ROAD ACCIDENT FUND VENDOR BRIEFING SESSION RAF/ 2013 /00009 Date: 27 May 2013 Time: 11:00

AGENDA Background Purpose of the RFP Evaluation Criteria Mandatory Documents Disqualification of bids Submission of bids Contact Details Questions and Answers

Background RFP: RAF/2013/00009: APPOINTMENT OF PANEL OF EXPERTS FOR CHAIRING AND INITIATING DISCIPLINARY PROCEEDINGS FOR THE ROAD ACCIDENT FUND FOR A PERIOD OF THREE (3) YEARS Advertised on 17 May 2013 Closing on 11June 2013 @11h00

Purpose of the RFP Is to appoint suitably qualified experts to be on a Panel of Experts for Chairing and Initiating the Disciplinary Proceedings for the RAF for a period of three (3) years.   Scope of Work The bid is divided into two categories: Chairing Disciplinary Hearings; and Initiating Disciplinary Hearings.

Purpose of the RFP Chairing of Disciplinary Hearings The bidder will be required to provide services, including, but not limited to the following: Chairing and managing the proceedings of the disciplinary hearing; Consider and analyze the evidence; Ensure fair hearing; Determine sanctions in terms of the RAF POLICY AND PROCEDURES; Schedule 8 of the Labour Relations Act, and other relevant legislation; Provide a written report on the findings and THE outcome of the disciplinary hearing within 14 days of the hearing closing.

Purpose of the RFP Initiating of Disciplinary Hearings The bidder will be required to provide services, including, but not limited to the following: Analyse available evidence from THE employer; Determine the charges in terms of the RAF Policy AND ANY RELEVANT LEGISLATION; Consultation with the Fund; Consult with witness; Advise on more evidence required from the RAF; and Lead the evidence in the disciplinary hearing; Cross Examination; Present closing arguments; Recommend appropriate sanctions; PRESENT SAME CASE of the RAF at the CCMA WHEN NECESSARY.

Evaluation Criteria Evaluation will be based on the following: Technical Functional Mandatory (Comply or Not Comply) – Bidders who do not meet the mandatory requirement will be disqualified. Technical Functional Requirement (100 points) Price and BEE Evaluations (90/10 points)

Evaluation Criteria Mandatory requirements The resource to be used for chairing and initiating must have a degree in law. Please furnish the RAF with a copy of a degree. Failure by the Fund and the successful bidder to conclude a contract, based on the contract included in the bid documents (Annexure G), within 60 days following the issuing by the Fund of the award letter to the successful bidder, will result in the bid being deemed to be non-responsive and will entitle the Fund to consider other responsive bids and award the tender to another bidder or bidders. The bidder must confirm that they have read and understood the terms and conditions set out in the attached Agreement (Annexure G), which terms and conditions the bidder accepts. In evidence thereof, the bidder shall sign the attached Contract Form and submit the signed Contract Form together with the bid documents.

Technical Evaluation Criteria Functional criteria Chairing Points Chairing Disciplinary Hearings The bidder must have experience in chairing disciplinary hearings. Please indicate the number of disciplinary hearings chaired in the last year. Chairing CCMA / Bargaining Council Hearings The bidder must have experience in chairing hearings at the CCMA / Barging Council level. Please indicate the number of hearings chaired in the last year. Provide case numbers / references in respect of each matter. Track record Bidders are requested to send the attached reference questionnaire to 3 of their clients where similar services were rendered and attach the completed reference questionnaires to the bid response. 40 20

Technical Evaluation Criteria Functional criteria Initiating Points INITIATING Disciplinary Hearings The bidder must have experience in initiating disciplinary hearings. Please indicate the number of disciplinary hearings initiated in the last year. REPRESENTING PARTIES AT CCMA / Bargaining Council Hearings The bidder must have experience in representing parties in CCMA / Bargaining Council hearings. Please indicate the number of hearings at which parties were represented in the last year. Provide case numbers / references in respect of each matter. number of successful Cases The bidder must have won cases in CCMA or any other bargaining council. Provide the number & case numbers / references in respect of each matter where the bidder’s representation of the party had a successful outcome in the last year. 20 30

Technical Evaluation Criteria Functional criteria Initiating Points Track record Bidders are requested to send the attached reference questionnaire to 3 of their clients where similar services were rendered and attach the completed reference questionnaires to the bid response. Total 20 100

Mandatory Documents Standard Bidding Document (SBD) Tax Clearance Certificate Bid Conditions BEE certificate

Disqualification of bids Bidders shall be disqualified if they fail to: Submit a valid and original tax clearance certificate Complete questionnaires in full Submit true and correct information Comply with mandatory requirements Comply with prescribed response format

Submission of bid responses Original signed bid document and Proposal clearly marked and indexed with all pages numbered One original and two (2) hard copies, submitted in a sealed envelopes. Submission Address: RAF Menlyn Reception 38 Ida street Menlo Park Pretoria

Submission of bid responses Bid responses sent by courier must reach the reception at least 36 hours before the closing date to be deposited into the bid box Submission Register must be signed at the reception by bidder when submitting bid documents. Important note: Please ensure that the attendance register has been signed Name of company Contact details Late bids will not be considered

Contact Details All queries must be forwarded to annah@raf.co.za

Thank you Questions and Answers