prof. dr Slavisa Moljevic Enhancement of HE research potential contributing to further growth of the WB region Re@WBC prof. dr Slavisa Moljevic Todor Obradovic 1st Quality Assurance Committee meeting at the University of Montenegro, scheduled for 23 – 25 March 2017

WP1. Preparation for the HR research management reform 1.1. Research potential at WBC universities mapped Start date 01.02.2016. End date 29.04.2016. Description of the activity carried out UES filled questionnaire with great number of different qualitative and quantitative data for mapping research human potential and issues and made report on mapping the research human potential and issues at University of East Sarajevo. These activities are organized within regularly university’s self-evaluation report for 2016. All faculties and academies of University participated in the realization of this activity. Specific and measurable indicators of achievement Number of participated faculties: 17 Number of people involved in the integration of data: 4 Number of chapters in the report: 8 Number of replied questions in the questionnaire: 79   Planned results Described activities per different chapters needed for creating strategy for researchers (SWOT analysis) Identified calls for actions

WP1. Preparation for the HR research management reform 1.2. Review of HR strategies at EU partners Start date 21.03.2016. End date 25.03.2016. Description of the activity carried out Active participation of UES representatives at meetings, Getting knowledge about recruitment strategy, Empowerment for employability and the stage and job unit, Functioning of technology transfer office, PhD cycle of study, Innovations in Doctoral Training, Supervisor training, Importance of HR strategy for researchers, and internationalization of the scientific community. Specific and measurable indicators of achievement Number of educated persons: 4 Number of days spent on training: 6   Planned results Education of person that will be able to train academic community at the University of East Sarajevo.

WP1. Preparation for the HR research management reform 1.3. Comparative analysis Start date   End date Description of the activity carried out Report on mapping the research human potential and issues in University of East Sarajevo. First phase implemented a desk research, based on the “Questionnaire for mapping the research human potential and issues in WBC universities”, which has been developed in scope of Re@WBC project. The questionnaire covers a range of topics relevant for HR management in research institutions, all of which are highlighted in the European Charter and Code, or The Human Resources Strategy for Researchers (HRS4R) process. The completed questionnaire is annexed to this report. For the purpose of a desk research, a work group was established at the university. The work group was coordinated by mrs. Jovana Amović. Other members of the work group were: prof. Stevan Trbojević, prof. Dejan Bokonjić, asst. prof. Slaviša Moljević, mr. Nenad Marković, MSc. The desk research involved a review of the different legal documents, reports, procedures and manuals and a data collection, which has been performed with collaboration of the various departments and faculties. Most of the activities were carried on by two sectors, Science, Research and Development Office, and Quality Assurance Office at the University. After extensive analysis of the existing data already available in the field of research, the adapted questionnaire was drafted for faculties, in order to provide us with the information only available to them. This adapted version of questionnaire was delivered to the 15 faculties’ secretaries, who filled them in. All collected data was summed up and entered into the final version of the questionnaire. Internal research also included the analysis of the interinstitutional rules and regulations. External research included the analysis of laws and by‐laws regulating research and higher education in Republic of Srpska and Bosnia and Herzegovina. Specific and measurable indicators of achievement Comparative analysis done Planned results Comparative analysis was preparatory document for applying for Charter and Code.

WP1. Preparation for the HR research management reform 1.4. Action plans for HE management reform Start date 02.05.2016. End date 31.05.2016. Description of the activity carried out There were several meetings with rector and vice-rectors as well as with key administrative employees who can bring changes with potential HR strategy during May 2016. To all of them questionnaire for mapping research human potential and issues as well as report were presented and explained with special emphasis on calls for actions. Specific and measurable indicators of achievement Number of contacted key persons: 7   Planned results Commitment to the realization of project activities and to the developing and implementation of Human research strategy.

