SECTION 1: Getting Started In this section you will learn how to: Open and close Microsoft PowerPoint 2007 Interact with the program’s interface Add or delete a slide Cut, copy, and paste slides Use AutoFit Create, select, and delete text Cut, copy, and paste text Use the Format Painter Use Find and Replace Use different methods to save the presentation Open and close an individual presentation Use the Help screen for online and offline assistance

Lesson 1.1: Starting Out Welcome to Microsoft Office PowerPoint 2007! PowerPoint has become a very popular program to use for giving presentations. This lesson will give an overview of Microsoft PowerPoint 2007, as well as help you become familiar with opening, closing, and interacting with the program.

Lesson 1.1: Starting Out What is PowerPoint 2007? Used to create presentations, slideshows, photo albums, etc

Lesson 1.1: Starting Out Opening Microsoft PowerPoint Start  All Programs  Microsoft Office  Microsoft Office PowerPoint 2007

Lesson 1.1: Starting Out Interacting with PowerPoint Maximize, Minimize, Restore, Move

Lesson 1.1: Starting Out Closing PowerPoint Office Menu  Exit PowerPoint Close button

Lesson 1.2: Slides The main component of a PowerPoint presentation is a slide. In this lesson you will learn what a slide is; how to add and delete slides; how to cut, copy, and paste slides; and how to use the AutoFit feature.

Lesson 1.2: Slides What is a Slide? Single pane of information, can contain text, images, movies, etc.

Lesson 1.2: Slides Adding a Slide Home  New Slide Click the New Slide pull-down arrow for a listing of different slide templates you can use.

Lesson 1.2: Slides Deleting a Slide Select from Slide Pane  Delete, or select and press Delete on keyboard

Lesson 1.2: Slides Cut, Copy, and Paste Slides Cut first to Paste once in another location Copy once, Paste many times Paste always inserts the last item that was Cut/Copied to the Clipboard

Lesson 1.2: Slides Text AutoFit Text is compressed to fit into available space Text AutoFit Icon

Lesson 1.3: Creating a Slide Now that you know how to make new slides, it’s time to actually put some content into them. This lesson will show you how to create text as well as how to edit the text you have created. These basic editing tasks include deleting text, selecting text, and cutting, copying and pasting text. This lesson also discusses features called Find and Replace and the Format Painter.

Lesson 1.3: Creating a Slide Creating Text Click inside text placeholder and type normally

Lesson 1.3: Creating a Slide Deleting Text Click inside text placeholder, use Delete or Backspace to modify text as you would in a word processor

Lesson 1.3: Creating a Slide Selecting Text Move mouse over placeholder, click and drag to highlight letters

Lesson 1.3: Creating a Slide Cut, Copy, and Paste Text Highlight text, choose command from Home ribbon or keyboard shortcuts

Lesson 1.3: Creating a Slide Using the Format Painter Copies the formatting of a text, not text itself

Lesson 1.3: Creating a Slide Using Find and Replace Searches presentation for a term, can replace one word/phrase with another

Lesson 1.4: Working with a Presentation The Save and Save As commands in PowerPoint (and other programs) are important to understand. It is vital to form the habit of saving your presentations frequently to prevent losing your work if your computer or the program should shut down unexpectedly. This lesson will focus on saving presentations using the Save and Save As features, as well as opening/closing files.

Saving a Presentation a 2nd Time Lesson 1.4: Working with a Presentation Saving a Presentation a 2nd Time First, you were asked for a name/location. Second time, file will simply update

Opening a Presentation Lesson 1.4: Working with a Presentation Opening a Presentation Double-click file in folder or Office Menu  Open

Closing a Presentation Lesson 1.4: Working with a Presentation Closing a Presentation Office Menu  Close. Closes file without closing PowerPoint

Using the Save As Command Lesson 1.4: Working with a Presentation Using the Save As Command Save under different type/name/location

Lesson 1.5: Getting Help in PowerPoint Microsoft Office provides a variety of resources for you gain assistance with any task that you may have difficulty with. PowerPoint provides a help screen where you can access online and offline help for any PowerPoint feature. This lesson will show you how to use the help screen from within the PowerPoint program.

