Event Planning Isabelle Lee, Whitney Club President Training Event District Convention 2017 Presented by Isabelle Lee, Whitney Club President Vanessa Yang, John F. Kennedy Club President

Timeline

Logistics: Event Coordinators Emailing “Dear Mr/Mrs/Ms. ____, “I hope your (day) has been going well.” Introduce your name, position, school, and reason of contact Thank them for their time! Reply at a “Normal” Time Aim for 8 AM to 8 PM! Reply as soon as possible! Replying quickly shows your interest of the event and illustrates your professionalism! Tip: How to Make this an Annual Event - Create a list of contact information for each event that occurs yearly and give this list to next year’s cabinet so your club can continually participate in this event! :-) Also, you’ll be able to see how popular this event is so check that out! 3

Logistics: Event Coordinators

Logistics: Club Participation Poll/Google Forms What Type of Events? 5K Races? Food Banks? Carnivals? Send emails consistently Color/Bold Important Information Invite a friend! Buddy System! TIP: Monthly Events Post pictures of club members having fun! Talk about a reward system, members/officers of the month, etc 5

Fundraising: Bake Sales Call stores beforehand Grocery stores are the best choice! Baked Goods Ask your members to donate! Bake Sale Times Best times: 9 AM - 3 PM Member Participation Ask members to come and support/volunteer for shifts! Thank the store!

Fundraising: Food Sales Set up dates with ASB Plan for Fridays! Sell unique food! Ex) Apple Pie & Ice Cream, Che Thai Contact Stores Call 2-3 weeks beforehand! Publicize with interesting slogans! “Donut break my heart and support Key Club!”

Fundraising: Food Sales

Fundraising: Restaurant Choose a popular restaurant Chipotle (50%) 7 Leaves Café (20%) Rubio’s (20%) Tea Station (20%) Frostbites (20%) Habit Burger (20%) CPK (20%) Pieology (15%) Yogurtland (15%)

Fundraising: Restaurant Start Publicizing 2-3 Weeks Before! Host “raffles” for members who publicize Create Facebook Event Invite your club, school, and also your division! Don’t forget to post the flyer! Thank the restaurant! A “thank you” goes a long way! Spread the Key Club love!

Fundraising: Restaurant

Advertisement Graphics Caption it! Pertinent information Who, what, where, when, why Use tinyurls Look for inspiration Other clubs, Pinterest, etc. Make it on: Adobe Photoshop / Illustrator Canva Caption it! Showcase your personality Graphics and aesthetics go hand in hand You want to APPEAL to the target audience If you’re struggling with making a graphic come to life, look for inspiration! Don’t know how to use Adobe Photoshop or Illustrator? Use Canva! Caption it! If you’re a more serious person, then give an information caption. If you love puns, apply one on the graphic. Keep it appropriate for whatever media you’re using to advertise ICEBREAKER

Advertisement Timing Advertise in the right places! Rule of thumb: publicize at least twice A week beforehand and the day prior Advertise in the right places! Social Media Facebook Instagram Twitter Youtube Snapchat Email School Posters Fliers Announcements Video Intercom Overlays Timing Have officers post as well! Members may jump in as well Social media Take advantage of social media Be a bit more professional with emails and school announcements Facebook (including personal accounts, division, and club pages) Make Facebook event pages Instagram (school, club, division, personal IG) School Plaster posters and fliers everywhere around school Most of the time you can even use the graphic as a flier as well Make sure it’s greyscale friendly

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Tips Don’t panic Utilize your cabinet Do the best with whatever you have Improvise! Utilize your cabinet Assign jobs & divide them equally Know things will not go perfectly Learn from what went wrong and move on!

Contact us! Isabelle Lee Vanessa Yang isabellelee2424@gmail.com 562-833-9519 Vanessa Yang vanesyang@gmail.com 714-713-0015

? ? Questions? Comments? Concerns? Go for it!

Acknowledgements The CNH Key Club District would like to acknowledge the following individuals who have contributed to this presentation over the years. Isabelle Lee, D30S Whitney Club President, 2016-2017 Vanessa Yang, D30S John F. Kennedy Club President, 2016-2017