Establishing an Effective Technical Process The program will begin in five minutes. Establishing an Effective Technical Process

Establishing an Effective Technical Process The program will begin momentarily. Establishing an Effective Technical Process

Establishing an Effective Technical Process

About Us Andy Freed - Virtual, Inc. Mary McRae - Virtual, Inc. Executive VP & COO Mary McRae - Virtual, Inc. VP, Technical Committee Support Andy Updegrove - Gesmer Updegrove, L.L.P. Partner Virtual MC

A Challenging Environment Andy

The Seven Habits of Highly Effective Technical Committees Know the Rules Stay out of Jail Avoid the Minefield Have a Plan Follow the Leader Sweat the Details The Power of Mr. Daniels Andy

1. Know the Rules

The Main Rule Sets Rules of Procedure Rules of Governance Describe committee/working group operations Ensure consistent practices across multiple groups Rules of Governance Provide construct for meeting management Agendas Quorum Motions/approvals Minutes Don’t reinvent the wheel ‒ find a good model as a starting point

2. Stay Out of Jail When competitors get together, they need to know the rules: Don’t talk prices; don’t divide territories Don’t conspire against or exclude anyone Don’t talk license terms except to the extent specifically permitted in the Intellectual Property Rights (IPR) Policy

3. Avoid the Minefield IP issues can be a major minefield for organizations The earlier you address them, the better Know what is normative for your niche Stick to established policy models Look down the road to who you want to join and be sure IPR policy won't get in the way

4. Have a Plan Charters/scope statements Requirements Issues tracking What work will be done Why is it needed? When the work will be done Requirements What is necessary to solve the challenge faced by the committee/working group? Issues tracking Gaps Inconsistencies Conflicts Unknowns

5. Follow the Leader The right chair can be the difference between success and failure Don’t leave finding the right chair to chance ‒ solicit the right person Make sure that expectations are clear to the chair (and their employer) If you’ve made a mistake, don’t wait to fix it

The (Many) Roles of the Leader Establish the pace Set the tone Ensure all voices are heard Maintain forward momentum Negotiator Resolve conflicts Achieve consensus Know when to bring an issue to vote Task master Create manageable tasks Get commitment Follow up

and make sure you have the help you need! 6. Sweat the Details Little things matter: Establishing conference call numbers Timely agendas and minutes Maintaining committee rosters Document sharing Use the right tools and make sure you have the help you need!

7. The Power of Mr. Daniels Relationship building is the currency that successful organizations are built on

For further information: Questions? Andy Freed afreed@virtualmgmt.com +1 781-876-6205 Mary McRae mmcrae@virtualmgmt.com +1 781-876-6257 Andy Updegrove Andrew.updegrove@gesmer.com +1 617-350-6800 For further information: See the ConsortiumInfo.org Essential Guide to Standards, Chapter 8: Creating a Standard Setting Organization Technical Process (a Practical Primer) http://www.consortiuminfo.org/essentialguide/creating.php