Outline The Big Picture Plan Timelines with Four Phases RTI Refresh Pick-up Schedule Computer Collection Schedule Huntsville City Schools Computer “Summer Refresh” Update Logistics Update May 16, 2013

School Collection [6 Days] 16 – 23 May The Big Picture Pick-up Sequence: HS 12 Grade HS Group MS Group Ele/P-8 Group Refresh Process 17 May – 15 Jul HCS Annex Warehouse Alternate Storage Secure devices in E-book room per school NLT 23 May High School Group Middle School Group Elem/P-8 School Group

Refresh Process The Big Picture HCS Annex Warehouse 17 May – 15 Jul Pick-up Sequence: HS 12 Grade HS Group MS Group Ele/P-8 Group Refresh Process 17 May – 15 Jul 12th Grade Hold bags/cords From To 3rd Grade w/tags NLT 17 May HCS Annex Warehouse Alternate Storage NLT 16 May Secure devices in E-book room per school NLT 23 May High School Group Middle School Group Elem/P-8 School Group

Refresh Process The Big Picture HCS Annex Warehouse 17 May – 15 Jul Pick-up Sequence: HS 12 Grade HS Group MS Group Ele/P-8 Group Refresh Process 17 May – 15 Jul 12th Grade Hold bags/cords From To 3rd Grade w/tags NLT 17 May From 9th, 10th, 11th Grade HCS Annex Warehouse NLT 24 May Alternate Storage NLT 16 May Secure devices in E-book room per school NLT 23 May High School Group Retain summer school, spec ed, & teacher devices Middle School Group Elem/P-8 School Group Collect loaners for refresh pick up w/12th grade

Refresh Process The Big Picture HCS Annex Warehouse 17 May – 15 Jul Pick-up Sequence: HS 12 Grade HS Group MS Group Ele/P-8 Group Refresh Process 17 May – 15 Jul 12th Grade Hold bags/cords From To 3rd Grade w/tags NLT 17 May NLT 31 May From 9th, 10th, 11th Grade HCS Annex Warehouse NLT 24 May Alternate Storage NLT 16 May NLT 30 May Secure devices in E-book room per school NLT 23 May High School Group Retain summer school, spec ed, & teacher devices Middle School Group Elem/P-8 School Group Collect loaners for refresh pick up w/12th grade Retain summer school, spec ed, & teacher devices Collect loaners for MERTS IT pick-up NLT 10 May

Refresh Process The Big Picture HCS Annex Warehouse 17 May – 15 Jul Pick-up Sequence: HS 12 Grade HS Group MS Group Ele/P-8 Group Refresh Process 17 May – 15 Jul 12th Grade Hold bags/cords From To 3rd Grade w/tags NLT 17 May NLT 31 May NLT 7 June From 9th, 10th, 11th Grade HCS Annex Warehouse NLT 24 May Alternate Storage NLT 16 May NLT 30 May NLT 6 June Secure devices in E-book room per school NLT 23 May High School Group Retain summer school, spec ed, & teacher devices Middle School Group Elem/P-8 School Group Collect loaners for refresh pick up w/12th grade Retain summer school, spec ed, & teacher devices Collect loaners for MERTS IT pick-up NLT 10 May Re-issue 12th grade devices to new 3rd graders

Refresh Process The Big Picture IT Refresh Process HCS Annex Warehouse For teachers, summer school, Spec Ed, Alternative & home school devices IT returns all broken HP devices to schools if not fixed by 10 May & collect all loaners for RTI pick up Pick-up Sequence: HS 12 Grade HS Group MS Group Ele/P-8 Group Refresh Process IT provides new HP devices via courier to new district students at all schools, Westlawn 8th grade, & Dawson 5th grade 17 May – 15 Jul 12th Grade Hold bags/cords From Develop reuse plan for 37 Dawson and 174 Westlawn devices in-house To 3rd Grade w/tags NLT 17 May NLT 31 May NLT 7 June From 9th, 10th, 11th Grade HCS Annex Warehouse NLT 24 May Alternate Storage NLT 16 May NLT 30 May NLT 6 June Secure devices in E-book room per school NLT 23 May High School Group Retain summer school, spec ed, & teacher devices Middle School Group Elem/P-8 School Group Collect loaners for refresh pick up w/12th grade Retain summer school, spec ed, & teacher devices Collect loaners for MERTS IT pick-up NLT 10 May Re-issue 12th grade devices to new 3rd graders

