First EURAXESS TOPIII training for Portal Administrators Thessaloniki, 16.06.2016

Agenda What is this presentation about: The structure of a national site – site map How to structure content pages Basic VS Information topic Simple Layout Advanced Layout News & Events Edit the Menu and Footer Translate content

Typical Page structure Menu Content Footer Top level menus are created only by the site administrators. You provide the content An initial footer provided, you may edit it and modified it at your convenience.

PORTAL STRUCTURE for national sites HOME 1st Level Menu JOBS & FUNDING INFORMATION& ASSISTANCE MY EURAXESS Mandatory Items: Jobs & Funding Information and Assistance Login / My EURAXESS Top level menus are created only by the site administrators. Information (these are the old service topics)

PORTAL STRUCTURE for national sites HOME 1st Level Menu JOBS & FUNDING INFORMATION& ASSISTANCE NETWORK RESEARCH LANDSCAPE NEWS & EVENTS MY EURAXESS Mandatory Items: Jobs & Funding Information and Assistance Login / My EURAXESS Optional Items, indicative: <Country> Network – About us Research Landscape News and Events Some national sites decided to place the “Research Landscape” under Information and Assistance / Working in <country> It depends on how much content you have and how prominent you want to make it We suggest up to 5 menu items on the top level menu. Ex. http://euraxess-hu.intrasoft-intl.com/

PORTAL STRUCTURE for national sites For the 2nd Level Menu it is up to you to decide its items: Use 1 up to 3 columns to add menu items, menus are explained in detail later. Items can be entered directly by the national site editors

How to structure content pages Decide based on How much content you have How much prominent the content should be Use the predefined components to enhance the look-and-feel of your pages

How to structure content pages Bullets, makes text easy to read. http://euraxess-nl.intrasoft-intl.com/netherlands/essential-information/departure-conditions Tabs, recommended for landing pages and for pages with lot of content http://euraxess-nl.intrasoft-intl.com/netherlands/jobs-funding Collapsible, when the user needs to see an overview of the content before go through the details - for example when listing the different types of visa, a site visitor does not need to read all visas to determine what visa is applicable for him/her. http://euraxess-nl.intrasoft-intl.com/netherlands/essential-information/insurance Sub-pages, can be used when there is a lot of content which not suitable for collapsible or tabs http://euraxess-uk.intrasoft-intl.com/united-kingdom/essential-information/entry-requirements-and-conditions Bullets http://euraxess-nl.intrasoft-intl.com/netherlands/essential-information/departure-conditions Tabs, http://euraxess-nl.intrasoft-intl.com/netherlands/jobs-funding Collapsible, http://euraxess-nl.intrasoft-intl.com/netherlands/essential-information/insurance Sub-pages, http://euraxess-uk.intrasoft-intl.com/united-kingdom/essential-information/entry-requirements-and-conditions

Basic VS Information topic Their content will be shared in the EU site. Must be related to the following categories of "Living", "Working" and "Leaving" the country Tagged with one or more topic: http://euraxess.intrasoft-intl.com/my/help/national-site#custom-collapse-0-guidelines It is not compulsory to have pages to cover all topics, use only those that apply to your country. An information page can be tagged with more than one topic (if there is not enough content for several topics and you want to merge them into a single page), or more than one pages can be tagged with the same topic (if there is a lot of content and you want to break it into sub-pages). Predefined images are applied for each topic

Basic VS Information topic Select a Topic and Category for an Information page:

Editing pages - Simple Layout From your dashboard:

Editing pages - Simple Layout When viewing the page:

Editing pages - Simple Layout Simple pages can be created by copy/pasting text from MS Word or other source. Create a new Information topic page Paste you text from Word Set up the category and topic

Editing pages - Simple Layout More on editing pages with simple layout Working with links link to internal page - a page on the same website - for example the jobs page or an information topic. link to an external page. All links to internal pages must be relative - this means you should not specify the domain such as euraxess.pt Use the shortcode provided in http://euraxess.intrasoft-intl.com/my/help/editor-manual#custom-collapse-2-links to create an internal link External links can be added either by shortcode or from editor

Editing pages - Simple Layout Editor tips: Expand the editor to full screen when entering a lot of content. To enter a new line inside a list and not create a new bullet/numbered list, use SHIFT+Enter Use CTRL + Find in editor to find content in long pages. Use the Preview functionality to check your changes before saving. Open external links in a new window (set target to blank) Always use relative URLs when referring to EURAXESS pages

