the data using user defined filters Compare actual use vis-a-vis planned use

Benefits Non-recurring Events Student Schedule Changes Resource (Curriculum!) Modeling Text Messaging/Electronic Mail Dynamic Usage Charting Room Frequency Factor (.7) Space Occupancy Factor (.6) Space Utilization Factor (.42)

Institutional Memory Constraints Ownership Capacity Fixtures Mandatory Preferences Linking events

Quandary Staff Cuts Budget Constraints State Spending in Wisconsin: -28%, Illinois 54% (NY Times) Do More with Less Board Requires More Students Graduate in 2+, 4+ years

CELCAT Waive first year license fee Implement Digestible Payment Schedule Zero, 2-5 at fixed annual amount, year 6 at -20% CPI Cap for life of version

Client / CELCAT White Paper Editorial Input Devote Appropriate Staff Fully Implement Install Updates

John Meldrum, Sacred Heart Major Seminary, Detroit “..the bottom line for the Registrar’s Office was that a process which used to linger through the November – March timeframe and involved 3 people is now completed by 1 person in 1 week.” Doris Shand, University College of the North, The Pas, Manitoba “Everyone’s needs were different with many of them not fitting with the way another group or program delivered their courses, CELCAT was able to handle this unlike our previous vendor.” James Norman, University of East London, United Kingdom “23,000 students on site, we live and die with our timetables”

CELCAT Applications On/Offline Student Attendance Monitoring Web-based Room Booking Tool Room Utilization Management Reporting Staff Pay Claim Management Software

CELCAT Corbett Engineering Ltd. Computer Assisted Timetabling (300+ clients, 31 countries) Coventry, United Kingdom Paris, France Brisbane, Australia Krakow, Poland Pretoria, South Africa Wattala, Sri Lanka

CELCAT Thank You Ed O’Donnell eodonnell@celcat.com Peoria, Illinois 513 235 1902 309 681 0181 fax