Roles and Responsibilities Session 1 Roles and Responsibilities Club Secretary District 3310 Assembly 2010/11

Learning Objectives Identify the role of the Secretary Identify ways to work with your club as Secretary District 3310 Assembly 2010/11

Club Secretary Responsibilities Maintain membership records Record attendance and send reports to the District Governor Send out notices of meetings Record and maintain minutes Make required reports to RI Collect membership dues and submit subscriptions District 3310 Assembly 2010/11

Club Secretary Responsibilities Update and review membership data Pay club dues Update club data Report new club officer information View the club’s Rotary Foundation contribution reports District 3310 Assembly 2010/11

Reporting Duties Semi-annual report Monthly attendance reports Membership data form Visiting Rotarians attendance reports Rotarian relocation forms Changes to Club data Official Directory data form District 3310 Assembly 2010/11

Role and Responsibilities Club Administration Committee District 3310 Assembly 2010/11

Identify the role of the club administration committee Learning Objectives Identify the role of the club administration committee Select appropriate committee members District 3310 Assembly 2010/11

Role and Responsibilities Conduct activities associated with the effective operation of the club Organise weekly and special programs Track club attendance Promote fellowship among club members Produce club bulletin District 3310 Assembly 2010/11

Promoting Attendance Make weekly programs relevant and interesting Make club meetings enjoyable Stress the importance of regular attendance Ensure all members are actively involved Encourage members to do make-up meetings District 3310 Assembly 2010/11

Selecting Committee Members Attention to detail Knowledge of Rotary policies Organizational skills Communication and writing skills Design or publishing skills Computer skills District 3310 Assembly 2010/11