AIAA Aerospace Sciences Group TC Presentation AIAA Aerospace Sciences Meeting Grapevine, TX 7-10 January 2013

Overview Welcome and Introductions Topics AIAA Technical Activities Committee (TAC) Aerospace Sciences Group (ASG) Technical Committee (TC) Questions & Comments

Welcome & Introductions AIAA Staff Betty Guilie ASG Roster Updates Conference Update Attendance

AIAA Topic: Conference Attendance A quick review… Excessive cost at Government sponsored conferences Punishment for the many General Services Administration Conference http://www.foxnews.com/politics/2012/08/01/gsa-holds-conference-at-luxurious-opryland-as-house-convenes-hearing/ GSA Las Vegas conference was $840K and paid for by the US taxpayers Veterans Affairs Conference http://www.foxnews.com/politics/2012/08/24/conference-expense-list-details-millions-spent-by-va-in-latest-federal-waste/ Wasteful spending on Patton parody (see figure) 2 conference price tag of $5 Million

AIAA Topic: Conference Attendance Fall-out New scrutiny for government employee attendance at non-government conferences A new DoD policy was due by January The policy will likely be “added to” by individual government agency DoD employees may (will?) have difficulty attending conferences in the near future. Reduced level of government attendance at ASM very likely No US Army employees were known to be granted approval to attend ASM 2013. Last minute (1/2/13) approval for USAF attendees at ASM 2013. Last minute approval for NASA personnel to attend ASM 2013 This was on top of an already stated goal to reduce DoD travel costs by 30% as compared to FY2010 travel

AIAA Topic: Conference Attendance Path forward Unknown at this time Level of participation of government employees at future conferences is uncertain New policy updates are expected Update from AIAA staff Multiple letters sent to Congress AIAA Public Policy Committee actively working on Capitol Hill Other professional societies are also impacted Canceled annual meetings: American Astronautical Society, AWS Canceled AHS Hampton Roads Chapter HELMOT meeting in October Consolidation of meetings for reduced travel

AIAA Topic: Conference Attendance AIAA Effort Letter from AIAA to Speaker John Boehner and additional members of Congress Signed by AIAA President Mike Griffin Signed by AIAA Executive Director Sandra Magnus Aerospace Professional Community Joint signed letter to relevant Senators and House of Representative members Signed by AIAA, AAS, AGU, AHS, AMS, AIA, CSF, NSS, SIA, SSPI, Space Foundation, STA, Space Enterprise Council, USRA

AIAA Topic: Conference Attendance From AIAA Staff Working several parallel efforts to explain our events and to justify participation in them to the responsible executives in each agency. Public Policy Committee (PPC) is working to modify legislation to soften the conference limitations for technical activities since lessons learned are most often passed on informally at events like ours. PPC is working with OMB to mitigate some of the severe limitations on events, by showing AIAA’s New Event Model (NEM) is already accomplishes much of what is desired financially while creating greater value and enhancing the effectiveness of event participants. Providing our client agencies with data as they attempt to gain approvals for their own participation and being responsive to requests to help gain approvals for specific events.

TAC Topic: New Event Model (NEM) The New Event Model (NEM) was approved by AIAA BoD in May 2012 The new forum (conference) meetings are AIAA Science and Technology Forum AIAA Defense and Security Forum AIAA Aviation and Aeronautics Forum AIAA Propulsion and Energy Forum AIAA Space and Astronautics Forum Each has been tagged with a marketing approach Beginning implementation in January 2014

TAC Topic: New Event Model (NEM) AIAA Staff is studying hotels/conference centers for size Previously selected ASM hotels are planned for ASTF (SciTech) Planning for 2014 has started Rolling out some features prior to 2014 ITAR sessions (US Only) at 2013 JPC Aviation 2013 Forum Dates and Locations for 2014 ASTF Winter => SciTech January 13-17, National Harbor MD ADSF Winter/Spring => DEFENSE TBD, TBD AAAF Early Summer => AVIATION June 16-20, Atlanta GA APEF Mid Summer => Propulsion and Energy July 28-30, Cleveland OH ASAF Late Summer => SPACE August 5-7, San Diego CA

TAC Topic: NEM Forum Organizing Structure Similar to current ASM/NHF/Expo Structure

TAC Topic: Science & Technology Forum (SciTech) Aerospace Sciences Meeting Currently aligned TCs AFM, APA, MVC, PDL, FD, AMT, AA, TP, ASE, GT Guidance, Navigation, and Control Conference realigning GNC TC moving from August Modeling & Simulation TC moving from August AFM TC will increase their sessions and participation ASME Wind Energy Symposium Structures, Structural Dynamics, and Materials Conference Adaptive Structures Conference Non-Deterministic Approaches Conference Gossamer Systems Forum Multidisciplinary Design Optimization Specialist Conference

