By Anjum Sattar Email anjumsattar@yahoo.com 22-May-18 Diploma in Management & Leadership Level 5 Week- 1 Principles of project management By Anjum Sattar Email anjumsattar@yahoo.com Water Only

Aims and Objectives. Aim (s) Introduction to the range of standard approaches used to manage projects the use of Bodies of Knowledge in project design and management how to select and tune project methodologies and life cycles for a specific project Objective(s ) Learner will be able to…. how to use different project management approaches and methodologies. 22-May-18

Background Knowledge What do we know about Project Management 22-May-18

What can go wrong with projects? Section 1 introduced the main stages in the life cycle of any project. The stages give an overall framework or strategy for managing the project. However, without careful management within each stage there are many root causes for project failure. In the development of PRINCE2 (PRojects IN Controlled Environments), a project management methodology developed for UK government organisations, common causes of problems were highlighted as including: . 22-May-18

What can go wrong with projects?  insufficient attention to checking that a valid business case,exists for the project, insufficient attention to quality at the outset and during development insufficient definition of the required outcomes, leading to confusion over what the project is expected to achieve lack of communication with stakeholders and interested parties, leading to products being delivered that are not,what the customer wanted 22-May-18

What can go wrong with projects? inadequate definition and lack of acceptance of project management roles and responsibilities, leading to lack of direction and poor decision-making poor estimation of duration and costs, leading to projects taking more time and costing more money than expected inadequate planning and co-ordination of resources, leading to poor scheduling insufficient measurable and lack of control over progress, so that projects do not reveal their exact status until too late lack of quality control, resulting in the delivery of products that are unacceptable or unusable 22-May-18

What is a project methodology? A project methodology is a process for managing a project. The aim of a project methodology is to enable the project to be completed to the expectations of the stakeholders, enabling: problems to be highlighted and dealt with timings to be integrated resources to be allotted progress to be measured changes to be incorporated. It documents the steps that need to be taken and provides the project manager with a template for action. 22-May-18

Project methodology PMBOK (Project Management Body of Knowledge). This is a comprehensive guide that provides information about acknowledged good practice in the field of project management. (Available from the Project Management Institute at www.pmi.org.) 􀂄 DSDM (Dynamic Systems Development Method) This provides a framework to ensure projects are delivered on time and on budget. It is not a project management method but a framework that can be used in conjunction with methodologies such as PRINCE2. 􀂄 PRINCE2 provides a structured method for project management. It has been developed from PROMPT11, which was adopted as the standard for all government information system projects in 1979. PRINCE2 was launched in 1996 to 22-May-18

Project metholodology give improved guidance on the project management of all types of projects, not just information systems. PRINCE2 is used extensively by the UK government and is widely recognised and used in the private sector, both in the UK and internationally. It can be obtained under licence from The Stationery Office (www.tso.co.uk). 􀂄 SSADM (Structured Systems Analysis and Design Method). This offers a package for the design of computing projects. 􀂄 RAD (Rapid Application Development) is a programming system that enables programmers to build software programs. 22-May-18

work breakdown structure flowcharts Planning tools work breakdown structure flowcharts critical path analysis and PERT diagrams Gantt charts. 22-May-18

Flow chat 22-May-18

PERT / Network diagram Sebastian Nokes and Ian Major (2003) said ‘A Network diagram is a graphical representation of project structure. Project Evaluation and Review Technique (PERT) is a planning method that uses network diagrams and project managers commonly use the terms PERT chart and network diagram interchangeably. A network diagram contains the same task dependency information as a Gantt chart makes it more useful for communicating individual task timing and so project plans for general discussion are usually presented in Gantt chart format. Nonetheless, network diagrams are useful for project planners because it is much easier to see project structure (dependencies and groupings of tasks) on a network diagram. Most project planning software can represent the information in both ways and you should use whichever representation suits the task in hand.’ 22-May-18

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Gantt charts 22-May-1822-May-1822-May-18

WBS Sebastian Nokes (2003) said ‘ A work breakdown structure is the easiest place to start with project planning . It is an enhanced list of all the activities of all the activities of the project. The enhancements explain how the project is broken down into tasks, groups of associated tasks and sub-projects , and they also give some information about effort or duration. 22-May-1822-May-1822-May-18

WBS 22-May-1822-May-1822-May-18

Useful resource to enhance understanding in project appraisal www.opentuition.com www.accaglobal.com CMI Unit 5004 book Youtube.com Wikispaces.com / bradrc www.cima.com ACCA F9 book of Kaplan , BPP 22-May-18

Bibliography   Baguley Phil (1999) Project Management, first edition, Page 10, 47 Barbara Allan (2004) Project Management first edition page 9, 48, 49 published by Facet Publishing. Howard Barnett (1996) Operations management second edition, page 18, Published by Macmillan Press Ltd Koontz Harold and Heinz Weihrich (1990) Essentials of Management fifth edition page 392,46,47,5 Published by McGraw-Hill , Inc . 22-May-18

Summary . Q & A Assignment discussion 22-May-18

Next Session. Tuesday 7/3/2012 9:30 – 12:30 22-May-18 In Next Session we are going to Learn …… Project methodologies Tuesday 7/3/2012 9:30 – 12:30