UPDATE: 8/8/2011 Batavia City School District Building Conditions Survey Space Utilization Study UPDATE: 8/8/2011 Batavia City School District Presentation Young + Wright Architectural

2010 BUILDING CONDITIONS SURVEY Space Utilization Study Goal: Review possible savings through maximizing building utilization. Steps: 1. Analyze current enrollments, grade configurations and classroom utilization 2. Review site issues associated with each school 3. Propose alternatives to reduce cost by: A. Relocating programs and selling building. B. Reconfiguring grade levels and buildings to allow for staff reductions Building Conditions Survey Scope Summary Young + Wright Architectural

2010 BUILDING CONDITIONS SURVEY Building Conditions Survey Administration Scope Summary Young + Wright Architectural

Enrollment Trends Young + Wright Architectural

Current Elementary Utilization Max SED Capacity Current Enrollment Self Contained PK K 1 2 3 4 5 Total Jackson (68,671sf) John Kennedy (76,500 sf) Robert Morris (62,000 sf) 546 618 516 395 380 435 1 3 3 3 3 3 2 2 20 19 22 0 3 3 3 2 3 3 2 1 3 3 3 3 3 3 3 Total by Grade 2 9 9 9 8 9 8 7 Building Conditions Survey Scope Summary Young + Wright Architectural

SED Capacity- Jackson Elementary Young + Wright Architectural 8 Full Size Classrooms 25 General Classroom Spaces SED Capacity- Jackson Elementary Young + Wright Architectural

SED Capacity- Robert Morris Elementary Young + Wright Architectural 15 Full Size Classrooms 28 General Classroom Spaces SED Capacity- Robert Morris Elementary Young + Wright Architectural

SED Capacity- John Kennedy Elementary Young + Wright Architectural 22 Full Size Classrooms 29 General Classroom Spaces SED Capacity- John Kennedy Elementary Young + Wright Architectural

Current Site Plan Issues Physical Education Ball Fields Parking Staff/Visitors Bus Loop Parent Drop Off Expansion Options Site Analysis Young + Wright Architectural

Site Analysis Young + Wright Architectural

Full Size Classrooms (>770sf) Criteria Best Worst Site Issues John Kennedy (10 acres) Jackson (4 acres) Robert Morris (3 acres) Full Size Classrooms (>770sf) PE Space Adequacy Cafeteria Space Elementary School Review Young + Wright Architectural

Young + Wright Architectural Jackson (25 classrooms) Robert Morris (28 classrooms) John Kennedy (29 classrooms) Middle School Option #1 PreK-1 (20) Admin 2-4 (25) 5 (8) Option #2 Option #3 PreK-2 (28) 3-5 (25) Option #4 PreK/Admin (2) K-2 (26) - Grade Level # of Classrooms Pre-K 2 K 9 1 8/9 3 8 4 5 Configuration # of Classrooms PreK/Admin 2 PreK-1 20 K-1 18 PreK-2 28 K-2 26 2-4 25 3-5 Grade Configuration Review & Options Young + Wright Architectural

Young + Wright Architectural Jackson (25 classrooms) Robert Morris (28 classrooms) John Kennedy (29 classrooms) Middle School Option #1 PreK-1 (20) May need 1 special ed classroom Admin 2-4 (25) Will need 4 special ed classrooms 5 (8) Will need 1 special ed classroom Option #2 Option #3 PreK-2 (28) Will need 2 special ed classrooms 3-5 (25) will need 3 special ed classrooms Option #4 PreK/Admin (2) K-2 (26) - *In order to maintain our students in the district as they are now. Grade Configuration Review & Options w/Special Education Classroom Needs* Young + Wright Architectural

Young + Wright Architectural Option #1- Jackson: PreK-1; Robert Morris: Admin; John Kennedy: 2-4; MS: 5 Young + Wright Architectural

Young + Wright Architectural Option #2- Jackson: Admin; Robert Morris: PreK-1; John Kennedy: 2-4, MS: 5 Young + Wright Architectural

Young + Wright Architectural Option #3- Jackson: Admin; Robert Morris: PreK-2; John Kennedy: 3-5 Young + Wright Architectural

Young + Wright Architectural Option #4- Jackson: PreK/Admin; Robert Morris: K-2; John Kennedy: 3-5 Young + Wright Architectural

Young + Wright Architectural Middle School Program Young + Wright Architectural

Projected Grade 5-8 Enrollment: 718 Enrollment in 1997/98: 677 Prior to addition of 14 classrooms which increased capacity by approximately 350 students Current Enrollment: 542 Projected Grade 5-8 Enrollment: 718 Middle School Capacity/Enrollment Young + Wright Architectural

