Collaborate Online with Office Live Audio is only available by calling this number: Conference Call: 866-740-1260 Access Code: 6339392 Sponsored by

Using ReadyTalk Chat & raise hand Mute = *6, Unmute = *7 If you lose your internet connection, reconnect using the link emailed to you. If you lose your phone connection, re-dial the phone number and re-join. ReadyTalk support: 800-843-9166

You are being recorded… This seminar will be available on the TechSoup website along with past webinar presentations: www.techsoup.org/go/webinars You will receive a link to this presentation, material and links. Ask follow-up questions in the Emerging Technologies Forum: tinyurl.com/ndaont 3

Collaborate Online with Office Live Facilitator: Kami Griffiths (TechSoup) Presenters: Ken Polson (Microsoft) David Alexander (Microsoft) Sponsored by

Answering chat questions: Today’s Speakers Kami Griffiths TechSoup Ken Polson Microsoft Answering chat questions: David Alexander, Microsoft; Becky Wiegand, TechSoup

By the end of this session, you will: Understand how MS Office Live Workspace can help you collaborate online. Know how to set up your own Office Live workspace, add documents to it, and invite people to participate in it with you. Be able to download the Office Live add-in to make it easier to save files directly from Microsoft Word, Excel, and PowerPoint. Have ideas for using OLW as a collaboration and project management tool to manage tasks, calendars and documents.

What is Office Live Workspace? An online extension of Microsoft Office -- enabling you to access your documents from anywhere and to share your work with others. It’s easy to use, and it’s free.

Anywhere Access Problem: “I have to remember to email documents to myself or put them on a flash drive so that I can work in different places.” Solution: With Office Live Workspace you no longer need flash drives or to email documents to yourself or collaborators Access and view your Microsoft Office files from almost any computer with a Web browser, whether or not it has Office installed Save thousands of Microsoft Office documents in one place (up to 5GB of storage) Organize your files, lists, and notes by project or assignment Create lists (task list, guest list, wish list, etc.) Write notes and access them from almost any computer  

Share with Others Problem: “It's confusing to have multiple versions of a document floating around when you work with other people.” Solution: You no longer have to spend time manually merging different versions of a document from multiple people. With Microsoft Office Live Workspace, everyone can make their changes directly in one online copy of the document. You control who can view, comment on or edit your documents You manage permissions and decide whether someone has access to a single document or an entire workspace You can share with people who can’t access your corporate network Your files have advanced virus protection from Microsoft Forefront Client Security technology, and they can only be accessed with a Windows Live ID and password

Easy-to-Use Extension to Programs You Know Problem: “It’s frustrating when computer programs don’t work together and learning new programs is time consuming.” Solution: You don’t have to change the way you work. Microsoft Office Live Workspace works seamlessly with the programs you already know and use – like Word, Excel, PowerPoint, and Outlook. Open and save files directly from Microsoft Office XP, 2003, or 2007 Export any Workspace list to Excel Synchronize Contact, Task, and Event Lists with Outlook 2003 and 2007   Note: The above features require the download of the Microsoft Office Live Add-in.

Tell us about YOU! How do you currently use online collaboration tools?

Nonprofit & Library Scenarios How you may use Office Live Workspace: Create collaboration space for board members or committees Set up project management/collaboration spaces for big events or fundraisers Create a site for staff to collaborate on important documents like grant requests or annual reports Enable collaborations on partnerships with other organizations Way for patrons or clients to save files without a thumb drive  

How it Works Invite others to view or collaborate in your workspace Add new workspaces and documents View and organize your files, lists, and notes See real-time updates to documents and workspaces View workspaces and documents shared with you Easy, step-by-step instructions to get started

Getting Started (cont.) Simple sign-up— enter e-mail address Create an account - http://workspace.officelive.com

Getting Started (cont.) Verify account Verification email-click to activate workspace

Create a Workspace Create separate workspaces for each of your projects

Create a Workspace (cont.) Select a blank workspace or one that’s pre-populated with templates

Create a Workspace (cont.) Example: Event Workspace

Create a Workspace (cont.) Example: Event Workspace Name your workspace Templates

Create a Workspace (cont.) Add documents Add documents from your desktop and network folders

Create a Workspace (cont.) Open and save files from Word, Excel, and PowerPoint - Requires the Office Add-in: http://workspace.officelive.com/en-us/office-live-update

Create a Workspace (cont.) Example: Create a list Add invitee names, contact info, RSVP status, etc. Extend to Outlook and Excel

Create a Workspace (cont.) Example: List of Invitees; Connect to Outlook and Excel

Share Your Workspace Invite collaborators into your workspace Invite editors or viewers Option for invitees to view without signing in

Share Your Workspace (cont.) E-mail invitation to join workspace

Share Your Documents Share individual documents instead of entire workspaces

Collaboration Click to edit document

Collaboration Document Edited in “Compatibility Mode”

Collaboration Edited document is saved to workspace, updated in “Activity”

Let’s hear from you! How are you considering using Office Live Workspace?

Get Started! To get started with Office Live Workspace, go to: http://workspace.officelive.com To download the Office Live Workspace add-in, go to: http://workspace.officelive.com/ en-us/office-live-update

Questions? Submit your questions using the chat box. 32

Request a Microsoft Donation

Continue the Discussion… Ask follow-up questions in the Emerging Technologies Forum: tinyurl.com/ndaont

Upcoming Webinars Exploring Microsoft SharePoint July 23rd, 11:00am

Get the Most Out of TechSoup At TechSoup, you’ll find a range of technology services to help your nonprofit: Read helpful articles in our Learning Center Request donated software, hardware, and online services Join our community forums to learn from your colleagues Browse upcoming events and conferences

Thank you to our Webinar Sponsor! ReadyTalk offers dedicated product demos for TechSoup organizations 4 times per week: Monday   1:00 pm Mountain Standard Time (MST) Wednesday   9:00 am MST Thursday   1:00 pm MST Friday   9:00 am MST For more information: pages.readytalk.com/techsoup.html

Thank you! For more information contact: Kami Griffiths kami@techsoup.org