Towards a Skilled & Capable Public Service through Preferred Strategic Partnerships

Presentation Outline Objectives Background Key Skills Priority Areas Provincial Programmes for 2017/2018 Key Development Imperatives Submission of Proposals Cutting Edge Skills for Quality Public Services

Objectives To present the identified skills development programmes for the province in line with the SSP outcomes To present the PSETA Discretionary grant budget for 2017/2018 for the Free State Province To guide stakeholders with the completion of the Grant application form/Proposal To respond to any questions around the DG Application Process Cutting Edge Skills for Quality Public Services

BRIEF BACKGROUND The PSETA SSP identified skills gaps in the following areas: Professional and Technical Skills Middle and Senior Management Skills Financial, Procurement and Contract Management Skills Human Resources Management/Development Employability of Graduates Alternative Training Methods (E-learning) For the 17/18 DG PSETA will only address Middle & Senior Management Skills Gap in the Gauteng Province. Cutting Edge Skills for Quality Public Services

BRIEF BACKGROUND Professional and Technical Skills There is a need for more personnel to take up positions in technical and professional occupations, including artisan posts especially technical skills needed to support infrastructure development and maintenance. There is a need to also improve the skills of already employed artisans (changing technology) PSETA is partnering with appropriate organisations to help address these shortages, especially where such partnerships help address the managerial competencies of professionals in management positions (for example build environment specialists managing large infrastructure projects) Cutting Edge Skills for Quality Public Services

BRIEF BACKGROUND Middle and Senior Management Skills There are competency gaps in middle and senior management in the Public Service (MMS and SMS) specifically in manager’s ability to develop operational plans, systems and monitoring tools to effect strategic priorities set at the senior administrative and executive level. These competency gaps have knock-on effects for basic administrative systems (e.g. accurate record keeping and archival skills etc.) Financial, Procurement and Contract Management There are competency gaps and skills shortages in public financial management in general and a need to improve the competencies of staff in strategic procurement and contract management in particular.

BRIEF BACKGROUND Human Resources Management/Development There are competency gaps in HRM (resource planning, recruitment and so forth) and HRD (in supporting strategic skills development and retention of experienced and skilled staff) The call for the public service to act as a training spaces requires improved competencies in HR and in management in general to support work integrated learning, internships and mentoring.

BRIEF BACKGROUND Employability of Graduates PSETA to implement recommendations in the White Paper for Post School education and Training by strengthening the relationship between universities and employers in the sector. PSETA must pay particular focus in encouraging employers in the sector to expand workplace training opportunities especially in areas where qualifications or professional registration depends on practical workplace experience must be a particular area of focus

Key Skills Priority Actions identified in the SSP Priority 1: Establishing strategic partnerships with key departments Priority 2: Improving the capacity of state training and learning institutions in the sector Priority 3: Focus on workplace based learning to lead the making of the workplace a training space Priority 4: Delivery of training through alternative, cost effective and efficient mechanisms Cutting Edge Skills for Quality Public Services

PSETA 2017/2018 Discretionary Grant Allocation Gauteng Province Programme Amount Per learner Description National Certificate: Public Administration: Leadership Level 5 (50060) (50 workers) : 183 credits R33 855 R1 692 750 Monitoring & Evaluation Skills Programme (46 workers) (20 credits) R4 000 R184 000 Public Service Project Management Skills Programme (50 workers) R5 200 R260 000 TOTAL GRANT R2 136 750 HRD Occupations So, the aims of this session are [follow slide]. Explaining what a RP is and why we have developed one. We will explore the importance of good file titling to good records management. We’ll see that a good system for titling files for can make all the difference – especially when you are trying to find a file. We look, in general terms, at the various functions government departments perform. We’ll see that some functions are common to most, if not all, and that many functions are limited to certain departments. Introduce the PARBICA model File Plan We then look closely at the Tuvalu Government Filing Manual We’ll do some activities to help you understand how the File Plan works and hear from a ministry that has used it. Finally, we’ll talk about how you could use what we cover this afternoon – ideas for developing the manual or your other existing tools. During this process, your role is to learn how the guideline is relevant to your circumstances and think about how the resulting Tuvalu Government Filing Manual will be used in your office.

Elective Unit Standards in the Learnership National Certificate: Public Administration: Leadership Level 5 (50060) (50 workers) : 183 credits Plan strategically to improve business performance  Analyse leadership and related theories in a work context  Analyse the role that emotional intelligence plays in leadership  Apply visionary leadership to develop strategy  Harness diversity and build on strengths of a diverse working environment  Identify and interpret Best Practice guidelines, and plan for and implement Best Practice within the team, department or division  Apply accounting principles and procedures in the preparation of reports and decision making  Promote a productivity improvement strategy  HRD Occupations So, the aims of this session are [follow slide]. Explaining what a RP is and why we have developed one. We will explore the importance of good file titling to good records management. We’ll see that a good system for titling files for can make all the difference – especially when you are trying to find a file. We look, in general terms, at the various functions government departments perform. We’ll see that some functions are common to most, if not all, and that many functions are limited to certain departments. Introduce the PARBICA model File Plan We then look closely at the Tuvalu Government Filing Manual We’ll do some activities to help you understand how the File Plan works and hear from a ministry that has used it. Finally, we’ll talk about how you could use what we cover this afternoon – ideas for developing the manual or your other existing tools. During this process, your role is to learn how the guideline is relevant to your circumstances and think about how the resulting Tuvalu Government Filing Manual will be used in your office.

