ECE361 Engineering Practice Team Skills - Meetings “Meetings are gatherings where minutes are kept and hours are lost” Murphy’s Laws ECE 361 Session 2 Page 1

Team Skills - Meetings Team Assignments Team Skills “Meetings, Bloody Meetings” Video Assignments ECE 361 Session 2 Page 2

Team Assignments ECE 361 Session 2 Page 3

Project Teams ECE 361 Session 2 Page 4

The vast majority of engineers work in team settings. Often, an engineer is a member of many teams, playing different roles in each team. Understanding teams is a skill that must be learned… ECE 361 Session 2 Page 5

What is a Team? “…a small number of people with complementary skills who are committed to a common purpose, performance goals, and approach for which they hold themselves mutually accountable.” Smith, p. 33 ECE 361 Session 2 Page 6

What are some characteristics of an effective team? Good participation Common goal Respect Sense of Purpose Careful listening Good meeting facilitation Leadership Empowered members Constructively-managed Members take conflict responsibility Fun Effective decision-making Smith, p. 32 ECE 361 Session 2 Page 7

Diagram the Internet Mail process from creation to reading 10 minutes… Team Challenge Diagram the Internet Mail process from creation to reading 10 minutes… ECE 361 Session 2 Page 8

Team Challenge - Reflection Did you operate as a team? Did you feel organized? Did you meet your objective? Did everyone participate equally? Was time management an issue? ECE 361 Session 2 Page 9

Team Skills Must be Developed Team processing Roles and Responsibilities Accountability Individual and team work Team communication ECE 361 Session 2 Page 10

Code of Cooperation Mutual agreement of team In order to have effective teams, each team member must be willing to work together as a part of the team. In a sense, this requires each team member to be a good team citizen. Perhaps your team members do not have a common understanding of what a good team citizen is, and so we will develop a team Code of Cooperation Mutual agreement of team Signed and dated by all team members Enforced by team members Revisions if needed Often posted at meeting place ECE 361 Session 2 Page 11

not allow inappropriate behaviors Should be as concise as possible. Personalize, but do not allow inappropriate behaviors sample available on web page ECE 361 Session 2 Page 12

Calibrated Peer Review (CPR) Great way to learn about and improve your writing Used in a number of classes Time Schedule is important and unforgiving… See handout on Angel for details ECE 361 Session 2 Page 13

CPR Minutes Assignment Log into CPR now You are a new user! Afterwards, login with userid and password Look at first assignment (Keeping Minutes) ECE 361 Session 2 Page 14

CPR Submissions in HTML Don’t forget ! Construct your assignment in Word (or other processor) Save as HTML File View and copy the HTML source code Paste HTML source code into the CPR submission box Otherwise, there will be much weeping and gnashing of teeth ECE 361 Session 2 Page 15

MEMORANDUM TO: ECE361 Class FROM: Professor Ferguson DATE: 5 September 2005 SUBJECT: Requested Information Each team is requested to meet and decide upon two matters: 1. Team Name and 2. Team Code of Cooperation Submission of this information and the team membership is requested from each team in memo format (angel dropbox) by the end of the day. Any attached documents should have the team name in the filename. Minutes of the team meeting are also to be kept by each individual for a future activity. ECE 361 Session 2 Page 16

ECE 361 Assignments INDIVIDUAL ASSIGNMENT – Obtain bound notebook for course/project before next class TEAM ASSIGNMENT - Prepare and submit a memo including your team’s name, membership, and code of coop. Primary author must be indicated Due ASAP, one per team, via angel dropbox Photocopy signed code and disperse to members and instructor INDIVIDUAL ASSIGNMENT – Work the CPR assignment “Keeping Minutes” Submit the minutes you took from the “Code of Cooperation” meeting of your team Mind the CPR schedule! ECE 361 Session 2 Page 17

References: [1] K Smith, Project Management and Teamwork, 2nd ed., McGraw-Hill, 2004 ECE 361 Session 2 Page 18