Implementation of Computer Maintenance Management system - CMMS By : NIYITEGEKA Innocent. Researcher in Computer Application and Biomedical engineering.

Study : Simone Veil Hospital / France Main Challenges Real-time Work request IT Support for CMMS Customization of CMMS Trainings Support maintenance 25 % Planned and Unplanned Maintenance 50 % Preventive Maintenance 25 % Medical equipments Maintenance

Professional Image… What you do In Biomedical Department What others 3 3 What you do In Biomedical Department Perception Gap What others think you do

Challenges.... Planning ( Spare-parts ) and Asset Mgt. Work Request Process ( Real-time) Reports Knowledge Sharing Network availability Biomedical Tech. & Eng. Papers please is too hard.

Biomedical Technicians Overview of CMMS The work order Process Users / Department BMT. or B .Eng. Biomedical Technicians Work Request Approval Work Planning Scheduling and Assignment Complete Work Notification Filing Capture labor and materials Reporting and Tracking Costs

Overview of CMMS Key Features By 2018 ≈ zero Paper in MMS Enable staff to submit work requests online Automatically notify users via e-mail Allow Managers and Field Personnel ability to receive, manage and complete their work online Associate Work Orders with Locations, Priorities, Employees , Budgets, Equipment Cost for Work Request Requesters Complete Approve Repair Technicians

Keys to successful CMMS Implementation… Support the CMMS project from the top -Hospital management -Senior IT Minimal software customization -Saved money during implementation. Design right - Requirements Focus on configuration -Ensuring that employees are assigned the appropriate roles and access.

Keys to successful CMMS Implementation. Knowledge transfer . Design and implementation teams were composed of vendors, consultants and internal IT resources. So when vendor and consultants left the project, internal IT staff had the know how to support and extend the application. Well managed project plan. Project planning : nine months before.

Keys to successful CMMS Implementation… Clear data & Easy for user Practice, practice, practice Six months before Involve every member of the Hospital who would use the CMMS .

Use of Mobile Application / CMMS Biomedical Technicians CMMS Server - Database CMMS – Work Request User / Departments

Mobile Application / CMMS CMMS Database / Central Server Internet availability . % ??? connection established Connection Lost Store forward Region / Districts Hospitals Region / Districts Hospitals

Medical equipment inventory… Challenges … -Coding equipments -Inventory Planning Cost of Inventory Quality Inventory

Tracking Medical equipment with RFID Tag Readers CMMS

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