4.4 Monitor and Control Project Work The process of tracking, reviewing and reporting the progress made by a project towards the objectives defined in the Project Management Plan The Project Manager is specifically responsible for the monitoring and control of project work, sometimes with the assistance of a project management team or project management office for larger projects Monitoring is an aspect of project management performed through out the project Closely linked to 5.6 Control Project Scope The primary function of the Monitoring and Controlling process group Initiation Planning Execution Close Monitor Control Adapted from PMBOK 5th Edition

4.4 Monitor and Control Project Work The Monitor and Control process is concerned with – Comparing actual performance against the Project Management Plan Assessing performance to determine corrective and preventative actions Identifying new risks and monitoring existing risks Identifying new issues and monitoring existing issues Maintaining accurate and up to date progress and status information Providing information for status reports Providing reforecasts of cost and timelines Monitoring implementation of approved change requests

4.4 Monitor and Control Project Work Monitoring involves the collection, measuring and distribution of project performance information Continuous monitoring reveals the health of the project and areas requiring special attention Collect Measure Distribute Costs incurred Time sheets Actual effort against planned effort Actual costs against planned costs New risks & issues Changes to risks & issues Actual costs against baselined budget Actual effort against baselined schedule %age complete %age remaining Earned Value (advanced technique) Capture data in PMIS Detailed Status Reports Summary Status Reports to Sponsor and Senior Stakeholders Prepare steering committee updates Action items to manage risks Action items to resolve issues

4.4 Monitor and Control Project Work Inputs into Monitor and Control Project Work - Project Management Plan Performance Data Performance Reports Government or industry standards Stakeholder risk tolerances and project experience Project management information systems (PMIS) Financial control procedures Project Status reporting procedures Issue and defect management procedures Risk management procedures Process measurement systems Lessons learned repository Initiation Planning Execution Close Monitor Control Adapted from PMBOK 5th Edition

4.4 Monitor and Control Project Work There are very limited tools and techniques to assist in Monitor and Control The primary area of assistance comes from Project Manager and experts who have specific skills and experience in the type of project being undertaken Risk & Issue databases Project Management Information Systems Consultants Project Management Office Project Sponsor Experience Learnings from Past projects Other Project Managers MS Project Project Management Procedures Research Adapted from PMBOK 5th Edition

4.4 Monitor and Control Project Work The major outputs are - Change Requests Updates to Project Schedule Management Plan Updates to Project Cost Management Plan Updates to Quality Management Plan Changes to Scope baseline Changes to Cost baseline Changes to Schedule baseline Re-Forecasts Performance and Status reports Updates to Risk and Issue logs Adapted from PMBOK 5th Edition