Enhancement of HE Research Potential Contributing to Further Growth of the WB Region Re@WBC Monitoring visit with Re@WBC at UV 29.07.2017, Vlore, Albania Assoc. Prof. Armela Panajoti, PhD, University of Vlora, Albania

The project: Re@WBC Title: Enhancement of HE Research Potential Contributing to Further Growth of the WBC Region (Re@WBC) Duration: 2015-2018 Main goal: Towards the HR principles from The European Charter and Code for Researchers http://rewbc.ni.ac.rs

Partners: University of Niš, Serbia - coordinator University of Belgrade, Serbia University of Novi Sad, Serbia University of Kragujevac, Serbia University of Montenegro, Montenegro University of Sarajevo, Bosnia and Herzegovina University of East Sarajevo, Bosnia and Herzegovina University of Vlora "Ismail Qemali", Albania University of Tirana, Albania Coventry University, United Kingdom University of Liege, Belgium Polytechnic University of Turin, Italia Center for the Promotion of Science, Serbia

Some of the main goals enhancing of human research potential and development of human resources; improving conditions for development of research and professional careers; developing support services for young and talented researchers; brain-gain through active participation in research activities; harmonisation of research space; regional cooperation through participation in the creation of the WBC regional science strategy; encouraging mobility.

WP1. Preparation for the HR research management reform No. Workpackages Achieved Deliverables Achievement date Planned achievement date   Reason for delays (if any) Deliverables still in process 1. WP1 1.1.Research potential at WBC universities mapped (questionnaire) 29.02.2016 14.03.2016 2 1.2. Review of HR strategies at EU partners (meetings) 14.07.2016 3 1.3.Comparative analysis (Nis) 31.07.2016 14.09.2016 4 1.4. Action plans for HE management reform 15.11.2016 14.10.2016 5 1.5. HR offices and centres equipped April 2017 (hardware) 14.01.2017 Purchasing procedures for buying online are still being considered Partially completed; plagiarism software not purchased yet

WP2. Excellent university for the researchers No. Workpackages Achieved Deliverables Achievement date Planned achievement date   Reason for delays (if any) Deliverables still in process 1. WP2 2.1. University centres and HR offices reinforced (bylaws to be adopted) 14.07.2017 Reports from partners have already been collected. Recommendations on the next steps are still to be made. In progress 2 2.2. Administrative staff competences improved (training in Novi Sad) Sept 2016 14.12.2016 3 2.3. University managements educated on the C&C implementation (seminar in Belgrade) June 2016 14.04.2016 4 2.4. HRS4R strategy created and adopted at partner universities: The work group has already been set up, has developed an HRS4R strategy and submitted an application for “HR excellence in Research” label 14.10.2016 Resubmission of the application after improvements are made. Workpackages

WP2. Excellent university for the researchers No. Workpackages Achieved Deliverables Achievement date Planned achievement date   Reason for delays (if any) Deliverables still in process 5 WP2 2.5. Training trainers (4 trainings organized: Coventry, Belgrade, Liege, Turin) 15-16 Dec 2016; 5-7 April 2017; 8-12 May 2017; 23-26 May 2017 14.02.2017 6 2.6. Promotion procedures improved (bylaws to be adopted) 14.07.2017 Reports from partners have already been collected. Recommendations on the next steps are still to be made. In progress 7 2.7. Plagiarism monitoring tools implemented 14.03.2017 Purchasing procedure s for buying online are still being considered Plagiarism software not purchased yet 8 2.8.Ethical committee procedures improved: (training in Kragujevac; bylaws to be improved) Nov 2016 (training in Kragujevac) 14.04.2017 Reports from partners have already been collected. Recommendations on the next steps are still to be made. 9 2.9. Cooperation with scientific diaspora established: UV established NARD (Network of Albanian Researchers in the Diaspora) Dec 2016 14.10.2018

WP3. Researchers trained on C&C and HRS4R No. Workpackages Achieved Deliverables Achievement date Planned achievement date   Reason for delays (if any) Deliverables still in process 1 WP3 3.1. Researchers trained on C&C and HRS4R (2 trainings organized by UV) 22 Dec 2016; 31 Mar 2017; 14.06.2016 Organizational difficulties – gathering together 100 young researchers 2 3.2. Webpages offer opportunity links (databases; links created) 14.10.2018 3 3.3. Young researchers trained on research methodology (2 seminars organized by UV) 5-6 June 2017 14.06.2017 4 3.4. Young researchers trained in various skills (trainings to be organized by EU partners at WB partners) Sept 2017 14.01.2018

