ROAD ACCIDENT FUND COMPULSORY BRIEFING SESSION RFB /2012/00039 Date: 15 March 2013 Time: 10:00

AGENDA Background of the RFB Purpose of the Bid Evaluation Criteria Mandatory Documents Disqualification of Bids Submission of Bids Contact details Questions and Answers

Background RFB/2012/00039:PANEL OF ADVISORY SERVICES FOR THE ROAD ACCIDENT FUND (RAF) Advertised on 08 March 2013 Closing on 03 April 2013

Purpose of the RFP SCOPE of work The RAF wishes to appoint an Advisory Panel with expertise in the fields listed below. The Advisory Panel will be constituted as follows:    Category Field of Appointment Number to be Appointment Retired Judges Public Law Maximum 10 Academics One or more of the fields below: Public Law; Healthcare Management; Healthcare Financing; and / or Social Security. 3 per Area Maximum 12 Consultants All of the fields below: Healthcare Management; and Healthcare Financing; and

Purpose of RFB continues…… SCOPE OF WORK The following are description of each area Public Law” Refers to the law that regulates the relationship between the State and its citizens, which includes, but is not limited to, the theory and practice of human rights, constitutional and administrative law, environmental law and statutory interpretation. “Healthcare Management” Refers to the management of aspects pertaining to health care which includes, but is not limited to, areas of health care policy, international health care systems, economy of health care, quality assurance, as it relates to the prevention, treatment and management of illness. “Healthcare Financing” Refers to the funding pertaining to the health care systems which includes, but is not limited to, revenue collection, pooling and purchasing, delivery or provision of services.

Purpose of RFB continues…… SCOPE OF WORK The following are description of each area “Social Security” Refers to the protection which society provides for its members through a series of public measures to offset the absence or substantial reduction of income from work resulting from various contingencies (notably sickness, injury in a motor vehicle accident, maternity, employment injury, unemployment, invalidity, old age and death of the breadwinner); to provide people with health care; and to provide benefits for families with children.

Evaluation Criteria Evaluation will be based on the following: Technical Functional Mandatory (Comply or Not Comply) – Bidders who do not meet the mandatory requirements will be disqualified. Technical Functional Requirement (100 points) Price and BEE Evaluations (90/10 points)

MANDATORY EVALUATION CRITERIA MANDATORY REQUIREMENTS Retired Judges Bidders must have been appointed as judges of the High Court. Note: Bidders must provide documentary proof of their appointment, indicating when they were appointed, to which Court, and when they retired from the bench. A bidder must have a minimum of five (5) years experience as a Judge. Note: Bidders must provide a CV to confirm five (5) years experience. Bidders must, simultaneously with submitting the bid, provide the RAF with a letter from the Department of Justice (DOJ) to confirm that the bidder was in good standing as a judge when he / she retired from the bench. Note: The RAF reserves the right to verify the authenticity of the letter and the content thereof with DOJ. RFP/2012/00039

MANDATORY EVALUATION CRITERIA MANDATORY REQUIREMENTS Retired Judges Bidders must confirm that they have read and understood the terms and conditions set out in the attached Service Level Agreement (Annexure G), which terms and conditions the bidder accepts, in the event that the RAF awards a contract to the bidder pursuant to this bid. . Failure by the RAF and the successful bidder to conclude a contract within 60 days following the issuing by the RAF of the award letter to the successful bidder, will result in the bid being deemed to be non-responsive which will then entitle the RAF, at its sole discretion, to consider other responsive bids and award the tender to another bidder or bidders. . RFP/2012/00039

MANDATORY EVALUATION CRITERIA MANDATORY REQUIREMENTS Academics Bidders must have a doctorate degree relevant to the deliverables identified in this specification. Note: Bidders must attach a copy of the doctorate degree.. Bidders must have a minimum of five years of experience employed in an institution of higher learning. Note: Bidders must attach proof of higher learning institution employment. . RFP/2012/00039

MANDATORY EVALUATION CRITERIA MANDATORY REQUIREMENTS Consultants Bidders must confirm that they have read and understood the terms and conditions set out in the attached Service Level Agreement (Annexure G), which terms and conditions the bidder accepts, in the event that the RAF awards a contract to the bidder pursuant to this bid. Failure by the RAF and the successful bidder to conclude a contract within 60 days following the issuing by the RAF of the award letter to the successful bidder, will result in the bid being deemed to be non-responsive which will then entitle the RAF to consider other responsive bids and award the tender to another bidder or bidders. . RFP/2012/00039

Technical Evaluation Criteria Functional criteria Points Retired Judges TRACK RECORD Bidders are requested to send the attached reference questionnaire to 2 of their clients where similar services were rendered and attach the completed reference check questionnaires to the bid response. Note: Bidders must ensure that the reference questionnaire is signed by the referee, and the contact details are fully completed. The contact details must include the contact number and the e-mail address of the referee as this information will be used by the RAF to verify all references submitted. If the referee does not confirm the information provided, the reference will not be considered. Experience Bidders must have experience related to the deliverables as indicated in the scope of work above. Note: Bidders must provide a CV to confirm the experience. Bidders who score 70/100 on functional/technical criteria will be further evaluated on Price and BEE. 50

Technical evaluation criteria cont…. Functional criteria Points Academic Category Experience Bidders must have experience related to the deliverables as indicated in the scope of work above. Note: Bidders must provide a CV to confirm the experience. Capacity Bidders must have the capacity to deliver and deploy resources in the different areas identified above. Note: Bidders must provide CV’s of the resources who will handle the RAF work and the CV must detail the person’s experience and include a list of similar work done. Track Record Bidders who score 70/100 on functional/technical criteria will be further evaluated on Price and BEE. 34 33

Technical evaluation criteria cont…. Functional criteria Points Consultants Category Experience Bidders must have experience related to the deliverables as indicated in the scope of work above. Note: Bidders must provide a CV to confirm the experience. Capacity Bidders must have the capacity to deliver and deploy resources in the different areas identified above. Note: Bidders must provide CV’s of the resources who will handle the RAF work and the CV must detail the person’s experience and include a list of similar work done. Track Record Bidders who score 70/100 on functional/technical criteria will be further evaluated on Price and BEE. 34 33

Mandatory Documents Standard Bidding Document (SBD) Tax Clearance Certificate Bid Conditions BEE certificate

Disqualification of bids Bidders shall be disqualified if they fail to: Submit a valid and original tax clearance certificate Complete questionnaires in full Submit true and correct information Comply with mandatory requirements Comply with prescribed response format

Submission of RFB responses Original signed bid document and Proposal must be clearly marked and indexed with all pages numbered. One (1) original and two (2) hard copies, submitted in a sealed, clearly marked (RAF/2012/00039) envelope , to the address provided below. Submission Address : RAF Menlyn Reception 38 Ida street Menlo Park Pretoria

Submission of Bid responses Bid responses sent by courier must reach the reception at least 36 hours before the closing date (03 April 2013), to be deposited into the Bid box. Submission Register must be signed at the reception by bidder when submitting bid documents. Important note: Please ensure that the attendance register has been signed Name of company Contact details Late response will not be considered

Contact Details All queries must be forwarded to annah@raf.co.za Enquiries and clarification will close not later than 19 March 2013 @ 11H00. Q and A pack will be published on 22 March 2013.

Thank you Questions and Answers