New Client Conversion Presented by: Brenda E. Satterfield, CPP Working through the past Tax payments and Employee Balances Presented by: Brenda E. Satterfield, CPP Lead Tax Agent MPAY Services, Inc.  

Working through the past Tax payments and Employee Balances

Tax Audit – ensure accurate reporting and W2s Comparison of each quarter’s taxable wages input in the system to those reported on prior tax returns and reports Comparison of tax deposits input in system to those shown on prior tax returns and reports Compare deposit frequencies input in system to those indicated on prior tax returns and reports Ensure LA is semi-monthly!!! Audit of client bank account information to ensure receipt of funds

Tax Audit – prevent W2 problems Review all earning and deduction codes for accurate taxation and ensure proper assigning of W2 boxes Dependent Care and Health Savings accounts Question unclear items for accuracy Run FICA variance reports to identify variances and contact clients as necessary Notify the client if the first live check will catch up FICA taxes previously under collected Identify and collect in writing any reasons for previously under collected or underpaid FICA

Tax Accuracy prevents notices….. Confirm FEIN on IRS document and also on form 8655 – fax form to 801-620-4142 Ensure monthly state tax deposits are broken out as annual returns require: Alabama Arkansas Hawaii Minnesota Missouri Ohio Rhode Island Virginia District of Columbia

More Tax Auditing….. Verify Tax Information: Set up required states for electronic filing method Alabama withholding and SUI Connecticut withholding Florida – payroll providers are required to upload wages Iowa – key returns online Minnesota – withholding and unemployment *******!!!!!!! New Jersey – withholding and unemployment through Tumbleweed Pennsylvania – E Tides system Wisconsin – if previously filed electronic or more than 25 employees Texas and Tennessee – send a disc of wages with transmittal form

More Tax Auditing…… Request clients to provide access for states as required Alabama POA form – notarized Minnesota SUI – assign as agent on website for filing and payments Minnesota withholding – add as client under bulk id Florida e services – add client online Massachusetts – ask client to assign as professional filer Wisconsin – obtain access codes for online filing Confirm the tax account numbers are formatted correctly (handout provided) Prevent tax notices Ensure electronic files are formatted correctly

Tax Auditing prevents tax notices!!! Audit the bank account information for ACH credit payments Register with the required states: Alabama unemployment – register for ACH credit or debit Colorado – provides a 10 digit EFT number once set up – Colorado will call if not registered!!! Illinois – provides a 13 digits account number once set up for EFT payments – avoid tax notices!! Kentucky – register to avoid a tax notice! Michigan – requires form 3683 payroll provider POA Form 8655 for IRS electronic filing of forms including 941 Alabama unemployment – POA form must be faxed Oklahoma – must register for EFT payments Tennessee unemployment – register for EFT payments

Tax Auditing prevents tax notices!!! For mid-quarter starts, confirm unemployment money is collected For mid-month starts, ensure monthly tax money is collected If FUTA is under $500, ensure client has made that FUTA tax deposit Ensure correct MA withholding frequency Ensures monthly returns are filed OR quarterly reconciliation return

Tax Audit – ready to process! Finally, once we complete all of our tax audit steps and any applicable data has been corrected, we remove the Tax Hold and allow the client to process.