Towards a Skilled & Capable Public Service through Preferred Strategic Partnerships

Presentation Outline Objectives Background Key Skills Priority Areas Provincial Programmes for 2017/2018 Key Development Imperatives Submission of Proposals Cutting Edge Skills for Quality Public Services

Objectives To present the identified skills development programmes for the province in line with the SSP outcomes To present the PSETA Discretionary grant budget for 2017/2018 for the Northern Cape Province To guide stakeholders with the completion of the Grant application form/Proposal To respond to any questions around the DG Application Process Cutting Edge Skills for Quality Public Services

BRIEF BACKGROUND The PSETA SSP identified skills gaps in the following areas: Professional and Technical Skills Middle and Senior Management Skills Financial, Procurement and Contract Management Skills Human Resources Management/Development Employability of Graduates Alternative Training Methods (E-learning) Cutting Edge Skills for Quality Public Services

BRIEF BACKGROUND Professional and Technical Skills There is a need for more personnel to take up positions in technical and professional occupations, including artisan posts especially technical skills needed to support infrastructure development and maintenance. There is a need to also improve the skills of already employed artisans (changing technology) PSETA is partnering with appropriate organisations to help address these shortages, especially where such partnerships help address the managerial competencies of professionals in management positions (for example build environment specialists managing large infrastructure projects) Cutting Edge Skills for Quality Public Services

BRIEF BACKGROUND Middle and Senior Management Skills There are competency gaps in middle and senior management in the Public Service (MMS and SMS) specifically in manager’s ability to develop operational plans, systems and monitoring tools to effect strategic priorities set at the senior administrative and executive level. These competency gaps have knock-on effects for basic administrative systems (e.g. accurate record keeping and archival skills etc.) Financial, Procurement and Contract Management There are competency gaps and skills shortages in public financial management in general and a need to improve the competencies of staff in strategic procurement and contract management in particular.

BRIEF BACKGROUND Human Resources Management/Development There are competency gaps in HRM (resource planning, recruitment and so forth) and HRD (in supporting strategic skills development and retention of experienced and skilled staff) The call for the public service to act as a training spaces requires improved competencies in HR and in management in general to support work integrated learning, internships and mentoring.

BRIEF BACKGROUND Employability of Graduates PSETA to implement recommendations in the White Paper for Post School education and Training by strengthening the relationship between universities and employers in the sector. PSETA must pay particular focus in encouraging employers in the sector to expand workplace training opportunities especially in areas where qualifications or professional registration depends on practical workplace experience must be a particular area of focus

Key Skills Priority Actions identified in the SSP Priority 1: Establishing strategic partnerships with key departments Priority 2: Improving the capacity of state training and learning institutions in the sector Priority 3: Focus on workplace based learning to lead the making of the workplace a training space Priority 4: Delivery of training through alternative, cost effective and efficient mechanisms Cutting Edge Skills for Quality Public Services

Budget Breakdown for Northern Cape Province WORK INTEGRATED LEARNING PROGRAMME BUDGET BREAKDOWN APPROXIMATE BUDGET NC Rural TVET College R45 000 learner stipend R3 375 project fee per learner R2 250 000 R 168 750 __________ R2 418 750 NC Urban TVET College R1 350 000 R 101 250 R1 451 250 HRD Occupations So, the aims of this session are [follow slide]. Explaining what a RP is and why we have developed one. We will explore the importance of good file titling to good records management. We’ll see that a good system for titling files for can make all the difference – especially when you are trying to find a file. We look, in general terms, at the various functions government departments perform. We’ll see that some functions are common to most, if not all, and that many functions are limited to certain departments. Introduce the PARBICA model File Plan We then look closely at the Tuvalu Government Filing Manual We’ll do some activities to help you understand how the File Plan works and hear from a ministry that has used it. Finally, we’ll talk about how you could use what we cover this afternoon – ideas for developing the manual or your other existing tools. During this process, your role is to learn how the guideline is relevant to your circumstances and think about how the resulting Tuvalu Government Filing Manual will be used in your office.

