Employee Care in Production Objectives Explore the HR Department Starter Kit and other National Pork Board Resources Identify your operation’s HR Tool development/customization priorities Begin customization of HR Starter Kit Continue customization with little NPB involvement Have a resource list to aid in development of HR tools

Outline Timing Topic Content :00-:05 Welcome/Intro/Objectives Intentions for session :05-:30 Overview of HR Starter Kit, Participants reference a copy People Skills and OJT package of the User’s Guide for overview :30-:40 Identify priorities for work What are the priorities for this operation? in today’s session What can begin today? :40-1:30 Priority 1 Pull related tools and begin customization 1:30-1:40 BREAK 1:40-2:30 Priority 2 Pull related tools and begin customization 2:30-3:20 Priority 3 Pull related tools and begin customization 3:20-3:30 Next Steps/Close Plan for operation to move forward with customization

Terms Stockperson: responsible for daily care of animals Department Lead: responsible for Breeding and Gestation or Farrowing portions of a sow farm Sow Farm Manager: responsible for mangerment of sow farm Wean to finish manager: responsible for group of wean to finish barns

Websites Society of Human Resource Management www.SHRM.org American Society of Training and Development www.ASTD.org

On the Job Training (OJT) Package Resources and training to have consistent training practices in place to ensure that every employee learns how to do his/her job the way in needs to be done—regardless of who trains the employee.

OJT Includes On Job Training overview presentation Breeding and Gestation Farrowing Nursery (starting pigs wean/finish) Finishing On Job Training overview presentation Standard Operating Procedures Training the trainers workshop Quick Guide for Trainers Individual training and assessment forms On Job Training Calendar Team meeting template Performance appraisal template

Managing People Workshops “We can teach people how to raise pigs, but we have difficulty teaching people how to manage people.”

Resources Managing People Workshops packet includes resources needed to conduct people skill training at the farm level Target audiences Sow farm managers Sow farm department leads Grow (wean) to finish managers. So… what kind of things must you change?? Planning ahead Making time in your day for regular training efforts (what is the return on your investment of time?!) Etc. Give an example of how small efforts can result in big payoffs (personally and organizationally). Participants will develop and present solutions to scenarios depicting problems/situations encountered in the barns

Nine topics to choose from Workplace Communication Conflict Resolution Recruitment and Selection Training and Development Performance Management Discipline and Termination Compensation Culture Differences Legal Basics

Tools HR Starter Kit User Guide Create and Maintain Personnel Records Create an Employee Handbook Develop Procedures for Recruiting and Hiring the Best Orient New Employees Manage Performance

Create and Maintain Personnel Records Create an Employee Handbook Where should we start? Create and Maintain Personnel Records Create an Employee Handbook Develop Procedures for Recruiting and Hiring the Best Orient New Employees Manage Performance This is the first time the term stakeholder is mentioned in this presentation – with this audience. Define STAKEHOLDER (on next slide) Tell: Review the points on the slide. Show: Walk through the training calendar. Point out where formal evaluations will be conducted. Remind trainers that during formal evaluation periods, they will be accountable for providing feedback and IDPs to trainees Remind trainers that evaluation week will also include debriefing progress with key stakeholder Do: Review: Debrief and encourage questions.

Create/Maintain Personnel Records Establish a system for building personnel records Utilize the personnel records system consistently Create and communicate a written personnel records policy Advise the management team on their working files

Create an Employee Handbook Statement of the company's goals and philosophy Working hours Statement of nondiscrimination Procedures and policies for absence from work Performance evaluation procedures Pay periods Safety and accident rules Use of company property

Develop Procedures for Recruiting and Hiring the Best Create or Update the Job Description Search for / Recruit the Best Screen Applicants Prepare for Interviews Interview Candidates Conduct Background Checks Select the Best Candidate Extend the Job Offer Plan for Initial Orientation

Orient the employee to the company Orient New Employees Orient the employee to the company Orient the employee to job expectations Orient the employee to compensation Orient the employee to staff

Manage Performance Create Individual Development Plans (IDPs) Work with the management team on regular coaching and feedback – and on preparing for and conducting performance appraisals Utilize progressive discipline