Option #1 Jackson: PreK-1; Robert Morris: Admin; John Kennedy: 2-4; MS: 5 Advantages PreK-1 fits at Jackson Utilizes Jackson’s gymnasium and cafeteria and has room for growth Jackson’s site has better traffic flow Administration fits well at Robert Morris- including district storage Disadvantages 5th grade will move to MS Some K-1 rooms will have no toilets Option #2 Jackson: Admin; Robert Morris: PreK-1; John Kennedy: 2-4, MS: 5 Advantages PreK-1 fits at Robert Morris Room for growth Disadvantages 5th grade will move to MS Robert Morris gymnasium and cafeteria are undersized Robert Morris bus loop and parent drop off are challenging Summary Review- Advantages/Disadvantages Young + Wright Architectural

Jackson: Admin; Robert Morris: PreK-2; John Kennedy: 3-5 Option #3 Jackson: Admin; Robert Morris: PreK-2; John Kennedy: 3-5 Advantages 5th graders remain at elementary schools PreK is with kindergarten Disadvantages Robert Morris has no room for expansion No special ed, computer lab, art, and music rooms at Robert Morris Underutilizes Jackson’s gym and café No room for special education at JK Option #4 Jackson: PreK/Admin; Robert Morris: K-2; John Kennedy: 3-5 Advantages 5th graders remain at elementary schools Disadvantages Robert Morris has no room for expansion PreK separate from kindergarten program Cafeteria and gym at Robert Morris are undersized Summary Review- Advantages/Disadvantages Young + Wright Architectural

Middle School High School Possible relocation of fifth grade Relocation of information technology department infrastructure A/C needed for relocated IT offices High School A/C needed for relocated IT offices Maintenance shop Middle School & High School Scope Young + Wright Architectural

Young + Wright Architectural Jackson (25 classrooms) Robert Morris (28 classrooms) John Kennedy (29 classrooms) Middle School Option #1 PreK-1 (20) Admin 2-4 (25) 5 (8) Option #2 Option #3 PreK-2 (28) 3-5 (25) Option #4 PreK/Admin (2) K-2 (26) - Grade Level # of Classrooms Pre-K 2 K 9 1 8/9 3 8 4 5 Configuration # of Classrooms PreK/Admin 2 PreK-1 20 K-1 18 PreK-2 28 K-2 26 2-4 25 3-5 Grade Configuration Review & Options Young + Wright Architectural

Goal of Consolidation Save programs and jobs by changing school building structure. Use the savings realized from the consolidation to avoid having to make the many budget cuts that would be necessary without increases in State Aid. For every $500,000 in budget cuts, we estimate the need to cut 10 positions at $50K in salary and benefits per year.

In order to cut $579,000 from the 2011-12 budget, these personnel reductions were made: NON-INSTRUCTIONAL Reduction in Athletic Supervision Reduction in Department Chairperson hours Clerical Staffing hours and vacant position Eliminates vacant custodial worker position Reduction in custodial OT and summer custodial workers Seven part-time lunch aides One administrative position Technology Integration Specialist In School Suspension teacher Study Hall Monitor INSTRUCTIONAL Elimination of ACE program Reduction of 1 Secondary ELA position 2 Music positions 1 Technology position 1 Library Clerk 6 Teacher Aides .8 PE teacher position

Consolidation Savings Many potential saving opportunities are available through building consolidation. Potential Personnel Savings Estimated at $1,050,799 Administrative Counselor Custodial Nurse Art* Music* Library Media Specialist PE* Teacher Aides, clerical and library clerk * It’s difficult to estimate these savings until we actually decide on a grade configuration and the number of sections.

Consolidation Savings Infrastructure Estimated savings Utilities (Admin Building and part of 1 Elementary) $57,804 Maintenance on Admin Building Initial Estimate for total savings is: $1,108,603 Economies of scale may result in more savings: Resources are easily shared instead of purchases in sets of three Some instructional staff reductions to be determined based on cohort size Nutritional Services staffing reductions along with transporting of food from JK

Instructional Program Advantages Increased opportunities for grade level collaboration among staff. Principal’s focus, as an instructional leader, is more defined. Better horizontal and vertical alignment of the curriculum throughout the District. Scheduling of services such as OT, PT, ESL, speech, and AIS is more streamlined. Ease of student transition to Middle School. If 5th graders are included at middle school, there may be more opportunities for special area exploration By not selling a school building the district can remain more flexible in the future regarding how many buildings are needed.

Disadvantages Needs for transportation may increase Impact on families as children may be in multiple buildings Loss of neighborhood schools Reduction of staff Some renovations may be necessary