1.5. HR offices and centers equipped Start date 01.12.2016. End date and now… Description of the activity carried out This activity started few months ago. For the first time in B&H there will be organized Join or common procurement of equipment for 2 universities in accordance with national legislation. For now, the agreement between institutions is constituted and signed. Equipment specifications were reviewed and approved. Specific and measurable indicators of achievement Equipment specification.   Planned results Procured equipment.

WP2. Excellent university for the researchers 2.1. University centers and HR offices reinforced Start date 01.11.2016. End date 30.12.2016. Description of the activity carried out University of East Sarajevo sent necessary information to the project coordinator for writing final report for 2.1. Specific and measurable indicators of achievement Number of chapters: 3   Planned results Written report of the University of East Sarajevo

2.2 Administrative staff competences improved Start date 21.09.2016. End date 23.09.2016. Description of the activity carried out Active participation of representatives of UES in discussions. Getting knowledge about: research strategy of University of Polytechnic Torino, implementation of the UK Concordat to Support the Career Development of Researchers. Specific and measurable indicators of achievement Number of educated persons: 3 Number of days spent on training: 3   Planned results Education of person that will be able to train academic community at the University of East Sarajevo.

WP2. Excellent university for the researchers 2.4 HRS4R strategy created and adopted at partner universities Start date 01.06.2016. End date 03.03.2017. Description of the activity carried out Formed work group developed strategy HRS4R. This strategy was adopted by Senate of the University and sent to European Commission for final decision about acceptance. Specific and measurable indicators of achievement Number of documents developed: 5   Planned results Submitted HRS4R to European Commission.

2.5. Training trainers Start date 14.12.2016. End date 17.12.2016. Description of the activity carried out Participation, active discussion, work in small groups (Coventry meeting). Specific and measurable indicators of achievement Number of persons educated: 1 Number of days spent on education: 4   Planned results Educated person needed for trainings at home institution.

2.6. Promotion procedures improved Start date 01.06.2017. End date 30.06.2017. Description of the activity carried out For this purpose, questionnaire on academic promotion was filled and sent to project coordinator. The following topics have been addressed: list academic and/ or scientific titles awarded/promoted, basement of academic promotion, Specific and measurable indicators of achievement Number of pages for the created questionnaire: 4 Number of people engaged: 4   Planned results Created questionnaire.

2.7. Plagiarism monitoring tools implemented Start date 01.12.2016. End date This activity hasn’t realized yet. Description of the activity carried out This activity will be done together for B&H universities. Specific and measurable indicators of achievement Specifications of different actions which procured software can do.   Planned results Procurement of appropriate software for plagiarism.

2.8. Ethical committee procedures improved Start date 15.12.2016. End date 17.02.2017. Description of the activity carried out A report about functionality of ethics committee is made. Following chapters were done: abstract, introduction, national legal framework in the partner country, bodies responsible for ethics, institution’s legal framework and remarks/ suggestions for improvement. Specific and measurable indicators of achievement Number of chapters addressed: 5 Number of pages: 3 Number of persons involved: 4   Planned results Improved ethical committee procedures.

2.9. Cooperation with scientific diaspora established Start date 15.12.2016. End date 27.01.2017. Description of the activity carried out All faculties and academies were contacted related to functioning of alumni networks. All information about existence of these networks were sent to the project coordinator for the wider dissemination. Specific and measurable indicators of achievement Number of pages done: 1 Number of people involved: 6   Planned results Improved contacts with wider auditorium of researchers.

WP3. Excellent researchers for the community 3.1. Researchers trained on C&C and HRS4R Start date seminar End date   Description of the activity carried out Working group held 2 seminars and educated 102 researchers from different levels. Special emphasis in education was on significance and role of European charter and code for researchers, developed strategy of human resources for researchers, presentation of internal analysis results, methodology of scientific research work, entrepreneurial skills, connection with industry organization Specific and measurable indicators of achievement Number of educated persons at home institution: 102 Different sectors addressed: 5 Planned results Educated persons at home institution.