Using the Help Screen Lesson 1.5: Getting Help in PowerPoint Click question mark or press F1 to open Enter search term, press Enter to search

About Online Help Lesson 1.5: Getting Help in PowerPoint Requires Internet connection. Searches Office Online for most current info

About Offline Help Lesson 1.5: Getting Help in PowerPoint Browses help files that were installed on your computer with Office

SECTION 2: The New Interface In this section you will learn how to: Use the default buttons on the Quick Access toolbar Add and remove buttons from the Quick Access toolbar Customize the toolbar Use the Clipboard Use different fonts Format paragraphs Insert tables Use illustrations and links Use some different text features, like color and effects Use sound and video media clips Set up a page Incorporate themes Customize backgrounds Arrange slide items Preview slide animations

Lesson 2.1: Quick Access Toolbar The Quick Access toolbar contains commands that are available through the various ribbons and dialogue boxes of the PowerPoint interface, but will always display them at the top of the PowerPoint window. Nearly any command can be added to the toolbar. In this lesson we’ll learn what the toolbar is and how you can customize it to suit your needs.

Lesson 2.1: Quick Access Toolbar About the Default Buttons Save to save file, Undo last operation, Redo last Undo operation

Lesson 2.1: Quick Access Toolbar Adding Buttons Choose from quick menu, or right-click any command  Add

Lesson 2.1: Quick Access Toolbar Removing Buttons Right-click command  Remove

Lesson 2.1: Quick Access Toolbar Customizing the Toolbar Add from complete list of commands, or make toolbar for use only with specific file Available Comman ds Current Presentation

Lesson 2.2: The Home Ribbon The Home ribbon is the first ribbon displayed when PowerPoint is opened. The Home ribbon (like all other ribbons) is sectioned into groups of commands you will use the most often.

Lesson 2.2: The Home Ribbon Clipboard Cut, Copy, Paste commands, keeps up to 24 items in memory

Lesson 2.2: The Home Ribbon Slides Create new slide, reset layout, delete

Lesson 2.2: The Home Ribbon Font Majority of all font commands you will use found here

Lesson 2.2: The Home Ribbon Paragraph Arrange text or objects in placeholders

Lesson 2.2: The Home Ribbon Drawing Insert shapes, Arrange command sorts order of objects in slide

Lesson 2.2: The Home Ribbon Editing Select specific object, Find and Replace

Lesson 2.3: The Insert Ribbon The Insert ribbon lets you do exactly that: anything you can possibly insert into a presentation can be performed using these commands. The Insert ribbon is separated into six groups: tables, illustrations, and links, text, and media clips.

Lesson 2.3: The Insert Ribbon Table Insert a table up to 10x8, or a custom size

Lesson 2.3: The Insert Ribbon Illustrations Used to insert almost every graphic element except movies

Lesson 2.3: The Insert Ribbon Links Create link to external resource or custom action for a slide object

Lesson 2.3: The Insert Ribbon Text Add various textual elements to the slide

Lesson 2.3: The Insert Ribbon Media Clips Add movie clip or sound file

Lesson 2.4: The Design Ribbon The Design ribbon is all about themes and styles; the overall look of the slides. In this lesson we will look at the various designing options available to you through the Design ribbon.

Lesson 2.4: The Design Ribbon Page Setup Set margins, page orientation

Lesson 2.4: The Design Ribbon Themes Built-in color schemes to apply to a slide or entire presentation

Lesson 2.4: The Design Ribbon Background Define custom gradient, background color, texture, or image

Lesson 2.5: The Animations Ribbon Animations are effects that happen when one slide changes to the next. This lesson will briefly explain what each animation group is used for and where certain features are located. The Step-By-Step exercise will give you an overview of Preview options, Animation schemes, and Slide transitions.

Lesson 2.5: The Animations Ribbon Preview See what an animation will look like

Lesson 2.5: The Animations Ribbon Animate objects on the slide, not the slide itself For example, having the title of the slide fade in or slide in from the side of the screen.

Lesson 2.5: The Animations Ribbon Transition to This Slide Choose how this slide will appear during your presentation A slide that has been animated or has an effect applied to it will have this star icon appear.

Lesson 2.6: The Slide Show Ribbon The Slide Show ribbon allows you to start from different slides and create customs shows. You can also run self-maintained presentations with your voice narrating the entire piece and set up multiple monitors. In this lesson we will cover only the basics of these commands.

