Coordinated Workstation Purchasing June 9, 2017 Kirsten Martinez Ben Murray

Workstation Lifecycle Coordinated, proactive approach to managing lifecycle of UNM owned workstations Coordinating procurement Image creation Configuration management Maintenance Coordinated replacement Re-deployment or surplus End-of-life secure data removal *Minimize user downtime and maximize productivity

Background UNM budget challenges IT Effectiveness and Efficiencies Effort IT Funding Committee UNM historical spend on computers

Computer Inventory Inventory Data: Data from UNM Inventory and Banner Finance Includes all of UNM (Main, HSC, and Branches) # of assets tagged in past 4 years (2013-2016) Technology Available to Students per UNM TechFinder: TechFinder is a database of information about technology available to students in locations around campus Self-reported by departments providing support Age of workstations is unknown

Potential Savings from Vendor Volume Discounts: Computer Inventory Potential Savings from Vendor Volume Discounts:

Opportunities Volume discounts → savings for UNM Computer standards Support efficiencies Inventory/tagging processes Funding model for computer refresh at UNM

Coordinated Purchasing – Pilot Approach Parties involved IT Officers (ITOs) and Workstation Management developed standards for laptops and desktops Focus on PCs Utilized existing partnership with Dell Compiled volume information Informal solicitation

Coordinated Purchasing – Pilot Technical approach Assessment (requirements review) Consisted of hands-on evaluation of several of the ITO’s departments to help define the workstation’s requirements for the University. Creation of standard’s based on the results of the requirements review: Supportability Consumer Grade equipment VS Enterprise grade equipment Model standardization

Coordinated Purchasing – Pilot Technical approach cont… Workstation Tiering Laptop’s Tier 1 (Value Prioritization) Tier 2 (Mobility) Tier 3 (Performance) Tablet Offering Workstation Tiering Desktop’s Tier 2 (Performance) Tier solutions will be evaluated yearly to ensure the University workstation standards are up to date and relevant to current technology needs/requirements

Coordinated Purchasing – Pilot UNM IT tracking of purchase Pcard purchase – May 30, 2017 Single location for delivery Coordination with Inventory Control Receiving and tagging of computers

Outcome Main Campus: 25 departments UNMH HSC 287 computers Savings ~$92K UNMH 320 computers Savings ~83K HSC 5 computers Savings ~2K

Delivery!

Next Steps Approval of Standards Implement coordinated purchasing of computers campus-wide Competitive process – multi-vendor bid Inventory/tagging processes Savings Refresh cycle (with funding model  )

Questions? Kirsten Martinez, kmoeller@unm.edu, 277-0147 Benjamin Murray, murrayb@unm.edu, 277-2181