The Foundational tasks in the GEO 2016 Work Programme Concept and lessons learned Giovanni Rum, GEO Secretariat GEO Work Programme Symposium Geneva, 2-4 May 2016

A coordinated set of foundational Tasks Foundational tasks have been defined to implement GEO Core Functions and play a central role in ensuring the basic GEO “platform” is in place by Directly addressing the development of key GEO elements, like GEOSS, User needs, Knowledge base, Communication and outreach, are properly developed in a coherent manner and Properly interfacing and supporting the other GEO activities (Flagships, Initiatives, and Community Activities). They use 100 % of the GEO Trust fund available resources (cash contributions as well as the time of the seconded experts), excluding those earmarked for specific initiatives or Flagships. They also use additional contributions in kind from Members and Participating Organizations, where they are necessary to deliver the planned outcome

Work Programme overall organization This schematic picture establishes functional and temporal links among the different activities and the working interfaces among the different teams so that they properly interact to achieve the identified targets.

GEO Workflow GEO Initiatives and Flagships Community Activities User Products and Services GEO Initiatives and Flagships Policy Mandate User Requirements Community Activities GEOSS Development SBA’s Process User needs Observation requirements Knowledge Enabling Data Sharing RF Protection Capacity Building CB Coordination Coordination Data & info generation Global Systems Operations EO Resources Space, non-space Data Information Knowledge Resources connection Knowledge base GCI – Common Infrastructure DM Principles GCI Operations User Access Communications Networks GEONETCast

Foundational Tasks – current List GD GEOSS Development and GCI Operations GD-01 Advancing GEOSS Data Sharing principles GD-02 GCI Operations (including access to Knowledge) GD-03 Global Observing and Information Systems (new) (includes systems like WIGOS. GCOS; …. And reference datasets) GD-04 GEONETCast Development and Operations GD-05 GEOSS satellite Earth Observation Resources (includes advocacy for continuity) GD-06 GEOSS in situ Earth Observation Resources (includes inclusion of citizens’ observatories) (includes advocacy for continuity) GD-07 GCI Development (includes development of Data Management guidelines) GD-08 SBAs processes: Systematic determination of user needs / observational gaps GD-09 Knowledge Base development GD-10 Radio-frequency protection GD-11 Utilization of Communication Networks CD Community Development CD-01 Capacity Building coordination CD-02 Reinforcing engagement at national and regional level CD-03 Assess the benefits from EOs and of their socio-economic value SO Secretariat Operations SO-01 Management and Support SO-02 Communication and Engagement SO-03 Monitoring and Evaluation SO-04 Resources Mobilization

Foundational Tasks Resource Summary External contributions From the 2016 Budget approved at GEO-XII Plenary GEO Secretariat External contributions Hours 41689 58800 Cash (kCHF) 1400 2000

Impacts on Secretariat Organization Foundational Tasks Coordination Overall coordination Execution and or support to the execution (case by case, see details in the Work Programme) Budget management, including matching activities and results with available resources Interfacing with the Community Activities, GEO Initiatives and Flagship in the SBA of competence. Planning documents (Activities description, Implementation Plans) Progress reports M&E specific inputs to support Monitoring Day by day interaction

Impacts on Secretariat Organization Foundational Tasks Coordination Overall coordination Execution and or support to the execution (case by case, see details in the Work Programme) Budget management, including matching activities and results with available resources Interfacing with the Community Activities, GEO Initiatives and Flagship in the SBA of competence. Planning documents (Activities description, Implementation Plans) Progress reports M&E specific inputs to support Monitoring Day by day interaction

Work Programme Management arrangements Principles from GEOSEC perspective Shared information Clear duties and responsibilities for each GEOSEC staff Master Bar Chart, showing: Key milestones for each FT (and each GI) Functional and temporal interactions among different activities Constant interaction of GEOSEC experts with “external” teams