Lesson 2.6: The Slide Show Ribbon Start Slide Show Start from beginning or current visible slide

Lesson 2.6: The Slide Show Ribbon Setup Set specifics of slide show, record your voice for narration, etc

Lesson 2.6: The Slide Show Ribbon Monitors If using a second monitor or projector, adjust settings here

Lesson 2.7: The Review Ribbon The Review ribbon is used when you have more than one person reviewing/editing or working on a presentation with a shared workspace. It allows you to enter comments, edit and delete comments that were inserted, and move from one comment to the other. You can also check spelling, use a thesaurus, and research information.

Lesson 2.7: The Review Ribbon Proofing Check spelling, use thesaurus, research a topic, translate a word/phrase

Lesson 2.7: The Review Ribbon Comments Add more detail to a point, or suggest a presentation change

Lesson 2.7: The Review Ribbon Protect Block access to certain presentation content, prevent editing

SECTION 3: Editing Slides In this section you will learn how to: Recognize placeholders Reside, move, and delete a placeholder Add a background color, gradient fill, texture, or picture Use headers and footers Use page numbers Insert the date and time Use the Slides tab Use the Outline tab

Lesson 3.1: Placeholders Placeholders are boxes with dotted or hatch-marked borders that are part of most slide layouts. These boxes are conveniently placed and contain titles, body text, or objects such as charts, tables, and pictures. Placeholders can be resized and moved on a slide or deleted from slides entirely.

Lesson 3.1: Placeholders Types of Placeholders

Lesson 3.1: Placeholders Resizing Placeholders Click and drag sizing handle in given dimension, green dot to rotate

Lesson 3.1: Placeholders Moving Placeholders Click and drag edge of placeholder

Lesson 3.1: Placeholders Deleting Placeholders Click on edge of placeholder, Delete

Lesson 3.2: Formatting a Slide Formatting is the way you present, organize, and arrange a presentation. It involves the type of font you apply, matching colors, text emphasis throughout the presentation, and background colors and styles. This lesson will take you one step further in using gradient fills, textures, patterns and pictures, all of which can be applied to a background.

Lesson 3.2: Formatting a Slide Add a Background Color Design  Background Styles  Format Background

Lesson 3.2: Formatting a Slide Add Gradient Fills Adjust angle, color, intensity, etc.

Lesson 3.2: Formatting a Slide Add Textures or Pictures Use pre-loaded textures or use your own picture

Lesson 3.3: Other Formatting Tools You can add different textual elements to a slide to help complete the look of your presentation. These elements include headers and footers, the date and time, and page numbers. This lesson will show you how to include these different features.

Lesson 3.3: Other Formatting Tools Inserting Headers and Footers Select the elements to include and customize each

Lesson 3.3: Other Formatting Tools Inserting Slide Numbers Adds the current slide number as text to a text box

Lesson 3.3: Other Formatting Tools Insert Date and Time Choose from available formats

Lesson 3.4: Managing Slides Managing slides involves rearranging them in different orders, as well as knowing how to use the Slides tab and Outline view. In this lesson, we will learn how to use the Slides tab and the Outline tab.

Lesson 3.4: Managing Slides The View Toolbar Launch slide show from current slide, zoom in or out

Lesson 3.4: Managing Slides Rearranging Slides Slide Sorter command, click and drag to place slides in order

Lesson 3.4: Managing Slides Using the Slides Tab List of all slides, thumbnail of each. Can also click and drag slides to rearrange

Lesson 3.4: Managing Slides Using the Outline View Displays only the text of each slide, lists all slides

SECTION 4: Adding Effects In this section you will learn how to: Adjust font size and type Add text effects Change the text’s color, size, and spacing Use the Fonts tab Add bulleted and numbered lists Customize lists Use different paragraph alignment commands Use text justification Use columns for larger amounts of text Align text in a text box Change the text direction

Lesson 4.1: Formatting w/Home Ribbon You have already been introduced to many of the font formatting tools from the Home ribbon lesson. This lesson will show you how to implement those tools. In this lesson, we will adjust font size, adjust font type, use effects, change font color, space characters, and change font case.

