The ISO Comments Template & the ISO eBalloting Portal The InterNational Committee for Information Technology Standards INCITS The ISO Comments Template & the ISO eBalloting Portal INCITS TC Officers Annual Symposium April 3-5, 2017 www.incits.org │@incits

ISO Comment Template Purpose To share a few guidelines when completing the ISO Comments Template to ensure that USNB comments are registered properly with the ISO eBalloting portal. With the 2016 release to the ISO balloting portal, the system is now more automated and sensitive with regards to votes and attachments. When votes with comments are registered, the balloting portal initiates a compliance check process to ensure all ballot questions are answered and comments submitted are in the correct format. The ISO server does not accept incomplete votes and will reject incomplete comments. Once a ballot closes, the system automatically generates a consolidated set of comments. www.incits.org │@incits

What does this mean for you? ISO Comment Template What does this mean for you? www.incits.org │@incits

ISO Comment Template www.incits.org │@incits

ISO Comment Template With the exception of the ‘Observations of the Secretariat’ column, all other cells in the template need input. In the first column (MB/NC) of the template, the entry shall only be the two character country code (i.e., US). Numbering the comments is no longer allowed. There are only three types of comments (general=ge, editorial=ed, technical=te) www.incits.org │@incits

ISO Comment Template Informative Descriptive Comments should be: Informative Descriptive Add value to progressing the project. www.incits.org │@incits

ISO Comment Template The width of the columns should not be adjusted. Embedded files are no longer allowed in the template. In doing this, those files are not included when the balloting portal generates the consolidated set of comments. Links to files may be included, provided the links are to publicly available information or documents. www.incits.org │@incits

ISO Comment Template Share this information with members. be mindful of the ICMS Action Item deadlines established by the INCITS Secretariat. As a ‘P’ member of JTC 1, we have an obligation to submit votes in time to meet the international due dates. if a P-member of an ISO committee fails to vote on one DIS, FDIS or Systematic Review (SR) ballot, or fails to vote on over 20% of the committee's Committee Internal Ballots (CIB) in a calendar year, that P-member may be downgraded to an O-member. www.incits.org │@incits

Thank you www.incits.org │@incits