12 weeks during summer break Phase 1: Planning Phase 2: Turn-In Phase 3: Imaging Phase 4: Re-Issue Draft Timeline 15 Jul 1 May 5 Aug 19 Aug 2013 First day of school Last day of school 24 MAY Now 30 Apr 17 May 31 May 7 Jun IT: Mrs. Simmons/Mr. Reaves Survey 42 sites Develop digital catalog Inform schools of ongoing plan Develop turn-in instructions Develop inventory instructions Execute PAM excess missions Complete E-Book Rm Work Plan trng System Spec (8-9 May) RTI ship travel containers w/bag tags to arrival NLT 10 May Finalize RTI schedule/info Image new devices for new kids Obtain summer use/proj list Plan for faculty computer refresh by IT @ MERTS Provide enrollment NLT 1 May Plan HS bag check by dogs IT & Curriculum: Mr. Reaves E-Book Rm Work done Collect all student devices NLT 24 May Inventory: maintain student & S/N data Label devices (student name & school code minimum) Inspect devices for damage Collect ADP Forms Secure student rosters Store devices in E-book room (key control at sec) Coordinate for pick-up Inventory iPads & other Snr pick-up NLT 17 May Scheduled dog checks for HS bags after 24 May Security seals/logs/keys RTI: TBD Repair devices Image devices Upload software RTI sustain school integrity for Re-issue Ship to HS & warehouse ----OPS Phase 3 PREP POC: Mr. Harris Start: 10 May - End: 6 Jun Barcode (iPads & other) Upload COLTS Prep Distro containers NLT 16 May (HS)/20 May (all) Pack E-Book containers Coordinate RTI pick-up Load RTI Trucks HCS Pick-up at Elem, MS, & 12th grade devices ) IT & Curriculum: Mr. Reaves Store devices (key control) Re-inspect Add bag & cord tags Re-issue /aligned with registration User validate -----OPS Phase 4 Prep Start: 10 Jun - End: 15 Jul POC: Mr. Harris Coordinate RTI delivery Deliver MS & Elem Deliver 3rd grade devices repurposed from 12th graders Unpack E-book containers Store devices in E-Book rooms Upload COLTS Cont.

RTI Pick-up Schedule *5,543 *3,973 *1,400 *6,219 Round 1 Round 2 17,135 Laptops RTI Pick-up Schedule Round 1 Round 2 Round 3 Round 4 High School Snr High School Group Middle School Group Elementary/P-8 School Group *5,543 [DHM] Davis Hills381 [EWM] Ed White463 [MGM] Mtn Gap507 [HVM] Huntsville558 [CPM] Chapman389 [CLM] Challenger MS523 [CLE] Challenger El289 [WLM] Westlawn565 [PVB] Providence462 [WMS] Williams MS526 [WIL] Williams El220 [WBM] Whitesburg660 *3,973 [HLE] Highlands211 [JDE] James Dawson140 [LWE] Lakewood186 [MVE] Montview142 [RCE] Ridgecrest189 [RHE] Rolling Hills187 [BWE] Blossom- wood232 [GSE] Goldsmith Schiffman279 [JVE] Jones Valley218 [MSE] Monte Sano99 *1,400 [JOJ] Johnson98 [HVH] Huntsville412 [GRI] Grissom406 [BUT] Butler89 [COL] Columbia0 [LEE] Lee164 [NCT] NC69 IT Loaners162 *6,219 JO Johnson465 Huntsville1299 Grissom1384 Butler556 Columbia664 Lee658 NC274 Hampton Cv Ms615 [HCM] Hampton Cv El304 [HCE] 1. Snr & Loaners: Depart Warehouse NLT 17 May 2. HS Group: Depart High Schools NLT 24 May 3. MS Group: NLT 31 May 4. Elem/P-8 Group: NLT 7 June [CFE] Chaffee173 [FAR] Farley146 [WEA] Weatherly Heights255 [MDE]McDonnell206 [MOR] Morris226 [UPE] University Place215 [MLK] Martin Luther King161 [ASF] ASFL279 [AAA] AAA328 12th Only w/9, 10, 11 *Number of HP 6460B Laptops/Inventory must be confirmed

May 2013 Computer Collection Schedule 13 14 15 16 17 20 21 22 23 24 (5 District Teams) Computer Collection Schedule Mon 13 Tues 14 Wed 15 Thur 16 Fri 17 -HVH (Day 2) -GRI (Day 2) -Chaffee Elem -Farley Elem -Montview Elem -Lakewood Elem -Goldsmith Schiffman -Weatherly Hts Elem -AAA -Univ Place Elem -J. Dawson Elem -Monte Sano Elem 12th Grade Only May 2013 -Huntsville HS -Grissom HS -JO Johnson HS Columbia HS -Butler HS -Lee HS -New Century Technology HS Mon 20 Tues 21 Wed 22 Thur 23 Fri 24 -Williams MS -Williams Elem -Huntsville MS -Westlawn MS -Challenger MS -Challenger Elem -Whitesburg P-8 -Ridgecrest Elem -Davis Hills MS -Ed White MS -Mountain Gap -Providence -Chapman -ASFL -McDonnell Elem -Rolling Hills Elem -Morris Elem -Huntsville HS -Grissom HS Columbia HS -Hampton Cv MS -Lee HS -Highlands Elem -MLK Elem -Blossomwood Elem -Jones Valley Elem -HVH (Day 2) -Grissom HS (Day 2) -Butler HS -JO Johnson HS -Hampton Cv Elem -New Century Technology HS Last Day Of School