WP3. Researchers trained on C&C and HRS4R No. Workpackages Achieved Deliverables Achievement date Planned achievement date   Reason for delays (if any) Deliverables still in process 5 WP3 3.5. Training on teaching methodology (trainings to be organized at WB partner universities) 14.01.2018 6 3.6. Pilot Mentoring system introduced ( two external academic mentors have been appointed at UV, their roles and field of competences have already been defined by the Academic Senate) 13.06.2017 14.10.2017 7 3.7. Measures for enhancement of multidisciplinarity in research (workshop to be organized) 8 3.8. Guide book published (A guidebook in English is prepared and published intended for young researchers; UV has already finished its chapter) 14.04.2018 In progress

WP4. Researchers trained on C&C and HRS4R No. Workpackages Achieved Deliverables Achievement date Planned achievement date   Reason for delays (if any) Deliverables still in process 1 WP4 4.1. Quality Assurance Committee (QAC) established (established during the kick-off meeting) Dec 2015 14.01.2016 2 4.2. Project quality procedures developed (QA Manual developed by the University of Montenegro) Mar 2016 14.06.2016 3 4.3. WP reports (reports on the progress of WPs by partners) 14.01.2018 4 4.4. Annual QA reports (by all partners) 14.10.2018 5 4.5. Reports analysis (by WP leaders) 6 4.6.External monitoring 14.06.2017

WP5. Dissemination and exploitation at Re@WBC No. Workpackages Achieved Deliverables Achievement date Planned achievement date   Reason for delays (if any) Deliverables still in process 1 WP5 5.1. Project web-site created and regularly updated (completed by Nis and CPS) Dec 2015-Oct 2018 14.10.2018 2 5.2. Promotional material distributed (ongoing) 3 5.3. Project results disseminated (project results disseminated in different activities not related with the project; 4 dissemination activities organized by UV). 4 5.5. The label "HR Excellence in Research" obtained by a number of WB partner universities (application to be submitted) Waiting for recommendations from EU partners. In progress 5 5.6. Mentoring system adopted 6 5.7. Strategy on continual training of researchers adopted 14.04.2018

WP6. Management at Re@WBC

II. Project mobilities information based on the format table below: No. Project Mobility (type of activity, e.g training, study visit, workshop, and its theme) Date and place of the activity Number of participants for each partner institutions Activity main result achieved 1. Kick-off meeting 10-11 Dec 2015; Nis, Serbia 2 Introduction to the project, partners, activities, work packages 2. Visit 21-25 Mar 2016; Turin, Italy 3 (1 completed) Best practices observed 3. 18-22 April 2016; Liege, Belgium 3 ( not completed) 4. Seminar 8 June 2016; Belgrade, Serbia University management trained 5. 20-25 June 2016; Coventry, UK 3 6. training 22-23 Sept; Novi Sad, Serbia 4 Admin staff trained 7. 9-11 Nov 2016; Kragujevac, Serbia Ethics committee members trained 8. meeting 1-2 Dec 2016; Belgrade, Serbia Steering Committee meeting 9. 15-16 Dec 2016; Coventry, UK Train the trainer 10. 23-25 Mar 2017; Podgorica, Montenegro 1 Quality Assurance meeting 11. 5-7 April 2017; Belgrade, Serbia 12. 8-12 May 2017; Liege, Belgium 2 (1 not completed) 13. 23-26 May 2017; Turin, Italy

III. Additional Questions 1. What is the percentage of deliverables completed (as compared to the work programme)? 50% 2. What is the percentage of budget used for partner institution? 50% 3. What equipments were acquired by each partner institution? Hardware (PCs, laptops, printers) 4. What is the number of academic staff, administrative staff and students trained through the project? 4 admin, 11 academic, 0 students 5. List internal and external quality assurance measures/documents adopted by the project? QAM, templates, FMG, regular reports (annual, WP, external) 6. Is the communication level with the project coordinator adequate? Are you satisfied with the overall management of the project by the coordinator? List any problems. Very satisfactory; Ongoing communication by email; coordination meetings organized regularly 7. How are the project results being disseminated? By triggering other events; organizing special sessions for disseminating project results; distributing promotional material 8. Has there been sufficient expertise available to the project? Yes, the EU partners are very reliable and eager to help.

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