Editing pages – Advanced Layout Create a landing page with tabs You can enhance the look-and-feel of your pages by using the predefined components such as collapsibles, tabs, carousels, images, galleries, etc. From the components page choose the components that fit your needs. Insert an image header using shortcode. Select image size: Picture Stage content Add the “Tab” component to split your page into three sections. Add a “Block with image” Select an image style Add a “Block with collapsible” Components: http://euraxess.intrasoft-intl.com/api/components Images are an important tool to convey ideas and concept visually http://euraxess.intrasoft-intl.com/my/help/editor-manual#custom-collapse-3-images Talk about images and image styles http://euraxess.intrasoft-intl.com/my/help/editor-manual#custom-collapse-2-component-images Up to 4 tabs are recommended

News & events Additional information needed by News & Events Categories: Enter the category of your news/event. This category will affect the block that the item will be displayed. Tags: Enter all the tags relevant to your news/event. This will allow users to filter news/events on search pages. Event Image: Attach an image 270x154 pixels. Expiration date: Enter the date when the news/event will be unpublished. Additional information needed for Events only: Location/Venue: Enter the detail information of the location regarding your events Organiser: Enter the detail information of the organiser. Categories: Career news, EURAXESS Worldwide, Funding, Jobs, Partnering (or create your own) Tags: Announcements, Calendar, Call for papers, Calls for proposals, Careers (or create your own)

News & events Publishing options tips: Sticky at top of lists: Check this if you want this news/event to be displayed promptly on the events component Send subscriptions notifications: Check this to notify subscribers of the pages related to this news/event. Authoring Information: Once the news/event has been created, you can modify the creation date of the item Up to 4 tabs are recommended Components: http://euraxess.intrasoft-intl.com/api/components Images are an important tool to convey ideas and concept visually http://euraxess.intrasoft-intl.com/my/help/editor-manual#custom-collapse-3-images Talk about images and image styles http://euraxess.intrasoft-intl.com/my/help/editor-manual#custom-collapse-2-component-images)

Editing pages - Simple Layout Use component to display News & Events at pages: Categories Search page User topics to group relevant content Navigate to search page

Editing pages - Simple Layout News & Events search result Tags Search page for news and events, users may search news and events using Free text Topic Tag

Editing the menu Column 1 Column 2 Column 3 Rows Links To edit a menu block, hover on the menu, click on the gear in the top right and click "Edit Block“ Use columns and rows to add your links Column 1 Column 2 Column 3 Rows Links

Editing the menu Decide how many columns you need: remember when editing a menu block use columns and rows to add your links, so that they have the appropriate view when you access it from a mobile device. Get the appropriate snippet from the editor’s manual: add the links to your pages http://euraxess.intrasoft-intl.com/my/help/editor-manual#custom-collapse-6-how-to-edit-it Remember 1) to use the snippet for links [button type="link" link="/node/5768" title="Useful information"]internal link description[/button] 2) Relative path 3) Node id

Editing the menu Exploit the button links at the bottom of the menu block to retrieve information from EU site related to your national site. Get the appropriate snippet from the editor’s manual: Find the code of your national site, create a search link: http://euraxess.intrasoft-intl.com/my/help/editor-manual#custom-collapse-7-how-to-add-links-in-the-menuRemember Links for almost all search pages are already created for you.

Editing the footer To edit the footer block, hover on the footer, click on the gear in the top right and click "Edit Block“ Items in the footer are usually consisted with the first level menu items An initial footer has already been provided to you when the national site was created. http://euraxess.intrasoft-intl.com/my/help/editor-manual#custom-collapse-8-edit-footer

Translate content To add a translation go to the page you want to translate and click "Translate" from your right menu. created. http://euraxess.intrasoft-intl.com/my/help/editor-manual#custom-collapse-8-edit-footer

Translate content Then you will see a table with all the available languages. Go to the language you want and click "add". You can now edit the content and add your translation. http://euraxess.intrasoft-intl.com/my/help/editor-manual#custom-collapse-8-edit-footer

Translate content Do the same for the menu blocks and the footer. Click on the gear in the top right, click "Translate" and edit the content: . http://euraxess.intrasoft-intl.com/my/help/editor-manual#custom-collapse-8-edit-footer

Finding help National Sites Editor quick help http://euraxess.intrasoft-intl.com/my/quick-help/national-site National Sites Editor guidelines http://euraxess.intrasoft-intl.com/my/help/national-site Read the editor’s manual http://euraxess.intrasoft-intl.com/my/help/editor-manual Component http://euraxess.intrasoft-intl.com/api/styleguide Styleguide http://euraxess.intrasoft-intl.com/api/components

Finding help From your dashboard: