Provision of Supply, Install and Configuration of Malicious Code End point Solution at the RAF Offices Briefing Session : 13 December 2013 RFB : RFB 2013/00045 Closing Date : 31 December 2013 @ 11H00 By : Jackie Tjempe

1. Welcome and Introduction 2. Background 3. Scope of Work 08/07/2010 Table of Contents 1. Welcome and Introduction 2. Background 3. Scope of Work 4. RFB Timelines 5. Bid Evaluation 6. Pricing Schedule and BBBEE 7. RFB submission and contact details 8. Q&A

Welcome and Introduction Procurement Acting Senior Manager/Procurement Manager Project Manager Procurement Specialist Governance, BEE Compliance & Risk ICT - Business Support Senior Manager – ICT Security Corporate Legal Services Legal Representative

1. Welcome and Introduction 2. Background 3. Scope of Work 08/07/2010 Table of Contents 1. Welcome and Introduction 2. Background 3. Scope of Work 4. RFP Timelines 5. Bid Evaluation 6. Pricing Schedule and BBBEE 7. RFP submission and contact details 8. Q&A

RAF Mandate as per Road Accident Fund Act 1996( Act 56 of 1996) Background Core Outcomes Our Vision and Mission RAF Mandate as per Road Accident Fund Act 1996( Act 56 of 1996) RAF Is liable for: A) Past and Funeral Hospital, Medical and related Expenses Funeral Expenses, C) Past and Future loss of Support, D)Past and Future Loss of Earnings, and E) General Damages

Background Cont… As an organ of state, RAF’s mandate outlines its obligations towards the state and its people by ensuring we adhere to: Our Vision To provide the highest standard care to road accident victim's to restore balance in social system providing cover appropriate cover to all road users within borders RSA. Our Mission To rehabilitate person injured, compensate for injuries or death and indemnify wrongdoers as result of motor vehicle accident in timely, caring and sustainable support. Our Values Ubuntu Solution Focus Pride in what we do Excellence and Efficiency

Scope of Work Ref to RPB Document

Scope of Work

Scope of Work Supply, architect, implement and maintain a Malicious Code Solution for a period of three years Implementation of the solution before 31 March 2014 Virtualized Xen environment with Citrix as the application delivery mechanism Regional distribution points at all regional offices, Endpoint Protection (PC, Servers and Laptops), Approximately 700 devices consisting of endpoints and servers; Protection of unstructured data on servers (home and shared folders); Exchange server scanner; Mail Gateway; Web Security Gateway; Licensing, support and maintenance for 2200 users annually for three years with a provision of expansion; Include hardware that will be required for the system: mail security gateway and Web security Gateway; Migration of data from the existing solution (Configuration, controls and reporting); Skills and Knowledge transfer to RAF employees during all phases (Plan, Build and Handover); Formal certified training to two RAF employees. Training must also include the international certification exam

1. Welcome and Introduction 2. Background 3. Scope of Work 08/07/2010 Table of Contents 1. Welcome and Introduction 2. Background 3. Scope of Work 4. RFB Timelines 5. Bid Evaluation 6. Pricing Schedule and BBBEE 7. RFB submission and contact details 8. Q&A

RFB Timelines ACTIVITY DUE DATE RFB Advertisement in Sunday Times 08 December 2013 Tender documents on RAF website 06 December 2013 RFB Advertisement in Government Bulletin Compulsory briefing session 13 December 2013 Questions relating to RFB 20 December 2013 @11H00 RFP Closing Date 31 December 2013 Notice to bidders Jan/Feb 2014*

Table of Contents 1. Welcome and Introduction 2. Background 3. Scope of Work 4. RFP Timelines 5. Bid Evaluation Process 6. Pricing Schedule and BBBEE 7. RFP submission and contact details 8. Q&A