TAC Topic: Science & Technology Forum (SciTech) Expanded Organizational Structure Executive Steering Committee Led by Executive Chair 2-3 high-level representatives from industry, gov’t, academia Forum Organizing Committee Led by Forum General Chair Technical Program Chair Programs, Systems, Integration Chair* Public Policy Chair Education Chair International Chair Corporate Engagement Chair Etc. *Lead and deputy (1 from ETM Group and 1 from PCs) Technical Program Committee Led by Technical Program Chair (formerly Conference General Chair)  Chair rotates between AS, ADS, and IS Groups One deputy each from the non-chair groups Chair and deputies sit on Forum Organizing Committee Representatives from TCs/PCs Representatives from co-located symposia, workshops Representatives from other societies (ASCE, ASME, etc.)

TAC Topic: Science &Technology Forum & Exposition Dates/Location Confirmed: 13-17 January 2014, National Harbor, MD Executive Steering Committee (2014-2015) established: Dr. Robert “Bobby” Braun, Professor of Space Technology, Georgia Institute of Technology John Evans, Vice President, Research Engineering, Lockheed Martin James Shields, Chief Executive Officer, Charles Stark Draper Laboratory, Inc. Tom Shih, Head and Professor of Aeronautics and Astronautics, Purdue University Dave Throckmorton, Program Manager, Northrop Grumman (2014 General Chair) ESC to identify high-level themes/topics by end of January 2013

TAC Topic: Science & Technology Forum (SciTech) ASG Technical Program Chair Selected Paschall Massengill from AEDC Previously 2007 Technical Program Chair for Fluids Conf. Previosuly 2011 General Chair for Fluids Conference ASG will develop a rotation sequence between ASG TCs for Technical Program Chair and/or Deputy Chair Note ASG Technical Program Chair/Deputy will be a 3 year assignment (2 years Deputy, last year Chair)

TAC Topic: Aviation and Aeronautics (AVIATION) Fluid Dynamics Conference (including Flow Control and Computational Fluid Dynamics) Thermophysics Conference Plasmadynamics and Lasers Conference Applied Aerodynamics Conference Aerodynamic Measurement Technology Conference Ground Testing Conference Atmospheric Flight Mechanics Conference Atmospheric and Space Environments Conference Aeroacoustics Conference Aviation 20XX Conference Aviation Technology, Integration, and Operations Conference Multidisciplinary Analysis and Optimization Conference Aerodynamic Decelerator Systems*/Balloons/Lighter-Than Air Conferences Flight Testing Conference Complex Aerospace Systems Exchange *

TAC Topic: Aviation & Aeronautics (AVIATION) Expanded Organizational Structure Executive Steering Committee Led by Executive Chair 2-3 high-level representatives from industry, gov’t, academia Forum Organizing Committee Led by Forum General Chair Technical Program Chair Programs, Systems, Integration Chair* Public Policy Chair Education Chair International Chair Corporate Engagement Chair Etc. *Lead and deputy (1 from ETM Group and 1 from PCs) Technical Program Committee Led by Technical Program Chair (formerly Conference General Chair)  Chair rotates between AAS and AS Groups One deputy from the non-chair group Chair and deputy sit on Forum Organizing Committee Representatives from TCs/PCs Representatives from co-located symposia, workshops, seminars Representatives from other societies (3AF, CEAS, ISSMO, etc.)

TAC Topic: Aviation & Aeronautics (AVIATION) ASG will use rotation established for Fluids Conference to select Technical Program Chair and/or Deputy Note ASG Technical Program Chair/Deputy will be a 2 year assignment (1 year Deputy, 1 year Chair)

TAC Topic: Space and Astronautics (SPACE) Astrodynamics Specialist Conference (Astro TC) Space 20XX Conference International Communication Satellite Systems Conference ** Aerodynamic Decelerator Systems Conference* Complex Aerospace Systems Exchange * * = Alternates between two forums ** = When held in the U.S. Remaining logos for new forums

TAC Topic: Space and Astronautics (SPACE) Expanded Organizational Structure Executive Steering Committee Led by Executive Chair 2-3 high-level representatives from industry, gov’t, academia Forum Organizing Committee Led by Forum General Chair Technical Program Chair Programs, Systems, Integration Chair Public Policy Chair Education Chair International Chair Corporate Engagement Chair Etc. *Lead and deputy (1 from ETM Group and 1 from PCs) Technical Program Committee Led by Technical Program Chair (formerly Conference General Chair) Chair from S&M Group Chair sits on Forum Organizing Committee Representatives from TCs/PCs Representatives from Aerospace Corp, sponsors Representatives from other societies (AAS, etc.)

