Microsoft Visio 2010: A New Generation of the Tool for Corporate Diagramming and Greening Šenaj Lelić managing Director maguro DataAssist GmbH Session Code: OFS213

Session – a few hints This session is NOT about features or functions lists There‘s enough whitepapers on this ;-) This session is about concepts Using features in the right way How can functions easen your daily life and work Where Visio 2010 leverages corporate diagramming to a new level of data encapsulation and validation/evaluation Green IT benefits from Visio NEXT: Agenda Visio 2010 and Green IT

Agenda Visio 2010 and Green IT Visio 2010 – an new Generation of Visio What‘s new ? Whats old ? A quick glance at what‘s new in an overview Structure your diagrams with containers Let Visio check your diagrams with rules Visio Services – server-side Visio publishing NEXT: Agenda Visio 2010 and Green IT - 2

Agenda Visio 2010 and Green IT - 2 Green IT requirements – how does Visio fit in? Demo: Excel or System Center R2 (RC) Excel or SCOM with Visio 2010 Publishing the information with Visio services Demo: Rack Virtualisation/Visualisation Demo: what can you do more ? More on visualisation in the Visio 2010 times Toolbox and Green Visio booklet NEXT: Visio 2010 – a new generation of Visio

Visio 2010 – a new generation of Visio

Visio 2010 the diagramming standard Visio: THE standard for corporate diagramming The basic idea: intelligent, data-driven objects We‘re talking about Shapes Were still talking about shape data or shape properties Of All-time favourites of user requests most of them are delivered and extended in Visio 2010 NEXT: Visio 2010 easier diagramming

Visio 2010 – easier diagramming Makes easy corporate diagramming possible while maintaining the old concepts: OLD: Visio Shapes reside on a page NEW: the page stretches to the size needed automatically OLD: Visio diagrams are connected diagrams NEW: Visio can check for the technical accuracy of the connected diagram by rules defined by the user OLD: the user places the shapes on the page NEW: Visio has some smart ways of helping with the best layout NEXT: Visio 2010 more about your data

Visio 2010 – more about your data Helps the user in standard scenarios to achieve the desired result faster: OLD: The user stores object data in the Shape NEW: Shapes respond if necessary data is missing, either graphically or by showing breaks of rules OLD: The user has his set of shapes NEW: Visio prioritizes the shapes the user wants to use most by adding them to the QuickShapes-list NOW LET‘S SEE SOMETHING! NEXT: DEMO: creating a network diagram

Šenaj Lelić managing Director maguro DataAssist GmbH demo Creating a small network diagram with Visio 2010 (QuickShapes, extending pages, DataGraphics) Šenaj Lelić managing Director maguro DataAssist GmbH

Demo summary We‘re still talking about Shapes that are added to a page Visio pages being the container for a diagram Shape-data that extends the model/diagram But now we are also talking about Quicker diagram creation by quickshapes Individual page sizes fitting to the model without time-wasting „file->Page Setup-> pagesize“ NEXT: Visio and data - take 2010

Visio and data Data is the No 1 key concept that differentiates Visio from other drawing tools: The data reside within the shapes Now: where does the information come from ? Usually: manual entry -> time consuming and error prone Visio can import data from literally any structured datasource SharePoint, Access, Excel or any other OLEDB/ODBC source NEXT: DEMO load live-data in your diagram

Šenaj Lelić managing Director maguro DataAssist GmbH demo Connecting your demo diagram to a datasource by loading live-data into the diagram Šenaj Lelić managing Director maguro DataAssist GmbH

Data connectivity and beyond Now that the data resides in the diagram there‘s still a few potential issues in everyday-use Not every Visio user is an IT professional Not every Visio user does this every day We need an easy way to structure the diagrams and show lower dependencies between objects E.g.: all servers that are delivering our intranet, or all servers being part of our mail-system Solution: containers - the easy way to structure your diagram NEXT: defining rules for diagram looks or reaction

Define rules on how the diagram should look like or react Is there some data still missing (e.g. after the import from a source?) E.g. Memory, Hard drive space and inventory number MUST be in every shape for proper reporting Are there connections not fully established between shapes? E.g. each server must have an incoming connection Each cable (connector) must be connected on both sides NEXT: Demo: diagram rules and containers

Extend your diagram with rules and container-based reports demo Extend your diagram with rules and container-based reports Šenaj Lelić managing Director maguro DataAssist GmbH

After the diagram creation Now we got the diagram in place How do we make it available to others in a simple way but still „working“ Everybody should see the diagram Changes in vital data must be updateable so changes/visual extensions are updated (e.g. DataGraphics ) The viewers should not be able to modify the diagram NEXT: publishing diagrams to Visio services

Visio Services at a glance Server-side Visio Running inside of Microsoft SharePoint Read-Only View on Visio diagrams BUT: WITH update of DataGraphics NO changes to Visio file possible Programming API for small updates of Views is available NEXT: DEMO – publish your diagram to Visio Services

Publish your diagram to Visio services demo Publish your diagram to Visio services Šenaj Lelić managing Director maguro DataAssist GmbH

Green IT requirements – how does Visio fit in ? Visio is the ideal tool for Green-IT documentation Objects in the real world map to shapes Data for our GreenIT resides in properties / shape data Proper evaulation and reporting of vital data is supported through Graphical visualisers (DataGraphics) Reporting features (Excel, HTML etc) The user deals with his data not with IT concepts NEXT: Demo Visio connection to Excel

Šenaj Lelić managing Director maguro DataAssist GmbH demo Connecting Visio to a Excel file (e.g. updated from System Center R2 data store) Šenaj Lelić managing Director maguro DataAssist GmbH

Demo summary Connecting is easy Visio retrieves the data from System Center and visualises it in a simple way in Visio diagrams The data still resides in System Center AND Visio Diagram evaluations and reports can easilly be done Yet to come: SCOM R2 Addin for Visio BUT WAIT: there‘s more – how about racks ? NEXT: Rack visualisation with Visio

Rack virtualisation/visualisation with Visio 2010 demo Rack virtualisation/visualisation with Visio 2010 Šenaj Lelić managing Director maguro DataAssist GmbH

Demo summary Racks are „packs of data“ about all different components Visio is the ideal tool to bring this data in a „visual format“ Evaluation and reporting are fully available but you dont need to work with lines of text or excel rows – just with graphical objects ;-) BUT WAIT – there‘s more: how about other non-directly IT related issues? NEXT: all This green IT with VIsio

All this Green-IT documentation Needs to be defined just once when the system is built Live-data can be added/updated in the diagrams periodically The users use the diagram for monitoring – they dont have to care about the creation/modification just because some internal data has changed NEXT: Publish your green IT documentation to the portal

The Visio toolbox – online all about Visio Where do we get more information on real-time solutions www.Visiotoolbox.com The online source for applied Visio solutions Downloads (many free) of IT-related tools Downloads of many demo-solutions NEXT: question and answers

question & answer

Resources Required Slide Speakers, www.microsoft.com/teched TechEd 2009 is not producing a DVD. Please announce that attendees can access session recordings at TechEd Online. Resources www.microsoft.com/teched Sessions On-Demand & Community www.microsoft.com/learning Microsoft Certification & Training Resources http://microsoft.com/technet Resources for IT Professionals http://microsoft.com/msdn Resources for Developers

Complete an evaluation on CommNet and enter to win an Xbox 360 Elite!

Required Slide © 2009 Microsoft Corporation. All rights reserved. Microsoft, Windows, Windows Vista and other product names are or may be registered trademarks and/or trademarks in the U.S. and/or other countries. The information herein is for informational purposes only and represents the current view of Microsoft Corporation as of the date of this presentation. Because Microsoft must respond to changing market conditions, it should not be interpreted to be a commitment on the part of Microsoft, and Microsoft cannot guarantee the accuracy of any information provided after the date of this presentation. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.

Complete an evaluation on CommNet and enter to win an Xbox 360 Elite!