DEPARTMENT OF ARTS AND CULTURE 5/19/2018 KWAZULU-NATAL MUSEUM ACTING DIRECTOR-GENERAL: ARTS AND CULTURE DATE: 04 MAY 2017
PRESENTATION OUTLINE Background Ministers Key Priorities Alignment with the Department of Arts and Culture goals Human Capital as at 31 December 2016 Performance Overview as at the 3rd quarter of 2016/17 Three Year Performance Overview Income and Expenditure Trends Audit Outcome Governance Challenges and Interventions
BACKGROUND KwaZulu-Natal museum is a schedule 3A public entity. The Museum was established in terms of the Cultural Institutions Act, 1998 (Act No. 118 of 1998). The museum receives institutional transfers from the Department of Arts and Culture to finance its operations and address its infrastructural needs. The entity discharges its obligation through three programs, namely Administration, Business Development and Public Management
MINISTERS KEY PRIORITIES The entity is planning to respond to the Ministers key priorities in the following programs: In collaboration with the Msunduzi museum the entity will celebrate the Africa month Despite the challenges with GRAP 103 the entity is determined to obtain an unqualified audit report for the 2017/18 financial year To upgrade the Mammal Hall and Bird galleries to incorporate indigenous knowledge systems in other exhibitions 16 students/interns trained and supervised
ALIGNMENT WITH DAC GOALS Strategic outcome oriented goal DAC strategic objective KZN museum strategic goal Indicator Output for 2017/18 A professional and capacitated ACH sector. To build human resource capacity and promote excellence. Provide and improve tools of trade to improve working conditions Improved productivity, effectiveness and efficiency of museum operations Provide annual budget for equipment R250 000 spent on new assets/ equipment Develop and fund annual training pan for staff development ( formal, informal training i.e conferences and workshops) Training budget set at 1% of personnel expenditure per annum Funds budgeted – R173 306 To ensure compliance with the Occupational Health and Safety Act Effective health and Safety Committee in place 4 H & S Committee meetings
ALIGNMENT WITH DAC GOALS cont... Strategic outcome oriented goal DAC strategic objective KZN museum strategic goal Indicator Output for 2017/18 An integrated and inclusive society To lead, coordinate and implement social cohesion programme Develop the rise of the Zulu Kingdom Conduct research and plan the rise of the Zulu Kingdom and open it to the public Produce exhibition Develop temporary and travelling exhibitions to take museum to the communities particularly the previously disadvantage Number of temporary displays or travelling exhibitions produced 1 per annum Add value to museum travelling displays by producing an advert on the museum Host temporary exhibitions developed by the members of the public / NO’s and relevant organizations Host one temporary exhibition per annum Host one temporary exhibition
ALIGNMENT WITH DAC GOALS cont... Strategic outcome oriented goal DAC strategic objective KZN museum strategic goal Indicator Output for 2017/18 A transformed and productive ACH sector. To develop, protect and promote cultural and creative sector. To develop and preserve the museum collections that reflects the nations diversity Expand museum collections Organize 2 trips or events to collect relevant items Number of items documented according to international museums standards Enter 48 new acquisitions into accession register, computer database, take digital images and add to storage lists To account for heritage assets in the care of the museums To check and verify that collection items recorded in asset registers are in the collection center or on exhibition Stock take, spot check carried out: 950 items on exhibitions and 50 items in storage) 1 report produced
ALIGNMENT WITH DAC GOALS cont... Strategic outcome oriented goal DAC strategic objective KZN museum strategic goal Indicator Output for 2017/18 An integrated and inclusive society To lead, coordinate and implement social cohesion programme Develop the rise of the Zulu Kingdom Conduct research and plan the rise of the Zulu Kingdom and open it to the public Produce exhibition Develop temporary and travelling exhibitions to take museum to the communities particularly the previously disadvantage Number of temporary displays or travelling exhibitions produced 1 per annum Add value to museum travelling displays by producing an advert on the museum Host temporary exhibitions developed by the members of the public / NO’s and relevant organizations One temporary exhibition hosted per annum Host one temporary exhibition
HUMAN CAPITAL AS AT 31 DECEMBER 2016 Coloured Indian White African Persons with disabilities Total Male Female Top management 2 Senior management 1 3 Professionally qualified and experienced specialists in mid - management 5 4 Skilled technical and academically qualified workers, junior management, supervisors, foremen, and superntedents 7 10 12 Semi- skilled and discretionary decision making Unskilled and defined decision making Contract staff Interns 6 20 19 29
PERFORMANCE OVERVIEW (AS AT 3RD QUARTER 2016/17)
PERFORMANCE OVERVIEW CONT… The entity had projected 35 targets in quarter 3, and they achieved 32 and 3 of those were not achieved Reason being that the entity's revenue generation is currently affected by the Roland printer, however the purchase of such has been approved The museum has noted a decline in the numbers of family visitors, as an intervention the entity is exploring other strategies to increase the family visitors to the museum Despite the challenges the entity is faced with it is purported to achieve all its planned Key Performance Indicators for 2016/17.
THREE YEAR PERFORMANCE OVERVIEW 2013/14 2014/15 2015/16 Achieved 60% 57% 69% Not achieved 30% 43% 31%
INCOME AND EXPENDITURE TRENDS 2013/14 2014/15 2015/16 2016/17 (as at the 3rd quarter) R’000 Income 18 138 30 122 33 106 15 482 Government Grant 17 365 18 378 19 583 14 356 Own Income note 1 773 1 022 1 227 1 126 Services in kind note 1 10 723 12 296 Expenditure 18 611 29 372 32 788 15 457 Surplus/Deficit 473 750 318 25 note 1 – services in kind is inclusive of municipal charges which will be reported in the fourth quarter of 2016/17. In 2013/14 financial it was an audit finding of not disclosing related party transactions which was rectified, services in kind also inclusive of parking and rental. The own income is composed of the interest received from infrastructure funds and other donations.
INCOME AND EXPENDITURE TRENDS note 1 – services in kind is inclusive of municipal charges which will be reported in the fourth quarter of 2016/17 the total funds still to be transferred to the entity and to be reported in the Annual report is an amount of R9 212 289 for rental that is deposited directly to the DPW on behalf of the museum and R3 649 000 for municipal charges. There is income of R5 944 000 which is part of the DAC grant and other own income that will also be reported in quarter 4, the research and exhibitions funds will also be reported in the Annual report as these funds are received from the DST.
AUDIT OUTCOME 2013/14 2014/15 2015/16 Audit Outcome Unqualified audit with an emphasis of the matter on the restatement of the corresponding figures Qualified due to GRAP 103
GOVERNANCE KZN 2014/15 2015/16 2016/17 as at quarter 3 Number of Council members 8 Number of Council meetings 4 Number of Council committee meetings 9 Attendance rate of Council meetings 63% 88% 100% Number of Audit Committee meetings 3 Number of Management meetings 2 Number of Staff meetings
CHALLENGES AND INTERVENTIONS INTERVENTIONS BY DAC For the past financial years the entity could not implement staff assessments due to lack of funds The DAC granted the entity an increment on the operational allocation that will afford the entity an opportunity to assess and appraise the employees for the 2017/18 financial year going forward 16
DEPARTMENT OF ARTS AND CULTURE 5/19/2018 THANK YOU