Planning Monitoring & Controlling the Maintenance Programme

INTRODUCTION Area of coverage Production of strategic planned maintenance program Preparation of assets register Strategic maintenance monitoring & control systems

Discuss Discussion: CAFM system significantly reduce the time and effort involved in reviewing and updating asset registers. What other significant benefits can CAFM bring?

Points to think about Strategy = method or means to achieve Thus we need to know issues or situations? Classification of issues? Affected assets? Cost incurred or invested?? ..\..\..\Downloads\TAWAN Maintenance strategy.doc

5.1 Strategic Planned Maintenance Producing the programme Stages Prepare asset register Inspection of data Prioritize the program/project Plan for long term project & Budget Plan for building up reserve –sinking fund Prepare a budget plan

5.1 Strategic Planned Maintenance Preparing Asset Register Brand, Model & supplier Age, Location with the building Initial cost & other Traditional : paper based Current: Assets register need to be updated & keep it current to be useful and relevant

5.1 Strategic Planned Maintenance Programme Priorities Methods of Prioritizing Degree of exposure / Usage Age of stock Importance of the element Health Safety & Risk Administrative red tapes Difficulty involved in delaying

5.1 Strategic Planned Maintenance Normally classification by Category of importance Cat 1: Safety, Life and Death Cat 2: Major or irreversible damages Cat 3: General breakdown and normal expenses.

5.1 Strategic Planned Maintenance Preparing for Long term Maintenance & Budget Quarterly, Half Yearly, Yearly 3 yearly 5 yearly and 10 yearly maintenance 15 & 25 years Cyclical Maintenance Upgrading Cost associated to the above maintenance program = budget

5.1 Strategic Planned Maintenance Preparing Reserve Unforeseen situation Statutory changes External environment

5.1 Strategic Planned Maintenance Preparing for Long term Maintenance & Budget Quarterly, Half Yearly, Yearly, 3 yearly 5 yearly and 10 yearly maintenance 15 & 25 years Cyclical Maintenance Upgrading Cost associated to the above maintenance program = budget

5.1 Strategic Planned Maintenance Preparing Budget Plan Overall Budget Plan shall include Budget plan for each maint project Roll up analysis Preventive maintenance Predictive breakdown cost Preemptive cyclical cost ..\..\..\Downloads\tawan Facility Fabric LCM costing.xls

5.1 Strategic Maintenance Monitoring & Control Establishing a system Stating goals and objectives Project structure & Work description Networking Scheduling Estimating, costing, & Budgeting Performance monitoring & Evaluation Management & Decision making

5.1 Strategic Maintenance Monitoring & Control Time Planning or Scheduling = process in calculating time of each project from start to finish Upon agreeing with the basic work sequence, schedules will be use to generate results Resources Subcontractor planning Generate Progress target Progress Monitoring

5.1 Strategic Maintenance Monitoring & Control e. Provide data for resource levelling f. Provide data for risk/consequences of delay g. Allowing risk control h. Control the what ifs!! Identification of error & missing info

5.1 Strategic Maintenance Monitoring & Control Schedule is used for Duration planning Replanning & Rationalise Form draft schedule & budget 2 techniques : Critical Path Management & Program Evaluation & Review Technique

5.1 Strategic Maintenance Monitoring & Control Schedule is used for Duration planning Replanning & Rationalise Form draft schedule & budget 2 techniques : Critical Path Management & Program Evaluation & Review Technique

5.1 Strategic Maintenance Monitoring & Control Setting Up Maintenance Department Factors of consideration Available budget Company’s maintenance policy Long term strategy of the stock Age, value, historical cost of maintenance Company outsourcing policy Technical knowledge of staff

5.1 Maintenance Reporting Report shall present the followings Planned & Actual Work KPI on PM, CM & Utility Observations & Recommendations executive summary