NC Star Check-In Where have we been? Where are we going? July 13, 2016 9:00 am to 9:45 am

Agenda Purpose NC Star Schools Resources Where have we been? Where are we going?

Purpose Web-based, school improvement planning system to… Inform Coach Sustain Track Report Improvement Activities for Focus and Low Performing Schools

Focus and Low Performing Schools Achievement Gap Low Performing School Performance Grade Growth Weddington Hills Wolf Meadow Winecoff Concord Middle Royal Oaks (Boger will use NC Star as well) WM Irvin Winecoff Rocky River List of schools that will be using NC Star as school improvement planning tool

State and District Level resources are available to assist in training and implementation

State Level NC Star Weebly http://ncstar.weebly.com NC Star Website http://www.indistar.org Bookmark these two websites on your computer! Share state level resources

Title I Webpage with supporting resources District Level Title I Webpage with supporting resources Share Title I webpage with resources and documents created

Since schools were trained at different times, let’s review where we have been and where we are going to get on the same page

How to…. Log-in Upload document Enter School Information Enter School Team Information Each school has 5 separate logins (superintendent, district leader, principal/process manager (shared between two people), NCDPI, and guest. Assess 12 Indicators Review how to ….. Username and password with editing rights – Principal/process manager have username and password with editing rights. Principals may choose to let goal team/objective chairs, assistant principals or lead teachers have access to their username and password. Whoever is responsible for a goal/objective, should also be responsible for entering the information in NC Star to build capacity and ownership of the goal/objective.

Logging - In You will log in to NC Star at http://www.indistar.org and select the red login button Add this website to your computer’s bookmark for easy access to the site

Enter User Name and Password Enter user name and password provided If you need technical support, the “contact us” button is available on the log in screen. Tech support responds in a timely manner You can also see a snapshot of how many leadership meetings, tasks completed and objective met for your school’s improvement plan. This page also included supporting videos and resources if schools need additional support

Dashboard After logging in, you are directed to your school’s dashboard page which includes: a document upload section (schools can upload supporting artifacts to this section) Student Success Indicators (gives you access to the assess, create and monitor cycle of your improvement plan)

Document Upload To upload a document, select document upload and upload a new file. Complete each field to successfully upload a file Schools can upload documents that: Support goal/objective level of implementation (professional development plans, master schedules, PBIS matrix, etc.) Supporting artifacts for actions steps (timelines, agendas, professional development plans, etc.) Data collection sheets, etc. (to include formative and summative assessment information) Comprehensive Needs Assessment Title I Schools are required to complete a CNA as part of the Title I 10 school wide components Upload your school’s CNA to the document upload section

Student Success Indicators After selecting “student success indicators”, you will be directed to this page which includes access to assessing, creating and monitoring your improvement plan. This page also includes a snap shop of meetings held, number of tasks completed and objectives met. After assessing the 12 indicators and creating your improvement plan, your goal/objective teams should monitor their plan monthly with their team and report out to improvement team monthly. Anytime goal/objective teams meet to monitor monthly, include meeting notes/action steps, etc. in the monitor section. Make sure your school’s information is up to date in the school information section in the top right corner.

School Information Enter school information on this page including: Principal and Process Manager information Mission statement Improvement Goals

School Team Information Add additional members (teacher leaders, goal team chairs, SIT team members, etc.) Principal and Process Manager share a log in to edit Additional members (SIT members) will have viewing access Suggestion – If you would like teacher leaders/goal/objective team chairs to edit in NC Star, (responsible for monitoring goal, action steps, progress, adding meeting notes, etc.) they will need to use principal/process manager log in Read aloud bullets

School Team Information Select add a team member

School Team Information Enter team members information (they will receive an email with their username and password) Team members will have viewing access which allows team members to view improvement plan on their own or during improvement meetings

Assessing 12 Indicators 12 Indicators need to be completed this summer with improvement team Assessing 12 indicators need to be completed this summer with improvement team The “assess” button also includes last update date and how many indicators have been assessed Select “Assess” to assess 12 indicators

Assessing Indicators There are a total of 96 indicators in NC Star We are required to assess 12 indicators in NC Star To list and assess 12 indicators, follow these steps: Under filter, select “key indicators only” Then, select the indicator to assess under “effective practice” Note, some indicators have multiple practices to assess within them

Assessing Indicators Next, select the indicator to assess

Assessing Indicators As improvement team assess indicators, use the “Guiding Questions for Team Discussions” document to identify what the indicator is, what should it look like, etc. This document also includes examples of narratives to include for full implementation and limited implementation. To assess indicators: Select level of implementation Priority score (is the indicator of high priority for your school? Or low priority?) Opportunity score (is the indicator easy to address? Or does it require policy/budget changes?) Both scores are added together to give you an Index score (schools may want to create a plan for indicators that have the highest index score) Improvement teams will also include a narrative to describe the current level of implementation. (Use the Guiding Questions for Team Discussions to assist with writing the narrative). Improvement teams can also copy and paste links in the box and if you have a document to upload as an artifact, write “see document entitled____ in document upload section” Select save indicator

