Programme Review Expectations/Guidelines 15 November 2010 Live your life. Create your destiny. Programme Review Expectations/Guidelines 15 November 2010 D Naidoo & C Selepe Directorate of Quality Promotion Tel +27 (12) 382-5085 ∙ Fax +27(12) 382-5218 ∙ naidood@tut.ac.za ∙ Building 21:426 ∙ Private Bag X680 ∙ Pretoria ∙ 0001

Objectives Overview of generic guidelines/expectations: Directorate of Quality Promotion Objectives Overview of generic guidelines/expectations: Purpose of programme review Preparations before the site visit Arrangements during the site visit

Programme Review Why Programme Reviews? Directorate of Quality Promotion Programme Review Why Programme Reviews? Protect students against poor quality programmes Maintain credibility of TUT qualifications Enforce provider accountability Promote continuous quality improvement Ensures that programmes meet minimum criteria & standards.

PR Expectations - Faculty preparation Directorate of Quality Promotion PR Expectations - Faculty preparation Provide a list of all staff (including service staff) in the programme incl. contact details (telephone and e-mail) Provide list of current programmes (per department) offered as well as names and contact details of programme coordinators and sites where offered

PR Expectations Faculty preparation Directorate of Quality Promotion PR Expectations Faculty preparation Identify in collaboration with DQP and select review panel and forward names, contact details, & detailed CVs for those who have confirmed availability to DQP Appoint faculty programme review coordinator Establish programme teams Ensure attendance of orientation by all academic staff

PR Expectations (SER Development) Directorate of Quality Promotion PR Expectations (SER Development) All programmes to be reviewed All post graduate programmes to be reviewed Exception: professional boards programmes & phasing out (phase out plan) Each programme to have a separate SER In the event of a programme being offered at more than one learning site, each site of learning should compile SER

PR Expectations (SER Development) Directorate of Quality Promotion PR Expectations (SER Development) One SER per suite of programme (NDip & B Tech) One SER for M & D Programme suite A list of appendices/support documentation for SER are to be found in the PR manual

PR Expectations (site visit preps) Directorate of Quality Promotion PR Expectations (site visit preps) Full and part-time students at different levels and programmes (i.e. I, II, III, IV/B-Tech, M-Tech, D- Tech). A minimum of six students per level (selected randomly, gender & racial diversity) SLP students Students in extended & block programmes Provide a class list with contact numbers if students cannot constitute a representative sample. DQP will arrange interviews.

PR Expectations (site visit) Directorate of Quality Promotion PR Expectations (site visit) All communications to be made with DQP coordinator Full, part-time, service lecturers, lecturers involved in block & extended programmes Support staff (librarian, SDS, registration & exam)

PR Guidelines (review panel) Directorate of Quality Promotion PR Guidelines (review panel) Composition: minimum 3 industry experts (external members). 2 academic peers (external-HEI) 2 academic peers (internal-TUT) 2 or 3 senior academics for M & D 2 DQP representatives The size of the panel is dependent on the size of the suite of programmes

PR Guidelines (review panel) Directorate of Quality Promotion PR Guidelines (review panel) Criteria for appointment of panel members: representative of the major subfields within the programme and the discipline has broad knowledge of the discipline as a whole reflective of the gender and ethnic diversity

PR Guidelines (review panel) Directorate of Quality Promotion PR Guidelines (review panel) To avoid bias, avoid nominating individuals with prior recent strong connections with the department under review, e.g. former students or lecturers, moderators, part time staff, etc. If difficult, then disclose any potential conflicts of interest of nominated panel member when submitting their names

PR Guidelines (review panel) Directorate of Quality Promotion PR Guidelines (review panel) The size depend on the suites of programmes within a discipline The panel should be big enough and constitute the relevant expertise to be able to review the Certificate, N Dip and B Tech, M and D clusters where applicable.

PR Guidelines (review panel) Directorate of Quality Promotion PR Guidelines (review panel) Panel members to attend the one day panel orientation workshop at TUT. This is compulsory. Only panel members who have undergone orientation will be allowed to review programmes. Two days to be set aside for panel orientation & site visit Panel members will not be remunerated – social responsibility

PR Guidelines (review panel) Directorate of Quality Promotion PR Guidelines (review panel) Other issues PR costs ( panel travel & accommodation, during panel orientation and site visit) will be incurred by faculty/departments DQP will appoint the chairperson from the nominated panel members DQP will send formal invitation letters and PR documentation to all panel members Send a list of nominated panel members & their detailed CVs to the DQP coordinator as soon as their appointments are confirmed

PR Guidelines (supporting evidence) Directorate of Quality Promotion PR Guidelines (supporting evidence) PR is evidence based – Effective quality management All files to be clearly marked Table of contents Structure-consistency Departmental management files Programme quality management files All subject files (including service subjects, SLPs, foundation)

PR Guidelines (review methodology) Directorate of Quality Promotion PR Guidelines (review methodology) Programme teams conduct SE (based TUT PR manual/criteria) Conduct SE on strategic quality mgt based on the focus areas: planning management implementation monitoring & evaluation Management of post graduate studies Dean’s presentation @ panel orientation:- FQM

Questions and way forward!!! Directorate of Quality Promotion Questions and way forward!!! Faculty Additional Criteria or considerations Faculty Exco expectations