Gauteng Budget Breakdown Cont… Programme US Description Public Service Project Management (26 credits) Linked to Middle Management skills gaps Target Director, DD & AD 243824 - NQF 5 8 credits Develop an integrated Project Management plan for a simple to moderately complex project 242914 - NQF 6 12 credits Apply the principles and theories of public sector project management  252020 - NQF 5 6 credits Create and manage an environment that promotes innovation Monitoring & Evaluation (20 credits) Linked to Middle Management Skills gaps Target: 337059 - NQF 6 15 credits Apply monitoring and evaluation approaches and tools to assess an organisation's or programme's performance in a specific context 337063 - NQF 5 5 credits Demonstrate knowledge and insight into the principles of monitoring and evaluation in assessing organisation and/or programme performance in a specific context HRD Occupations So, the aims of this session are [follow slide]. Explaining what a RP is and why we have developed one. We will explore the importance of good file titling to good records management. We’ll see that a good system for titling files for can make all the difference – especially when you are trying to find a file. We look, in general terms, at the various functions government departments perform. We’ll see that some functions are common to most, if not all, and that many functions are limited to certain departments. Introduce the PARBICA model File Plan We then look closely at the Tuvalu Government Filing Manual We’ll do some activities to help you understand how the File Plan works and hear from a ministry that has used it. Finally, we’ll talk about how you could use what we cover this afternoon – ideas for developing the manual or your other existing tools. During this process, your role is to learn how the guideline is relevant to your circumstances and think about how the resulting Tuvalu Government Filing Manual will be used in your office.

Identified Strategic Partners for Proposal Submission PROGRAMME The Justice Academy GCRA National Certificate: Public Administration: Leadership Level 5 (50060) (50 workers) National School of Government Public Service Project Management (50) Monitoring & Evaluation (46) The Office of the Premier is the Key Strategic Partner responsible for coordination of the projects HRD Occupations In line with Priority 2: Improving the capacity of state training and learning institutions in the sector, PSETA only requires provincial academies, TVET Colleges and NSG to deliver this training. They are not allowed to outsource this to any private provider as that would defeat the objectives of this priority 2.

Roles of Preferred Strategic Partners PROGRAMME NSG & JUSTICE ACADEMY PREMIER’S OFFICE PROVINCIAL DEPARTMENTS Skills Programmes National School of Government Submit a grant application with a detailed project plan Must be accredited for all the unit standards in the skills programme Enter into an MoA with PSETA Provide Training Venue and catering, Conduct training, assessments & moderation Enter into MoU’s with PSETA Coordinate the nomination of “learners” from all departments in the province Decide on the number of learners per department Establish and lead the project steering committee that will meet quarterly until the successful   Release workers to attend training, Learner travel costs to training venue Learnership The Justice Academy Must be accredited for all the unit standards in the learnership Provide Training Venue and catering (only for the registration day), Conduct training, assessments & moderation

Key Development Imperatives The PSETA funding framework is guided by, and measured against the seven NSDS III key development imperatives Stakeholders should, in recruitment and selection of learners adhere to the following equity targets: Black - 85% Women - 54% PWD - 4% PSETA funding, especially for the unemployed youth is biased towards the provision of skills for rural development The imperatives for workers are a guide and not cast in stone as the targeted officials who are already employed may not meet these demographics. However, the PSETA encourages that to the extent to which this is possible these imperatives should be taken into consideration when nominations are made. Cutting Edge Skills for Quality Public Services

Application Form and Proposal Template Questions The next part of the presentation talks to the application process, since GCRA will not be applying, the following slides are irrel Cutting Edge Skills for Quality Public Services

Application Form and Proposal Template Discretionary Grant Application Form The next part of the presentation talks to the application process, since GCRA will not be applying, the following slides are irrel Cutting Edge Skills for Quality Public Services

Application Requirements Each project should have a separate signed application form Applicants must submit 1 original and 3 copies of sealed proposals. The due date for submission is 30 June 2017 at 16h00 No late applications will be considered. Applications must clearly be marked as “Discretionary Grants Application” in the visible area in the proposal envelop/pack. Hard copies of grant applications must be delivered to 353 Festival Road, Hatfield 0028 Pretoria by close of business The box is made available at the main entrance of PSETA All applicants must ensure that the submission register is signed by their messenger. PSETA will not take responsibility for missing proposals where the register was not signed. No application will be accepted if it is not deposited in the proposal box by the deadline. Only hand delivery or courier will be accepted. It is the applicant’s obligation to ensure the document is submitted to the correct physical address and physical proof (delivery note of sending the specified document via hand delivery or courier) is retained. Cutting Edge Skills for Quality Public Services