Boulder Junction Town Road Improvement Project Public Information Meeting April 12 & 13 2017 Meeting Deliverable: Provide you, the electorate, with the the right amount of information to make an informed decision regarding the future of this community. DRAFT ONLY

Public Information Meeting Agenda Project Summary Review Project Details 2015 Town Road Survey Project Timeline Major Milestones Costs vs. Investment Levels The Seven Project Scenarios Information Feedback Session Information Breakout Session & Adjournment DRAFT ONLY

Town Road Improvement Project Summary GOAL: Develop a long-term road improvement plan to maintain, reconstruct where necessary, and guide the construction of new roads for the Town of Boulder Junction that is acceptable to the electorate. BACKGROUND: 64 miles (71%) of the town’s 93 total miles of roads have had little or no major reconstruction in recent history and are in need of repair. Without a plan to properly reconstruct and maintain the town’s roads, deterioration will continue and the costs of reconstruction will continue to rise. DRAFT ONLY

Town Road Improvement Project Summary PROJECT STEPS: STEP 1. Determine the investment level and type STEP 2. Obtain approval by the Town Board and the electors to invest in the improvement of our roads STEP 3. Develop road-by-road reconstruction plan to maximize the approved investment level DRAFT ONLY

Town Road Improvement Project Summary GUIDING PRINCIPLES: Grants and cost sharing by other entities will be pursued to offset any approved investment level. All bid documents will include the appropriate levels of engineering specifications to promote competition and cost effectiveness. Proper drainage determines the longevity of any road surface making it a key driver in selecting the appropriate surface material for any given road. Any road reconstruction plan needs to include an appropriate level of additional funding for long-term maintenance. DRAFT ONLY

Town Road Improvement Project Details 2015 Town Road Survey The How The Output Priority Ranking Category Pavement Types Priority Groups DRAFT ONLY

Town Road Improvement Project Details 2015 Town Road Survey: The How The Prioritization Criteria Traffic Occupancy Condition DRAFT ONLY

Town Road Improvement Project Details 2015 Town Road Survey: The Output Priority Ranking DRAFT ONLY

Town Road Improvement Project Details 2015 Town Road Survey: The Output Category Pavement Types DRAFT ONLY

Town Road Improvement Project Details 2015 Town Road Survey: The Output Priority Groups DRAFT ONLY

Town Road Improvement Project Milestones APRIL Conduct two public information meetings: April 12, 2017 6:30 PM to 8:30 PM April 13, 2017 10:00 AM to 11:30 AM Conduct the Meeting Of Electors on 18 April 2017 One segment will be on the Road Improvement Project   JUNE & JULY Conduct additional public information meetings to get input from the summer residents. Address lake associations, civic and community organizations to gain input from these key support organizations. DRAFT ONLY

Town Road Improvement Project Milestones JULY Project Committee assesses all the potential scenarios and selects one for recommendation to the Town Board   JULY & AUGUST The Town Board reviews the recommendation and decides on what action is to be taken SEPTEMBER Conduct a Special Meeting Of Electors for vote on the recommendation approved by the board September meeting will be critical to make 2018 budget preparation and 1 November grant application deadline DRAFT ONLY

Town Road Improvement Project Scenarios First, a word about Cost Estimates…. The Road Survey (completed in 2015) and Cost Matrix (updated in 2017) have been combined to create the estimated costs associated with upgrading 64 of the 93 total miles of Boulder Junction’s town roads. These costs were sorted and analyzed by the project committee to create seven potential town road improvement project scenarios. DRAFT ONLY

Town Road Improvement Project Scenarios And, a word about Final costs…. Final project investment costs and tax implications, engineering specifications, road prioritization, and subsequent bid packages will be completed if and when the project is approved, first by the town board and then by the electorate. DRAFT ONLY

Town Road Improvement Project Scenarios Scenario I – Select Roads Upgraded to Asphalt All (64 Miles) Of Roads – 2018 & 2019 Includes Road Maintenance Budget Increase - 2028 DRAFT ONLY

Town Road Improvement Project Scenarios Scenario II – Chip Seal or Stone Mastic Overlay All (64 Miles) Of Roads – 2018 & 2019 Includes Road Maintenance Budget Increase - 2028 DRAFT ONLY

Town Road Improvement Project Scenarios Scenario III – Select Roads Upgraded to Asphalt Top Ten (20 Miles) Of Roads – 2018 Includes Road Maintenance Budget Increase - 2028 DRAFT ONLY

Town Road Improvement Project Scenarios Scenario IV – Chip Seal or Stone Mastic Overlay Top Ten (20 Miles) Of Roads – 2018 Includes Road Maintenance Budget Increase - 2028 DRAFT ONLY

Town Road Improvement Project Scenarios Scenario V – Staggered Investment $3.0M in 2018 (20 miles), $2.0M in 2023 (second 20 miles), $2.0M in 2018 (the last 20 miles) Includes Road Maintenance Budget Increase - 2028 DRAFT ONLY

Town Road Improvement Project Scenarios Scenario VI - $300K Annual Budget Increase Does Not Include Maintenance Budget Increase DRAFT ONLY

Town Road Improvement Project Scenarios Scenario VII - $200K “Emergency” Budget Increase Does Not Include Maintenance Budget Increase DRAFT ONLY

Town Road Improvement Project Scenarios Recap DRAFT ONLY

Town Road Improvement Project Feedback Information Feedback Session Ask a question, make a comment or state a concern 60 seconds per opportunity One per opportunity Will repeat until everyone has a chance to speak DRAFT ONLY

Town Road Improvement Project Breakouts Information Breakout Session & Adjournment What do you like about this scenario? What concerns do you have about this scenario? How can we make it better? DRAFT ONLY