3.2. Webpages offer opportunity links Start date 14.10.2016. End date until now… Description of the activity carried out All researchers are registered in the university information system. Also all researchers are registered in the students’ survey system. And, all researchers will be registered in the eNIR system, recently developed. For now, there is activity related to enter all research results in this system. Other visibilities will be done during getting HR research in excellence code (job vacancies, placement of all researchers on the university web page). Specific and measurable indicators of achievement Number of researchers registered in the electronic system: 882   Planned results Email databases of researchers, registered researchers in informational system.

WP4. Quality at Re@WBC 4.1. Quality Assurance Committee (QAC) established Start date   End date Description of the activity carried out Our project team member prof. dr Dejan Bokonjic appointed in this team. QAC will meet regularly to prepare project quality standards, procedures and reports, to discuss and evaluate the progress of the project realization, to monitor the activities of all partners, and manage whatever problems there may arise in the course of the project. It is planned that QAC meets once a year though it is possible to have more frequents meetings if necessary. Specific and measurable indicators of achievement Next meeting will be organized in Podgorica from 23/25 March 2017

4.2. Project quality procedures developed Start date 15.10.2015 End date End of 2017 Description of the activity carried out Quality manual developed on the level of the project. UES is following recommendation can be found in the manual. Specific and measurable indicators of achievement Word templates and ppt templates developed. Feedback and attendance list created Logo established Checklist for review of deliverables introduced Self assessment report developed   Planned results UES is using all developed documents regular during implementation of different activities

WP5. Dissemination and exploitation at Re@WBC 5.1. Project web-site created and regularly updated Start date   End date Description of the activity carried out Project web site is developed on the level of the project by project coordinator. UES made a link on its web site with central project web site. Also UES was regularly sending all deliverables, news and performed activities for the web site to project coordinator Specific and measurable indicators of achievement Web site developed and regularly updated Planned results

5.2. Promotional material distributed Start date   End date Description of the activity carried out Not still done. Procedure for developing of promo material is started. Specific and measurable indicators of achievement

5.3. Project results disseminated Start date   End date Description of the activity carried out Dissemination plan is developed Several seminars organized for dissemination of project activities. Specific and measurable indicators of achievement All activities should be disseminated on the Faculty and University level.

5.4. The label "HR Excellence in Research" obtained by a number of WB partner universities Start date 01.06.2016. End date until now… Description of the activity carried out All necessary documents were submitted recently. UES for reply as positive with minor changes. We clearly defined responsible persons for each activity and also we made robust monitoring plan. Specific and measurable indicators of achievement Obtained or not obtained?   Planned results Obtained code.

5.5. Establishment of awards for young researchers Start date   End date Description of the activity carried out This activity will be carried out during the University day 24 May 2017. Specific and measurable indicators of achievement Number of awards for young researchers: ?

WP6. Management at Re@WBC 6.1. Kick-off and coordinating meetings realised Start date 09.12.2015. End date 12.12.2015. Description of the activity carried out Presentation of the University of East Sarajevo. Active participation in discussions. Specific and measurable indicators of achievement Number of persons participated at the meeting: 2 Number of days spent at the meeting: 4   Planned results Presented University of East Sarajevo.

6.1. 1st Steering Committee Meeting Start date 30.11.2016. End date 02.12.2016. Description of the activity carried out Presentation of situation with realization of activities at University of East Sarajevo. Specific and measurable indicators of achievement Number of persons participated at the meeting: 1 Number of days spent at the meeting: 3   Planned results Revision of all realized activities until 30.11.2016.

6.2. Procedures for project management Start date   End date Description of the activity carried out Project management guide developed. We are using this guide as support tool for financial management of our project Specific and measurable indicators of achievement Active usage of guide for management of the project

6.3. PA signed Start date 15.10.2015. End date 15.06.2016. Description of the activity carried out Partnership agreement is signed. Specific and measurable indicators of achievement   Planned results

Thanks for attention!!!!!!