Unit Activity Reporting Jeannette Tandez Regional MRC Coordinator – Region V West United States Dept. of Health and Human Services Chicago, IL Moji Obiako Regional MRC Coordinator – Region X Seattle, WA

2012 Seasonal Leadership and Training Summit December 5-7, 2012 The content of this presentation/document does not represent the official views or policies of the Division of the Civilian Volunteer Medical Reserve Corps/Office of the Surgeon General nor of the Department of Health and Human Services. Unless otherwise noted, the content represents solely the advice, views, and opinions of the speaker as presented at the 2012/2013 MRC Seasonal Training and Leadership Summits for the consideration of the participants.   Update page to reflect name of conference, dates of conference, and any disclaimer information.

Objectives Participants will be able to describe logging in to their Unit Profile Participants will become familiar with the activity types and activity focus areas on the activity report Participants will enhance their understanding of the process of reporting unit activities on their MRC Unit Profiles.

Why are Unit Activities Important? Shows value of the MRC at the Federal Level Allows the DCVMRC to showcase the MRC Shows impact of local units Showcases the diversity of units Documentation is necessary for continued funding

Why are Unit Activities Important? Shows the value of the MRC at the Local Level Documents the hard work of local units Translates volunteer hours into financial impact Helps units keep record of activities to inform local leaders residents of the importance of the MRC

Why are Unit Activities Important? Strengthens MRC network Users can view other units’ activities May give unit leaders ideas of new possible volunteer opportunities Public can view a unit’s activities

Guidance on Adding Unit Activities Add once per quarter at a minimum Oct-Dec; Jan-Mar; Apr-June; July-Sept Units are encouraged to update every month: Remember activities and details clearly Not overwhelming to add multiple activities at once Be creative when thinking of activities to add Be succinct, but descriptive Activities can be added prior to/after the event

How to Add/Edit an Activity

Login to the MRC website How to Get There www.medicalreservecorps.gov Login to the MRC website Must have an account with the MRC website

Your role should read as MRC Coordinator or Director How to Get There Your role should read as MRC Coordinator or Director My info tab Click Add/Edit Unit Activity Select Unit Name Unit Tab Select Unit Name Expand Unit Activities Select Add/Edit Activity

How to Add/Edit an Activity Add an Activity: click the “Add Activity” button Edit an Activity: click on the activity description & it will open in a new window Delete an Activity: click on the red circle to the right of the activity Add Delete Edit

Add an Activity Enter start date & end date Be descriptive with the activity Impact: Why important? Capacity Building Promoting Health Increasing Trained Volunteers PH Resilience

Activity Focus: Public Health Activity Type

Activity Focus: Community Preparedness Activity Type

Activity Focus: Emergency Preparedness Activity Type

Activity Focus: Training Activity Type

Activity Focus: Administrative Activity Type

Add an Activity MRC Participants: number of Unit members, including the Coordinator Number of Community Members Served: number reached by the effort Don’t inflate numbers Avoid using population numbers Can be a hard count or an approximation

Add an Activity Estimated Number of Hours: multiply number of volunteers by the number of hours served Unless the Coordinator is volunteering their time, do not include the Coordinator hours

Point of Light Volunteer Calculator Puts an economic value on the time volunteers give to an organization Calculate the economic impact of the activity & insert in the Impact statement

Point of Light Volunteer Calculator http://www.handsonnetwork.org/tools/volunteercalculator Use job titles only when volunteers are working within the scope of their job: Select job titles of your volunteers Insert number of hours per job title The total is calculated automatically

Activity Examples

Improve this Activity Example Date Activity 6/21/2012- Attended 12th Annual Volunteer Symposium 6/22/2012 Activity Focus Participants Administrative/Unit Development 4 Impact 1 Medical & 3 Lay CVC personnel attended. Will share information with various community partners. Will strengthen planning for emergency response and preparedness. Got to network with other MRC and CERT leaders across the state. Activity Type Served Meetings and Conferences 15,000

Improve this Activity Example Date Activity 8/4/2012 Fiesta Mexicana Activity Focus Participants Emergency Response 2 Impact The MRC assisted with First Aid at the Fiesta Mexicana event. Activity Type Served Other 0

Improve this Activity Example Date Activity 10/9/2012 Introduction to Mass Dispensing Training Activity Focus Participants Emergency Response 1 Impact This information will assist the MRC coordinator with VOS training events. Activity Type Served Mass Vaccination/Prophylaxis 0 (SNS and PODs)

Interactive Group Activity

Scenario The town of San Pedro has an estimated population of 12K and every year they hold a County Fair that includes a community walk to raise funds for various charities. 15 MRC volunteers assisted with a community walk staffing the registration table and the first aid station on 11/10/2012. The estimated number of people who registered for the walk was 500.

Add an Activity

Unit Activity Reporting Recap Questions? Objectives Participants will be able to describe logging in to their Unit Profile Participants will become familiar with the activity types and activity focus areas on the activity report Participants will enhance their understanding of the process of reporting unit activities on their MRC Unit Profiles.

DCVMRC Communications Join the DCVMRC’s One-way or Two-way Listserv options. For information, visit our MRC Listservs page at https://medicalreservecorps.gov/pageViewFldr/MRCListservs. Follow DCVMRC on Twitter at https://www.twitter.com/MRC_OSG. Remember to use the hashtag #MRCSummit this week! Like us on Facebook at https://www.facebook.com/medicalreservecorps. Join MRC - TRAIN at https://www.mrc.train.org/DesktopShell.aspx.

Division of the Civilian Volunteer Medical Reserve Corps (DCVMRC) Contact Information Division of the Civilian Volunteer Medical Reserve Corps (DCVMRC) Phone: (240) 453 – 2839 MRCcontact@hhs.gov www.medicalreservecorps.gov Insert this slide