Adjusting Font Size Lesson 4.1: Formatting w/Home Ribbon Select text and choose new size

Adjusting Font Type Lesson 4.1: Formatting w/Home Ribbon Select text and choose new font from list

Adding Effects Lesson 4.1: Formatting w/Home Ribbon Bold gives strong meaning Italics give emphasis Underline important terms Strikethrough to cross out Shadow works well for titles

Changing Text Color Lesson 4.1: Formatting w/Home Ribbon Highlight text and choose color that works well with your background

Changing Character Spacing Lesson 4.1: Formatting w/Home Ribbon Changing Character Spacing Choose distance between each letter

Changing Font Case Lesson 4.1: Formatting w/Home Ribbon Useful if switching cases in a presentation

Lesson 4.2: Formatting from Font Dialogue All of the text format features from the previous lesson are available in the Font dialogue box accessed from the Font group on the Home ribbon. There are also options to use shadow and emboss text effects and to use superscript or subscript.

Opening Fonts Dialogue Box Lesson 4.2: Formatting from Font Dialogue Opening Fonts Dialogue Box Option button in Font chunk

Using the Font Tab Lesson 4.2: Formatting from Font Dialogue Allows you to use all font formatting commands at once

Character Spacing Tab Lesson 4.2: Formatting from Font Dialogue Fine tune how characters will be spaced

Lesson 4.3: Bulleted & Numbered Lists All of the text format features from the previous lesson are available in the Font dialogue box accessed from the Font group on the Home ribbon. There are also options to use shadow and emboss text effects and to use superscript or subscript.

Adding Bullets Lesson 4.3: Bulleted & Numbered Lists Click inside text placeholder, click command, or choose from list

Adding Numbers Lesson 4.3: Bulleted & Numbered Lists Like bullets, click command then type, press Enter for each new point

Customize Bullets & Numbers Lesson 4.3: Bulleted & Numbered Lists Customize Bullets & Numbers Change color, symbol, size

Removing Bullets & Numbers Lesson 4.3: Bulleted & Numbered Lists Removing Bullets & Numbers Backspace at beginning of point

Discontinue using Ordered List Lesson 4.3: Bulleted & Numbered Lists Discontinue using Ordered List Press Enter twice or select None from either command

Lesson 4.4: Using Paragraph Alignment Text can be aligned within a text box or placeholder, just as you can in a word processing document. Therefore, there may be times when you want to change the text or title alignment in a presentation.

Left, Right, Center Align Lesson 4.4: Using Paragraph Alignment Left, Right, Center Align Default for titles is center, left for other placeholders

Using Justification Lesson 4.4: Using Paragraph Alignment Text aligned with left and right margins

Using Columns Lesson 4.4: Using Paragraph Alignment Useful for larger amounts of text or when you want to easily align objects

Changing Text Direction Lesson 4.4: Using Paragraph Alignment Changing Text Direction Rotate 90 or 270 degrees, or stack letters

SECTION 5: Print and View a Presentation In this section you will learn how to: Use Spell check Use AutoCorrect Use the Thesaurus Use the Translator and other Research Pane tools Set your language Open Print Preview Use the Print Preview toolbar Use the Print What command Set your printing options in the Print dialogue box Use print commands Use Quick Print

Lesson 5.1: Using Proofing Tools We briefly looked at Proofing Tools in Lesson 2.7. In this lesson we will discuss each feature in depth to give you a better understanding of how to utilize each tool.

Lesson 5.1: Using Proofing Tools Spell Check Examines misspelled/unrecognized words

Lesson 5.1: Using Proofing Tools Using AutoCorrect Provides basic spelling, grammatical help

Lesson 5.1: Using Proofing Tools The Thesaurus Search for synonyms to a word

Lesson 5.1: Using Proofing Tools Research Task Pane Click Research command, then browse stock quotes, translations, Encarta encyclopedia, etc.

Lesson 5.1: Using Proofing Tools Using the Translator Enter word and translate from default language to many others

Lesson 5.1: Using Proofing Tools Set Your Language Click Language command, then use language pack of your choice

Lesson 5.2: Using Print Preview When you are delivering a presentation, you may want to have printed copies of the slides to give to your audience. Previewing your presentation before you print handouts is a good habit to develop.

Lesson 5.2: Using Print Preview Opening Print Preview Office Menu  Print  Print Preview

Lesson 5.2: Using Print Preview Using the Print Preview Toolbar Zoom and browse options, and Print

Lesson 5.2: Using Print Preview Using the Print What Option Choose to print 1 slide/page, just notes, handouts (below), etc.

Lesson 5.2: Using Print Preview Setting Print Options

Lesson 5.2: Using Print Preview Printing your Presentation Use Print dialogue box to set up, or use Quick Print to send one copy to printer