HEALTH INSURANCE REVIEW https://www.youtube.com/watch?v=JrypLz3uAck http://etf.wi.gov/publications/17et2107.pdf 2017 UW-Madison Benefits Services

eBenefits Reference Materials eBenefits New Hire Website Readiness Guide Assists in preparing your employee prior to completing their eBenefits enrollment *NEW* Translated in English, Spanish, Hmong, Tibetan and Chinese Quick Start Guide Assisting in preparing your employee prior to completing their eBenefits enrollment Knowledge Base Document provided to UW Madison from UW Service Center Portal Reference Guide Assists in walking your employee through the eBenefits Portal (no matter classification – UVS, FAASLI or GRAD) Includes screenshots taken from a recently hired employee’s eBenefits Portal Knowledge Base Document created by the UW Madison eBenefits Team 2017 UW-Madison Benefits Services

eBenefits Reference Materials eBenefits New Hire Website Knowledge Base Assists in walking your employee through the eBenefits Portal Simplified version of the UW Madison Knowledge Base Document created by the UW Service Center Frequently Asked Questions Commonly asked question in regards to New Hire enrollment(s) Please contact the eBenefits Team at ebenefits@ohr.wisc.edu with additional questions/concerns Additional Resources Commonly used sources of information for New Hires 2017 UW-Madison Benefits Services

eBenefits Confirmation Statements A Confirmation Statement is received within 24-48 hours of submission If the employee submits their benefits at 9 pm, the Confirmation Statement will not arrive until close to the 48 hour mark Confirmation Statements are not received on Saturday/Sunday – any submissions during this timeframe will receive their Confirmation Statement on Monday *Note: If an error occurs during the finalization process (ie. Due to missed DOB, Phone Number, etc) the enrollment will not process to the vendor(s), however; a Confirmation Statement will still be received within the 24-48 timeframe. Employee Option: Please have the employee log in and review their benefit(s) elections MyUW Portal > Benefits Information > Statements *NOTE: Late enrollment(s) will not be accepted. 2017 UW-Madison Benefits Services

UW Payroll & Benefit Resources Find payroll & benefit information online: www.benefits.wisc.edu 2017 UW-Madison Benefits Services

Enrollment Deadlines & Effective Dates Benefits will begin September 1st, 2017 as long as you complete enrollment by September 18th! This applies to the following Benefits: State Group Health Dental Wisconsin Epic Benefits + VSP FSA Life insurances may have different effective dates 2017 UW-Madison Benefits Services

State Group Health Insurance Student Health Insurance Plan (SHIP) International Students and J-1 Scholars are required to purchase the Student Health Insurance Plan or file a qualifying waiver. International Students are responsible to work with SHIP office and International Faculty & Staff Services (IFSS) teams to ensure they satisfy all Visa requirements. More information: http://www.uhs.wisc.edu/ship/ 2017 UW-Madison Benefits Services

Flex Spending Account (FSA) with TASC What is an “FSA” and when can a new hire enroll? An FSA allows employee to set money aside from their paychecks pre-tax that they then may spend on certain eligible health or childcare expenses throughout their plan year. Plan options: Medical/Health FSA Dependent Daycare FSA New Hire enrollment(s) must be done within first 30 days based on date of hire. *Note: Fellows, Scholars, Graduate Interns/Trainees, and Post-Doctoral Fellows/Trainees are not eligible to enroll Flexible Spending Account(s) The Flexible Spending Accounts allow you to set money aside pretax that you were planning to use on medical or childcare related expenses for yourself or your eligible tax dependents. 2017 UW-Madison Benefits Services

2017 UW-Madison Benefits Services Earnings Statements Employees must review their Earnings Statements: Rate of pay & hours worked Insurance premium deductions Premiums are paid one month in advance Example: 9M paid on 09/01/17 pays for September’s coverage New hires will often require catch-up deductions depending on effective dates of coverage *IMPORTANT* Employees should contact Chrystin Schultz– your Payroll & Benefit Coordinator - if something is missing or incorrect 2017 UW-Madison Benefits Services

Not included with Grad Package Grad / Short Term AS benefits do not include: Wisconsin Retirement System (WRS) Income Continuation Insurance (ICI) State Group Life (SGL) State Group Health High Deductible Health Plan or OPT OUT options *NOTE: LPFSA is available to Grads who are enrolled in an HDHP with HSA as a dependent under a spouse or parent. Fellows, Scholars, Graduate Interns/Trainees, and Post-Doctoral Fellows/Trainees are not eligible to enroll in the following programs: Flexible Spending Accounts (FSA) Tax Sheltered Annuity 403(b) Program (TSA) Wisconsin Deferred Compensation (WDC) 2017 UW-Madison Benefits Services

2017 UW-Madison Benefits Services Resources Grad/Short Term Academic Staff benefits site: www.benefits.wisc.edu/grads Fall 2017 Grad NEBS brochure: www.ohr.wisc.edu/benefits/docs/grad-seminar.pdf 2017 Grad NEBS presentation on YouTube https://goo.gl/5NM4PC Benefits for New Grads & Short Term A.S. PowerPoint www.ohr.wisc.edu/benefits/docs/grad-nebs-intro.pdf eBenefits Guides: www.ohr.wisc.edu/ebenefits 2017 UW-Madison Benefits Services