ASG Topic: ASM, NHF & Aerospace Expo Site Selection now ASTF location 2014: Potomac, MD (Gaylord National) 2015: Orlando, FL (Gaylord Palms) 2016: San Diego, CA (Manchester Grand Hyatt) 2017: Grapevine , TX (Gaylord Texan) 2018: Orlando, FL (Gaylord Palms)

ASG Topic: ASM, NHF & Aerospace Expo Site Selection now ASTF location 2014 Gaylord National Potomac, MD 2016 Manchester Grand Hyatt San Diego, CA 2013, 2017 Gaylord Texan Grapevine, TX 2015, 2018 Gaylord Palms Orlando, FL

ASG Topic: TC Annual Reports TC Chairs are responsible for generating an annual report See document “TAC_F_Annual Report Template with PC Mods_V02” https://info.aiaa.org/SC/TAC/Shared%20Documents/Forms/AllItems.aspx Due to ASG Director by end of January Director of ASG develops an annual report to TAC based on these reports.

TC Topic: Health Assessment How healthy is your TC? TC/PC Self Assessment https://info.aiaa.org/SC/TAC/Shared%20Documents/Forms/AllItems.aspx Search for the file “TAC_F_Committee Self Assessment_V02” This is a good tool for seeing how your TC is doing Major items Does your TC have a Charter? Does your TC have a written manual or reference document? A written process is needed if you select an award (e.g. best student paper, Aerodynamics or Thermophysics award). How do members and others know what your TC is doing? Web Pages…

TC Topic: Web Pages Web Pages… TAC web site ASG web site Each TC needs a web master and a back-up/helper Great location to share information (e.g. minutes, charter, award process, photos) This is your face to the outside world for new AIAA & TC members Most ASG TC web pages are stale, forgotten orphans TAC web site https://info.aiaa.org/SC/TAC/default.aspx Provides numerous documents (e.g. Chair manual, Self-Assessment) ASG web site https://info.aiaa.org/tac/ASG/default.aspx Has links to the various TCs Needs improvement

TC Topic: General Reminders Chair-Elect For new chairs, TCs need to select a vice-chair in a timely fashion There are two accepted practices for chair-elect timelines (see https://info.aiaa.org/SC/TAC/Shared%20Documents/Forms/AllItems.aspx TAC_P_Chairs Manual_V01) TC Chair position is for 2 years Member Responsibilities Maintain current AIAA Membership (must be an AIAA member) Recruit new TC members Submit names for AIAA awards Submit names for AIAA elected offices Propose membership upgrades Propose session papers for AIAA journals

TC Topic: General Reminders Technical Committee size Maximum of 50 members 35 US Members International members Associate members 34 years old or younger (non-voting) Alumni members (non-voting) Must get approval of ASG Director or Dep. Director to extend TC member beyond 3 year term Cost to AIAA when TC meeting attendance goes up Dinner cost Audio Visual (AV) and speaker system Reason for limitation on number of “visitors” to TC meetings.

ASG Director is given annual funding ASG Topic: TC Funds ASG Director is given annual funding Total for FY13 is $4600 Down from FY12 of $5800 ASG left around 50% of our funds on the table in FY12 Left-over funds are rolled into the general AIAA fund Need good, creative ideas (with technical content) from TCs so we can utilize the funds for what they were intended. VP TAC is very receptive to Student Paper Award Proposals Recent approved items TC Polo shirts (TAC paid ½) Student recognition (e.g. Student Paper Award Fee) Still Time for FY13 Fiscal Year ends 30 September No requests to date

Questions & Comments

Aerospace Sciences Group Leadership Team Jim Keenan - Director Fluid Sciences Deputy Directors Mark Melanson Tom Beutner Aeroacoustics Krishna Viswanathan / Walter Eversman Aerodynamic Measurement Technology Mark Sheplak / Paul Danehy Atmospheric and Space Environments Nelson Green / Marcia K. Politovich Fluid Dynamics John Schmisseur/ David Williams Ground Test Ray Castner / Steve Dunn Meshing, Visualization, & Comp. Env. Bill Jones / Carl F. Ollivier-Gooch Plasmadynamics and Lasers David Carroll / Ron Litchford Thermophysics Greg Naterer / TBD Flight Sciences Deputy Directors Rob Vermeland Bill West Applied Aerodynamics Jim Guglielmo / Martiqua Post Astrodynamics Yangping Guo/ TBD Atmospheric Flight Mechanics Agomemnon Crassidis / Peggy Williams-Hayes Guidance, Navigation, and Control David Doman/ TBD Modeling and Simulation Terry Burress / TBD 31

Web information TAC web site https://info.aiaa.org/SC/TAC/default.aspx ASG web site https://info.aiaa.org/tac/ASG/default.aspx TC/PC Self Assessment https://info.aiaa.org/SC/TAC/Shared%20Documents/Forms/AllItems.aspx TAC_F_Committee Self Assessment_V02 TAC_P_Chairs Manual_V01