Assessing Indicators After indicators have been assessed, improvement teams can see them listed including their implementation status

Reports Reports are also available to include more detailed information In the top right corner, you will see a “navigation toolbar” Hover over the toolbar to select “reports”

At a Glance and Detailed Reports The reports section includes detailed report for each improvement cycle For an at a glance report, select list of indicators included in plan

At A Glance This report includes indicators assessed and their index score

Detailed Report The detailed report includes more detailed information: Assessed indicators Level of development Priority and opportunity score Evidence of implementation

Where Are We Going? Next steps in NC Star…. Learn how to Create improvement plans and Monitor progress

Create Plan Needs to be completed by September 9, 2016 Improvement Plan needs to be completed by September 9th Suggested to create 3 plans (one for each goal or you may have 2 goals for one objective) Select “create” to enter create a plan stage

Create a Plan After selecting “Create” this page lists objectives, index score, person responsible, target date and tasks. Objectives are also highlighted: Red - objectives need additional tasks to meet fully implemented or the team is undecided if the objective has been met Green – all tasks have been completed and the objective has been met Blue – new objectives needing a plan and or task created Select object to create and/or revise plan

Create a Plan This page displays Assessment information for each indicator at the top Complete Steps for Create Plan Assign team member in charge Write SMART Goal and include strategy Select end date Edit option is available

Add a Task/Action Step Select Add a task Enter Task information: Create a task/action step Assign Person Responsible Enter end date Is this a recurring tasks? (will the task happen once? Daily? Monthly? Quarterly?) Enter any notes that might be helpful for the person responsible (summary of discussion, helpful information, lingering questions, needs, next steps, etc.) Select Save

Create a Plan After selecting save, action steps are listed at the bottom of the screen

Report to show action steps/tasks… To view reports for your improvement plan, select reports in the navigation toolbar at the top right of your screen.

Reports Select report options under Plan to view plan details

Detailed Report Detailed report shows plan details for each objective

Next Steps 12 indicators assessed Create Plan Monitor….. Ongoing Last stage in improvement cycle is the monitor stag which is also ongoing until an objective is met.

Monitor Similar to SIP mid year check Mid Year check due March 3, 2017 End of Year check due June 16, 2017 Most schools monitor monthly during goal team meetings and report progress to SIT monthly Monitor stage is similar to SIP mid year/end of year check Mid year is due March 3 and end of year check is due June 16 But, you may have more checks completed throughout the year Most schools monitor progress monthly during goal team meetings and report progress to SIT monthly. For these meetings, you will continue to input information in NC Star to document meetings and progress.

Monitor Select monitor to monitor progress of objectives

Monitor Select objective to monitor

Monitor Select task to enter monitoring information

Monitor As teams monitor progress, continue to add notes from meetings and add / update / edit tasks as needed If all tasks have been completed and an objective has fully implemented, change the date to the completed date to show the objective has been met. When an objective has been met, team will select another objective to create a plan for and monitor You may have objectives that have 100% of tasks completed, but still in the limited/progressing implementation stage. Teams will continue to create action steps and monitor progress until fully implemented.

Reports To see reports for the Monitoring Stage, select navigation toolbar in the top right corner and select reports

Select Report Select report you would like to view, a few suggestions are…. Task report Progress report Comprehensive Plan Report

Task Report Lists detailed information for each objective all tasks assigned to objective

Progress Report Progress report gives information about the created plan including the number and status of tasks for each objective, the assigned team member, as well as the target date for completion.

Comprehensive Plan Report Comprehensive Plan Report shows detailed activity of the school team’s work on the improvement plan including assessments, plans, tasks, monitoring, and implementation

Lingering Questions

What do we do if a goal has become fully implemented? Create and monitor 3 goals/objectives at a time If you need another goal/objective to create and monitor, go back to your assessed indicators and choose a “limited” indicator with the highest index and priority score See indicators from reports - select “Detailed Report of Assessed Indictors” in the “Assess” column You may also have objectives that have action steps completed, but are still in the progressing/limited stage. Continue to monitor this objective by creating and completing action steps.

Where do we include student data Where do we include student data? Results from Summative/ Formative Measures?, etc. Title I Schools – Comprehensive Needs Assessment Still required to complete Upload CNA into documents upload section Include data to support your smart goal Create chart in a word document and upload document section Include results from Formative Measures for Mid Year and End Year check (Summative Measures) CNA - spreadsheets should be available in data point soon until then, use available data from assessments (mclass, DE) and data portal (summative assessments), data point should have updated discipline and attendance data use sample CNA document to record data, strengths and weaknesses

Contact Amy Violette Title I Coordinator Cabarrus County Schools Amy.violette@cabarrus.k12.nc.us