Bid Evaluation Process 08/07/2010 Bid Evaluation Process Tax Clearance Certificate SBD 2 Invitation to Bid SBD 1 Response to Bid Letter GCC Bidders Supply Chain Practices Declaration of interest SBD 4 Mandatory Requirements Preference Point Claim form- SBD 6.1 Declaration of Bidder’s Past SCM Practices – SBD 8 Certificate of Independent Bid Determination – SBD 9 Gate 0 Pre-Qualification Gate 1 Experience of the Service Provider Methodology Analysis Project Management Skill Transfer Technical Analysis 100 points Technical scorecard Gate 2 BEE 10 points Price 90 points Pricing Schedule BEE certificate

1. Welcome and Introduction 2. Background 3. Scope of Work 08/07/2010 Table of Contents 1. Welcome and Introduction 2. Background 3. Scope of Work 4. RFP Timelines 5. Bid Evaluation 6. Pricing Schedule and BBBEE 7. RFP submission and contact details 8. Q&A

RAF BBBEE Requirements 08/07/2010 RAF BBBEE Requirements Turnover Classification Submission Requirement Below R5 million p.a Exempted Micro Enterprise (EME) BEE Rating Certificate or Letter from Auditors/Accounting Officer to verify that accredited EME and percentage of black ownership. Between R5 million and R35 million p.a Qualifying Small Enterprise (QSE) BBBEE Rating Certificate from an Accredited Rating Agency Above R35 million p.a Large Entity (LE) Joint Venture (JV) – Certificates of both companies must be included. http://www.thedti.gov.za/bee/notice32467.pdf Notice from the Minister of Trade & Industry on the accredited verification agencies. http://www.sanas.co.za/directory/bbee_default.php List of SANAS Accredited Verification Agencies on behalf of the DTI.

BBBEE Key Sections to complete in SBD

Points Awarded for BBBEE Contribution

08/07/2010 Pricing Schedule See Attached Pricing

1. Welcome and Introduction 2. Background 3. Scope of Work 08/07/2010 Table of Contents 1. Welcome and Introduction 2. Background 3. Scope of Work 4. RFB Timelines 5. Bid Evaluation 6. Pricing Schedule and BEE 7. RFB submission and contact details 8. Q&A

TENDER BOX Bid Submission 08/07/2010 Bid Submission Bidders must submit 2 copies of original file (Original and Duplicates) and a CD-ROM 1 Original 1 Duplicate + + File 1 & File 2 content Note: Pricing Schedule must be in Excel Not PDF 2 Duplicate TENDER BOX RAF,420 Witch Hazel Avenue, Block F Ground Floor, Eco Glades, Centurion Any enquiries must be referred, in writing via email to: jackieT@raf.co.za

File 1: Prequalification and Technical Response 08/07/2010 File 1: Prequalification and Technical Response Section1 Pre-qualification (SBD document) Name of the document that must be submitted Non-submission may result in disqualification? Tax Clearance Certificate – SBD 2 YES – Please submit a valid and original copy of the certificate. Invitation to bid – SBD 1 YES – Please complete and sign the supplied pro forma document. Pricing Schedule YES – Please submit full details of pricing proposal to RAF Declaration of Interest – SBD 4 YES - Please complete and sign the supplied pro forma document. SBD 6.1 – Preference Point Claim Form No – Non-submission will lead to a zero score on BEE. Declaration of Bidder’s Past Supply Chain Management Practices – SBD 8 YES - Please complete and sign the supplied pro forma document. Certificate of Independent Bid Determination – SBD 9 YES - Please complete and sign the supplied pro forma document Section 2 Technical Responses (Nomination and/or Payment Platforms) Supporting documents for technical response Testimonials/references Section 3 Company Profile and Supplementary Information Section 4 Signed GCC and SLA which RAF reserves the right on the document.

File 2: Pricing Schedule and BEE Section1 Pricing Schedule BEE Certificate or Accountant letter for SMEs Section 2

Table of Contents 1. Welcome and Introduction 2. Background 3. Scope of Work 4. RFB Timelines 5. Bid Evaluation 6. Pricing Schedule and BEE 7. RFB submission and contact details 8. Q&A