FY17 Convening Session: Integrated Planning of Enrollment and Budget (IPEB) for FY18 12.08.2016

Agenda Last year’s forecasting? FSBC Budget Principles Annual Budget Cycle and Decision Framework IPEB Design Principles - Status Continuous Improvement IPEB Timeline and Process Enrollment Plans Strategic Enrollment Narratives Resource Plans IPEB Resources Agenda

Last Year’s Forecasting? Based on the FY16 IPEB Process: OAA: 1.0% short of Revenue Target. Deduction of entry error, OAA ≈0.4% short of Revenue Target.

FSBC Budget Principles (Updated 01/30/14; Proposed changes, 12/05/16) Protect as much as possible activities that support student success and student services. Protect instruction, programs, and activities that support access to a rounded liberal arts education.  Should not apply across-the-board cuts. Consistently apply the Performance Based Budgeting (PBB) principles and adjustments. Budget decisions from the other divisions should not adversely impact Academic Affairs. These principles should apply at the college/school level, not just the academic affairs level. Consider the impact of reductions on teaching, research, and service When making budget decisions about a program consider the state of development of the unit and its long-term growth potential. Should also look for opportunities for new revenues.

Annual OAA Budget Cycle and Decision Framework

Annual OAA Budget Cycle and Decision Framework

IPEB Design Principles Integrated Process Standardized/common tools Single input/output system SCH/Revenue connected Multi-year planning Well defined timelines Engage stakeholders IPEB Design Principles More work to do Made Significant Progress

Continuous Improvement IPEB: Starts Later! Annual Budget Cycle & Decision Framework: Filled out, Documented Enrollment Plan: On-campus/Online, Summations, Visualization, Multi-year estimating Strategic Enrollment Narratives: (Re)introduced, Tied directly to strategic goals and initiatives Resource Plans: Simplified But, remains pretty manual.

IPEB Timeline and Process

Updated Freshman Report/Prelim Transfer Report Being scheduled now. EFRT reviews INITIAL Plans and Narratives and meets with School/College leadership Updated Grad Funnel Reports FY17 4th Wk Winter RCAT Final OAA Budget set IPEB Convening Session 1st Week of Jan. 12.08.16 01.25.17 01.30.17 to 02.10.17 1st Week of Feb. 4th Wk of Feb. 03.10.17 4th Wk of March 05.03.17 FY 17 Fall 4th Wk RCAT; Prelim Freshman Admission Report INITIAL Enrollment Plans & Narratives submitted; Grad Funnel Reports Updated Freshman Report/Prelim Transfer Report Revised Plans and Narratives plus Resource Plans submitted

The Three Tools of IPEB Enrollment Plan Strategic Enrollment Narrative From departmental level term- by-term SCH forecasts to unit level student mix forecasts. Strategic Enrollment Narrative Qualitative description of efforts to improve enrollment. Resource Plan Resources to grow revenue The Three Tools of IPEB

Enrollment Plan at this time, please open your Enrollment Plan on your electronic device

Enrollment Plans Assumption 1 - Your forecasts will be based on existing/adjusted resources. Assumption 2 - You know best if enrollments will or will not follow trends. Assumption 3 - 5 year enrollment trends are helpful when (1) there has been a steady upward, downward or flat trend in a program’s enrollment and (2) the Department and/or School/College has not made significant recent investments or divestments in the program. Assumption 4 - Historical student mix ratios are helpful, but not definitive, when the Department and/or School/College has not made significant recent investments or divestments to change the student mix.

Five Tabs For Entry (out of Nine Tabs) Enrollment Plans Five Tabs For Entry (out of Nine Tabs) - “Enrollment Plan”: 5 yr trends; departmental level; term-by-term; on-campus and online. Forecast Entries. - “Graphs”: Visualize trends by department, student level, on-campus/online, term/year. - “Enrollment Summary”: Estimate % changes for additional two years. - “Enroll Plan to RCAT”: Adjust student mix based SCH forecast. - “Tuition Remissions”: Enter requested unit level remissions.

Remaining Four Tabs – Informational Enrollment Plans Remaining Four Tabs – Informational - “Instructions”: instructions - “Historical Information”: used to generate Graphs - “Parking Lot”: non-tuition generating activities - “Resident and Non”: uses most recent four terms to estimate student mix \

“Enrollment Plan” tab: The Set Up Enter Term Forecast by Department, UG/Grad, In-Person/Online. Distinguishes UG & GRAD as well as In Person and Online.

“Enrollment Plan” tab: The Output Totals from your Summer, Fall, Winter and Spring terms’ forecasts

“Graphics” tab: The Output Visualize trends

“Historical Information” tab used to make the Graphics…please don’t muck around here…

Just leave it all parked…informational only “Parking Lot” tab Just leave it all parked…informational only

“Enrollment Summary” tab Second, compare FY18 Forecast to FY17 Plan and Actuals and Trend Forecast. And, third, look forward 2 years, with recent past as reference. First, see how things are going this year against forecast.

“Resident and Non” tab: What it does Uses ‘most recent four terms’ student mix ratios… …to convert SCH forecast to student mix forecast.

“Enroll Plan to RCAT” tab: The Set Up

“Enroll Plan to RCAT” tab: The Input Projected SCH remains the same (i.e., only mix changes) “Enroll Plan to RCAT” tab: The Input RCAT Tuition Cat. Forecasts directly from “Resident and Non” Tab. Do not change these data. If needed, enter changes to student mix in “Projected Tuition Cat. Adjustments”.

“Enroll Plan to RCAT” tab: The Output Auto-calculates FY-to-FY SCH changes, which goes into FY18 RCAT. Directly from data entries above.

Resource Plans

Resource Plans Assumption 1 - You have circumstances and initiatives under consideration requiring resources beyond your current (FY17) expenditure budget . Assumption 2 - You are able to differentiate between the different resource needs, including instructional, student success and administrative. Assumption 3 - There are two cases for new resources. First, the inability to meet current demand based on past years of growth without commensurate increases in resources. Second, the expansion of existing programs or launch of new programs will drive new growth and new resource are needed to serve this growth.

“Resource Plan - Faculty” Enter your proposed faculty additions.

“Resource Plan-Faculty” Calculates budget change and net change. Provide department information, revenue estimate and SCH.

“Resource Plan-Student Success” Calculates budget change and net change. Provide position or activity descriptions, revenue estimate and SCH.

“Resource Plan-Administrative” Calculates budget change and net change. Provide position or activity descriptions, revenue estimate and SCH.

OAA IPEB Website SEM/PBB Principles IPEB Resources