SJP Check-in & Time2Track Supervisor Training Part One The Department of Community Engagement at Adler University

First month expectations for sites include Orientation Site will notify and facilitate interns of any required HR related screening such as background checks and/or fingerprinting. Sites are expected to cover costs of any HR-related screening. Designated Site Supervisors must provide an orientation to interns that informs interns of the following: History and Mission of the organization Current deliverables The population being served How the organization’s efforts relate to Social Justice Skills that interns will learn Intern expectations (professional decorum, dress code, and communications)

Student acclimation to sites Site Supervisors are expected to introduce interns to staff to help them settle into their placements. Sites are expected to determine a clean working area for interns to complete projects and tasks. It is understood that sites may have limited space in which case arrangements should be made to share working areas when appropriate. If interns are to communicate within the organization’s email system, communication guidelines should be explicitly explained to interns at the time of orientation and provided to interns in written detail. Interns are expected to share their available time to commit to a minimum of 8 to 10 hours per week with their Site Supervisor to develop a monthly schedule. Students complete these hours either in two half days within a week (via large blocks of time) or one full day (8 to 10 hours). It is recommended that the first week of each month for interns and Site Supervisors set up a monthly schedule to follow for the purposes of staying on track with projects and student hours.

Check-ins Please be sure to review the Community Engagement website, which includes the SJP Orientation slides as well as other important information regarding the SJP Are there any questions or concerns thus far as you are beginning to orient students and as they acclimate to your sites? http://communityengagementadler.info/index.php/sjp-site-mentor- role-and-responsibilities-3/

Brief Overview of Time2Track (T2T) Time2Track is used by site supervisors to: Approve intern hours worked Complete mid term evaluations Complete final evaluations

Brief Overview of Time2Track (T2T) Assets Current drawbacks Issues with the previous system Intuitive design Easy-sign off on student hours Accept/Reject Hours approved as you go Email sent when hours submitted Vendor support/help videos For supervisors and students Clinical design Customizability

Signing-up Checking spam Clicking the link Email contact

Signing-up

Signing-up

Linking with students Student will not show until they submit hours for approvals for the first time

Approving Hours - Main Screen

Approving Hours - Detail

Approving Hours Reject: You can send the hours back to the student by rejecting them and adding notes. The student can make the adjustments and resubmit

Approving Hours ACCEPT: If you accept, a banner will appear on the top. It will also say approved on the bottom.

SJP Timeline Placement selection throughout September Students begin to contact sites in September Initial Meetings throughout September Students expected to begin Late September/Early October Students should be on site through the end of Spring Term 2017 Annual Community Engagement Symposium May 30th, 2017

Next Time 2 Track Training… The next Time 2 Track Training will focus on completing student evaluations Scheduled for November