FS Budget Breakdown Cont… PROGRAMME BUDGET BREAKDOWN APPROXIMATE BUDGET Mentoring & Coaching (8 credits) US: 113909 & 114215 R1 600 per learner training costs: Training Material Assessments Moderation Stationery Training Venue Catering for the duration of the training R80 000 Monitoring & Evaluation (20 credits) US: 337059 & 337063 R4 000 per learner training costs R184 000 HRD Occupations So, the aims of this session are [follow slide]. Explaining what a RP is and why we have developed one. We will explore the importance of good file titling to good records management. We’ll see that a good system for titling files for can make all the difference – especially when you are trying to find a file. We look, in general terms, at the various functions government departments perform. We’ll see that some functions are common to most, if not all, and that many functions are limited to certain departments. Introduce the PARBICA model File Plan We then look closely at the Tuvalu Government Filing Manual We’ll do some activities to help you understand how the File Plan works and hear from a ministry that has used it. Finally, we’ll talk about how you could use what we cover this afternoon – ideas for developing the manual or your other existing tools. During this process, your role is to learn how the guideline is relevant to your circumstances and think about how the resulting Tuvalu Government Filing Manual will be used in your office.

Background Approximate total grant for the Northern Cape Province R4 134 000 Cutting Edge Skills for Quality Public Services

Identified Strategic Partners for Proposal Submission PROGRAMME NC Urban TVET College NC Rural TVET College Work Integrated Learning Management Assistant for Rural based Campuses Human Resources Management & Management Assistant for learners that can be placed at department’s head offices National School of Government Public Service Project Management (50) Monitoring & Evaluation (46) The Office of the Premier is the Key Strategic Partner responsible for coordination of the projects HRD Occupations In line with Priority 2: Improving the capacity of state training and learning institutions in the sector, PSETA only requires provincial academies, TVET Colleges and NSG to deliver this training. They are not allowed to outsource this to any private provider as that would defeat the objectives of this priority 2.

Roles of Preferred Strategic Partners PROGRAMME NATIONAL SCHOOL OF GOVERNMENT PREMIER’S OFFICE PROVINCIAL DEPARTMENTS Skills Programmes Submit a grant application with a detailed project plan Must be accredited for all the unit standards in the skills programme Enter into an MoA with PSETA Provide Training Venue and catering, Conduct training, assessments & moderation Enter into MoU’s with PSETA Coordinate the nomination of “learners” from all departments in the province Decide on the number of learners per department Establish and lead the project steering committee that will meet quarterly until the successful   Release workers to attend training, Learner travel costs to training venue

Roles of Preferred Strategic Partners Programme TVETs Office of the Premier (DoJ??) Work Integrated Learning Submit a grant application and project plan for allocated learner numbers Enter into an MoA with PSETA Provide a list of learners in need of WIL with the proposal Monitor the relevance and adequacy of WIL Administer the payment of learner stipends in line with PSETA Policy   Enter into an MoU with PSETA Provide PSETA with a number of workplace spaces available for placement Recruit & select learners in line with department’s policies Enter into 18 months contracts of employment with learners Appoint learners on PERSAL Provide learners with resources (workstations) Provide Mentorship & Coaching Monitor and report learner workplace attendance Cutting Edge Skills for Quality Public Services

Key Development Imperatives The PSETA funding framework is guided by, and measured against the seven NSDS III key development imperatives Stakeholders should, in recruitment and selection of learners adhere to the following equity targets: Black - 85% Women - 54% PWD - 4% PSETA funding, especially for the unemployed youth is biased towards the provision of skills for rural development Cutting Edge Skills for Quality Public Services

Application Form and Proposal Template Discretionary Grant Application Form Ncumisa Khumalo TEL: 012 423 5700 073 322 9284 NcumisaK@Pseta.org.za Cutting Edge Skills for Quality Public Services

Application Requirements Each project should have a separate signed application form Applicants must submit 1 original and 3 copies of sealed proposals. The due date for submission is 30 June 2017 at 16h00 No late applications will be considered. Applications must clearly be marked as “Discretionary Grants Application” in the visible area in the proposal envelop/pack. Hard copies of grant applications must be delivered to 353 Festival Road, Hatfield 0028 Pretoria by close of business The box is made available at the main entrance of PSETA All applicants must ensure that the submission register is signed by their messenger. PSETA will not take responsibility for missing proposals where the register was not signed. No application will be accepted if it is not deposited in the proposal box by the deadline. Only hand delivery or courier will be accepted. It is the applicant’s obligation to ensure the document is submitted to the correct physical address and physical proof (delivery note of sending the specified document via hand delivery or courier) is retained. Cutting Edge Skills for Quality Public Services