Content of the presentation Progress and Crisis (2004-2006 and 2007-2013) Closure & Reporting (2004-2006) Systems and Simplification (2007-2013 and post 2013) Monitoring & Evaluation (2007-2013) Lessons learned and Future (post 2014) Any Other Business and Conclusions

4. Monitoring & Evaluation (2007-2013) 4.1. Organisation of the Programme Monitoring Committees (PMC)

Work of the PMCs organized in between the meetings HU organizes general partnerships SI organizes regular meetings

Percentage of the NGO partners in the PMCs In EE and LT tis is 1/3 of the NGO partners in the PMCs In HU it varies between 50-60% In PL varies between 10-15% In RO – 15-35%

Nomination of NGO representatives in the PMCs

4. Monitoring & Evaluation (2007-2013) 4.2. Spending profile

Preparation of spending profile

Advance payments and de-commitment target 9 MS (CY, CZ, EE, HU, LT, LV, MT, PL, SK) count advance payments into de-commitment target BG, RO, SI do not use this approach

Approach used when preparing spending profile 6 MS (CZ, LT, LV, MT, PL, SK) have used top-down approach when preparing spending profile 4 MS (BG, CY, HU, RO) have used bottom-up approach

Level at which spending profile is prepared

Level at which spending profile will be monitored

4. Monitoring & Evaluation (2007-2013) 4.3. Financial discipline

Methods on how spending profiles are enforced on institutions In CY, LT, LV, MT, SI - reallocation of funding in case targets are not met In BG it is agreed on NSRF MC In CZ - Political pressure In HU - Monitor it and do reports on monthly bases In PL - Motivation system

Decision maker on enforcing financial discipline In BG – Deputy Prime Minister responsible for EU funds In HU - Head of National Development Agency (NDA); the minister responsible for NDA 

Specific measures of enforcing financial discipline on the beneficiaries

Other mechanisms for the n+2/n+3 rule CY Detailed N+3/N+2 monitoring system   CZ Payment predictions   EE Constant (monthly) monitoring of financial progress and reporting to the government. Spending profiles will probably be prepared too.   HU Action plans covering two years ahead, treating issues on planned approval, payment rate MT SFD monitoring   RO An early warning system is under preparation   SI Monitoring and reporting intervention   SK Financial system of management and control SF and CF  

4. Monitoring & Evaluation (2007-2013) 4.4. Management Information System (MIS)

Payment claims and Functionality to monitor spending profile in MIS

Triggers and notifications in MIS In CY, EE, HU, PL, SI, SK there are triggers and notifications in MIS (sections affected listed below in the table) CY Triggers for time limits, thresholds on amounts of eligible expenditure   EE Triggers and alarms exist across the board   HU All sections e.g.: application, approval, agreement, payment claims, on the spot checks, irregularities   PL Agreements and payment claims SI Agreement (value of the project, time schedule, verification of documents); Payment claims

Monitoring of indicators set in MIS

MIS and detailed indicators

MIS and horizontal indicators

Rate of performance of MIS

4. Monitoring & Evaluation (2007-2013) 4.5. Evaluation plans

Organization of evaluation system

Evaluation plans for the NSRF, OP 10 MS (except CY, LT) have evaluation plans for the NSRF, OP

Evaluations planned in 2009/2010   BG CY CZ EE HU LT LV MT PL RO SI SK No of plans 1 (at NSRF level) 3 10 (at 4--5 34 (20 For 2004 06) 11 (2009); 12 (2008) 13 2 350 400 ev. stuies 20 6 (2 Per fund) 2 per year

Type of evaluations planned in 2009/2010 5 MS (BG, CZ, EE, LT, LV) plan to carry out strategic evaluations 7 MS (CY, HU, MT, PL, RO, SI, SK) plan to have Operational evaluations

Topics of evaluations planned 2009/2010

Other topics of evaluations planned in 2009/2010 CY - gender mainstreaming CZ - indicators set up   EE - evaluation of indicators and sme sectoral evaluations, plus the evaluation of OPs in light of the economic changes (in progress)   LT - evaluations, related to SPD ex post evaluations   MT - quality and relevance of monitoring  

4. Monitoring & Evaluation (2007-2013) 4.6. Evaluations launched, types of evaluations by content

Steering groups coordinating evaluation activities’ 11 MS (except LT) have steering groups that coordinate evaluation activities’

Financing planned for the organisation of the evaluation (% from the max available TA) N.B. For MT it is 16% for OP I and 11% for OP II

Evaluations 11 MS (except CZ) have not carried out evaluations linked to the monitoring of the operational programmes where monitoring reveals a significant departure from the goals initially set All 12 MS have used external expertise in carrying out evaluations

Number of staff working with evaluation issues in MA BG CY CZ EE HU LT LV MT PL RO SI SK Differs for each MA 3 NSRF level 2, at each Around 3   1-1,5  7 6 (in Coord. Authority)   2 2 full time About 150 at All levels   2-5 in Each 5 Approx. 39  

Number of staff working with evaluation issues in other institutions CY CZ EE HU LT LV MT PL SI SK 3 at each MA around 3   10 Part time   25 at least 1 per institution Major stakeholders   about 150 at all levels   Appr. 20 41 

4. Monitoring & Evaluation (2007-2013) 4.7. Strategic report (SR)

Preparatory work for drafting SR 5 MS (CZ, LT, PL, RO, SI) have started making preparations for drafting the SR 5 MS (CY, CZ, EE, LT, RO) have elaborated a time-frame for consulting, drafting and approving the SR

Structures to be used for consulting, drafting and approving SR CY - MC plus other partnership mechanism RO - Authority for Coordination of Structural Instruments is responsible for consulting and drafting the SR. The National Coordination Committee of SI (at ministers level) approves the SR   SK - not started yet

Plan for the content of the SR

Additional guidance received on drafting and content of the SR It is only PL who has received guidance from EC (DG Regio)

Satisfaction with an open mandate offered by the EC

4. Monitoring & Evaluation (2007-2013) 4.8. The Environmental Report as per Directive 2001/42

Requirements of the Directive into national legislation In 7 MS (BG, CY, LV, MT, PL, RO, SI) requirements of the Directive are taken over in full into national legislation, including monitoring and reporting In 5 MS (CZ, EE, HU, LT, SK) are taken over partially – only as far as the assessment is concerned; monitoring and reporting are not mandatory

Environmental monitoring 10 MS (except LV, SK) will undertake the environmental monitoring within regular monitoring actions on the NSRF and the OP`s LV, SK will complement regular monitoring with a mid-term monitoring report

Institution undertaking the environmental monitoring