How to make a bibliographic base of records with attached ADAM digital objects Yoel Kortick October, 2007

Introduction In this presentation we will show the steps of how a library can make a base of all bibliographic records which include an attached digital object via ADAM We will not focus on how to use ADAM We will focus on the expand procedures which exist for ADAM and which will aid us in making the base

Tab_expand We will add the following lines to bibliographic library $data_tab/tab_expand ! 1 2 3 !!!!!!!!!!-!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!-!!!!!!!!!!!!!!!!!!!!!!!!!!!!!> !* Next line will expand the ADAM digital object into a !* new field visible via UTIL F 4 doc_expand ADAM ADAM expand_doc_bib_z403 !* Next line will expand the ADAM digital object WORD files WORD expand_doc_bib_z403 The ADAM line is for viewing what the expand_doc_bib_z403 expand procedure does The WORD line is for sending the new expanded fields to the WORD file.

Sample record Choose any record which has a digital object. Here we will use record 60314 in USM01

Sample record record 60314 in USM01

Viewing expand procedure Use UTIL F 4 to view expand procedure ADAM. This will tell us what expand procedure expand_doc_bib_z403 does ! 1 2 3 !!!!!!!!!!-!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!-!!!!!!!!!!!!!!!!!!!!!!!!!!!!!> !* Next line will expand the ADAM digital object into a !* new field visible via UTIL F 4 doc_expand ADAM ADAM expand_doc_bib_z403 !* Next line will expand the ADAM digital object WORD files WORD expand_doc_bib_z403

Viewing expand procedure enter file name (or q to exit) doc_expand Enter expand_menu [No Expand]: ADAM Load: /exlibris/aleph/a18_1/alephe/unicode/unicode_case ENTER DOC NUMBER : 000060314 -------------------------------------------------------------- Load: /exlibris/aleph/a18_1/alephe/tab/tab100 Load: /exlibris/aleph/a18_1/usm01/tab/tab100 Reading doc : 000060314 Load: /tmp/utf_files/exlibris/aleph/a18_1/usm01/tab/tab_expand Load: /tmp/utf_files/exlibris/aleph/a18_1/usm01/tab/expand_doc_bib_z403 FMT L BK LDR L 00000nam^a22^^^^^^u^4500 001 L 000060314 005 L 20071029091017.0 008 L 071029s2004^^^^cau^^^^^r^^^^^000^0^eng^d 1001 L $$aSmith, Frederick 24510 L $$aFather and son. 650 0 L $$aPictures$$xfamily OWN L $$aPUBLIC CAT L $$aMASTER$$b99$$c20071029$$lUSM01$$h0910 Z403 L $$yFather and son.$$tVIEW ENTER DOC NUMBER :

The z403 field As we can see in the previous slide the expand procedure has created a Z403 field. Z403 field has: The digital object title in subfield y The usage type in subfield t We will now index these sub fields to a word file (and then we can make a base out of them)

The z403 field We will define two new word files in tab00.eng which will be the title and usage type of the digital object We will then send the relevant subfield of the expanded Z403 field to the new word file il-aleph02-18(1) USM01-YOELK>>grep OBJ $data_tab/tab00.eng H OBJT W-029 00 00 W-Object title H OBJUT W-030 00 00 W-Object Usage type il-aleph02-18(1) USM01-YOELK>>grep OBJ $data_tab/tab11_word Z403 y 01 OBJT Z403 t 01 OBJUT

The z403 field So now we have two new word files: OBJT is the object title and includes Z403 sub field y OBJUT is the object usage type and contains Z403 sub field t There are only three options for the usage type: usm01@aleph1> select unique Z403_USAGE_TYPE from Z403; **** Hit return to continue **** Z403_USAGE_TYPE -------------------- INDEX THUMBNAIL VIEW 3 rows selected.

The z403 field Make sure the new field OBJUT works If you want you can make this a searchable field in web, and also use OBJT so users can search for “words from Digital object title”

Making the new base Now we can make a new base where the OBJUT is either VIEW, THUMBNAIL or TEXT This will include all digital objects because there is no other option Here is the definition in $alephe_tab/tab_base.eng ! 1 2 3 4 5 6 7 8 9 !!!!!!!!!!!!!!!!!!!!-!-!!!!!!!!!!!!!!!!!!!!-!!!!!-!!!!!-!!!!!-!!!!!-!-!!!!!!!!!> ADAM_OBJECTS Records with Objects USM01 USM01 Y objut=view or objut=thumbnail or objut=text

Making the new base It is always a good idea to make sure the base is properly defined via UTIL H 1 10 Z0102 Setup Number of records per base and Z0102 recommended and current setup Base | # Docs | Recommended| Current | Conflicts --------------------+-------------+------------+------------+--------- ADAM_OBJECTS | 69| Yes | Yes |

Making the new base Now we can search this base ... http://il-aleph02.corp.exlibrisgroup.com:8991/F/?func=find-b-0&local_base=ADAM_OBJECTS And see only records which have digital objects