Staffing Plan 2016 December 2015 STAFF POSITIONS TECH & SCIENT EXPERTS SPECIAL DIRECTOR S ADMIN MGMT EXT REL MGMT COMMS WP COORD USER NEEDS GEOSS COORD GCI SUPPORT DS SUPPORT M&E COORD S ADMIN SUPP IT OFFICER ADMIN SUPP CB COORD RES MOBIL CLIM COORD BIO 6 ECO DISASTERS EN & MINERAL HEALTH INFR & TRANSP URBAN DEV WATER FOOD SECUR GEOGLAM AFRIGEOSS AMERIGEOSS SDGs December 2015 FOUNDATIONAL TASKS GEOSS DEVELOPMENT -- GD 1 DATA SHARING 2 GCI OPERATIONS 3 GLOBAL OBS SYSTEMS 4 GEONETCAST 5 EO RESOURCES SATELLITES 6 EO RESOURCES NON-SPACE 7 GCI DEVELOPMENT 8 SBAs USER NEEDS 9 KNOWLEDGE BASE DEVELOP 10 RF PROTECTION 11 COMMS NETWORKS COMMUNITY - CD CB COORDINATION REINFORCE ENGAGEMENT EO BENEFITS SECRETARIAT OPERATIONS MGMT & SUPPORT COMMS & ENGAGEMENT MONITORING 6 EVALUATION RESOURCES MOBILIZATION SPECIAL INITIATIVES GEOGLAM AFRIGEOSS AMERIGEOSS SDGs

Staffing Plan 2016 June 2016 STAFF POSITIONS TECH & SCIENT EXPERTS SPECIAL DIRECTOR S ADMIN MGMT EXT REL MGMT COMMS WP COORD USER NEEDS GEOSS COORD GCI SUPPORT DS SUPPORT M&E COORD S ADMIN SUPP IT OFFICER ADMIN SUPP CB COORD RES MOBIL CLIM COORD BIO 6 ECO DISASTERS EN & MINERAL HEALTH INFR & TRANSP URBAN DEV WATER FOOD SECUR GEOGLAM AFRIGEOSS AMERIGEOSS SDGs June 2016 FOUNDATIONAL TASKS GEOSS DEVELOPMENT -- GD 1 DATA SHARING 2 GCI OPERATIONS 3 GLOBAL OBS SYSTEMS 4 GEONETCAST 5 EO RESOURCES SATELLITES 6 EO RESOURCES NON-SPACE 7 GCI DEVELOPMENT 8 SBAs USER NEEDS 9 KNOWLEDGE BASE DEVELOP 10 RF PROTECTION 11 COMMS NETWORKS COMMUNITY - CD CB COORDINATION REINFORCE ENGAGEMENT EO BENEFITS SECRETARIAT OPERATIONS MGMT & SUPPORT COMMS & ENGAGEMENT MONITORING 6 EVALUATION RESOURCES MOBILIZATION SPECIAL INITIATIVES GEOGLAM AFRIGEOSS AMERIGEOSS SDGs

Staffing Plan 2016 December 2016 STAFF POSITIONS TECH & SCIENT EXPERTS SPECIAL DIRECTOR S ADMIN MGMT EXT REL MGMT COMMS WP COORD USER NEEDS GEOSS COORD GCI SUPPORT DS SUPPORT M&E COORD S ADMIN SUPP IT OFFICER ADMIN SUPP CB COORD RES MOBIL CLIM COORD BIO 6 ECO DISASTERS EN & MINERAL HEALTH INFR & TRANSP URBAN DEV WATER FOOD SECUR GEOGLAM AFRIGEOSS AMERIGEOSS SDGs December 2016 FOUNDATIONAL TASKS GEOSS DEVELOPMENT -- GD 1 DATA SHARING 2 GCI OPERATIONS 3 GLOBAL OBS SYSTEMS 4 GEONETCAST 5 EO RESOURCES SATELLITES 6 EO RESOURCES NON-SPACE 7 GCI DEVELOPMENT 8 SBAs USER NEEDS 9 KNOWLEDGE BASE DEVELOP 10 RF PROTECTION 11 COMMS NETWORKS COMMUNITY - CD CB COORDINATION REINFORCE ENGAGEMENT EO BENEFITS SECRETARIAT OPERATIONS MGMT & SUPPORT COMMS & ENGAGEMENT MONITORING 6 EVALUATION RESOURCES MOBILIZATION SPECIAL INITIATIVES GEOGLAM AFRIGEOSS AMERIGEOSS SDGs

Foundational Tasks – Progress since GEO-XII Formation of the task teams almost complete “kick-off” teleconferences were run with the objective of: Validate/update task activities description for 2016 Confirm the “deliverables” for 2016 Confirm the level of the estimated resources and their availability (still to be completed) Define a high level schedule of activities and milestones Identify the needs for interaction with other task teams (not only FTs but also Community Activities and Candidate Initiatives) Collection of additional inputs and contributions.

Thank you! Giovanni Rum: grum@geosec.org

GEOSS Development and GCI Operations

Community Development

Secretariat Operations