005672 - Design Support for Streets for People Pre-Tender Information 7 November 2016

Background Newcastle City Council are developing the Streets for People project, through the Cycle City Ambition Fund (CCAF) Programme. Streets for People is the name that was given to the ‘Community Cycling Areas’ element of the Phase 2 CCAF programme. The Council has a grant funding provision of £2.62m for the Streets for People initiative. The aim of the Streets for People project is to facilitate and support communities and neighbourhoods to identify and evidence investment opportunities to create more liveable streets to enable walking, cycling and other sustainable travel choices. The approach will focus on the ambition to reduce unnecessary through traffic, design improvements across blocks of streets, develop secondary routes to destinations with in the neighbourhoods and fix the smaller, one off issues. Connecting to and enhancing the impact of interventions made under CCAF1 (Strategic Cycle Routes and Retail Areas) would also be desirable. As part of the CCAF Phase 2, work was undertaken to identify areas that would be suitable for these types of interventions as having a high propensity for cycling trips. Given the wider scope of Streets for People, the exact areas have been refined in consultation with the three reference groups who steer the process locally. l

Background Broadly, we intend to focus on the inner city suburbs to the north, east and west of the city centre so the overall identity is Streets for People with individual strap lines belonging to each neighbourhood as follows: Ouseburn and Heaton; Arthurs Hill and Fenham, and Jesmond. To date, work has been undertaken on Stage 1 in that the Reference Groups for each area have been established and we have completed the needs assessments for each of the Phase 2 areas as part of our commissioning phase. Details and feedback are held on the websites below which you can view by clicking on the maps that are of interest to you: Ouseburn and Heaton: https://heatonouseburn.commonplace.is/ Arthur’s Hill and Fenham: https://arthurshillfenham.commonplace.is/ Jesmond: https://jesmond.commonplace.is/ We now have closed our commissioning phase and moved into the procurement phase. We are intending to procure a multi-disciplinary team comprising of specialists in urban design, highways, landscape, lighting and sustainability to provide design services to enable the delivery of Stage 3 of the Streets for People project in the 3 city areas outlined above. l

Intended Procurement Process Request for Quote

Contract References Please see below information regarding this contract opportunity which will be published under the Council’s six digit contract reference number and the NEPO Electronic Tendering Portal ID. Both references are listed below: Contract Service Details Contract Six digit Council Contract Reference Number Portal Contract ID number (as per NEPO portal) We require design support to progress the Streets for People programme, as part of the Cycle City Ambition 2 bid. Public engagement and data gathering has taken place and design support is now required to utilise this information, work with the local communities and provide proposals and solutions to the issues raised. Design Support for Streets for People 005672 – The Council’s 6 digit Contract Reference DN214169 – NEPO Portal Reference ID l

How to quote for the opportunity All quotation documentation will only be published on the NEPO Electronic Tendering Portal at website - www.nepoportal.org In order to be considered for the opportunity, please register your details free of charge on the above NEPO Electronic Tendering Portal. Once registered you can express an interest in contract opportunity and download the quotation documentation You can register your details on the NEPO Electronic Tendering Portal by entering the ‘Suppliers Area’ and following the registration instructions If you are experiencing a problem please read the reference guides by clicking the icon If you still have no solution to your problem then please contact: NEPO’s - Due North Supplier Support by emailing: support@due-north.com or by Telphone: 01670 597137. l

Please note all timescales are subject to change. W/C 7 November 2016 – Pre-Tender Information will be published on the NEPO Electronic Tendering Portal W/C 14 November 2016 – Contract opportunity will be published on the NEPO Electronic Tendering Portal under the reference numbers contained within this document Deadline for the return of all quotation submissions will be displayed on the NEPO Electronic Tendering Portal Evaluations will take place early December 2016 Award of contract will be late December 2016 Design Team will be in place for January 2017 Please note all timescales are subject to change. l

Procurement Documents for this Request for Quote Opportunity 1 - Request for Quotation 2 - Terms and Conditions of Contract for Services 3 – Appendix 1 – Specification 4 – Appendix 2 – Pricing Schedule 5 – Appendix 3 – Quotation Response Form l

Procurement Documents Quotation Submission Please note quotation document titled “Request for Quotation” contains a checklist for potential Bidders to consider If potential Bidders do not provide within their submission, all of the itemised documents requested, this may cause your submission to be deemed non-compliant and not be considered The Quotation Response Form is required to be completed in response to the requirements stated within the specification The Quotation Response questions are weighted accordingly l

Procurement Documents Terms and Conditions of Contract The Terms and Conditions of contract for services are based on Newcastle City Council’s standard terms and conditions If we require any special terms and conditions they will be inserted within the Contract document l

Questions and Answers l For audit trail purposes all queries relating to the published quotation information must be raised electronically via the NEPO Electronic Tendering Portal, within the Discussion Area. Newcastle City Council will respond through this system so it is visible to all potential Bidders where appropriate Please note that our responses to any queries or clarification requests will be circulate to all Bidders unless the Council deems it to be Provider specific Please leave sufficient time to allow the Council to respond to your questions and raise your final queries no less than four working days before the return date which will be displayed on the NEPO Electronic Tendering Portal Please ensure you allow sufficient time to upload your tender submission to the NEPO Electronic Tendering Portal, as a one-second delay over the deadline results in the system deeming your submission as a late tender submission. This may result in your Tender not being considered l

Procurement Contact The Procurement Officer responsible for this procurement opportunity is Maxine Cliff, who can be contacted by Telephone: 0191 211 4835 or by email: maxine.cliff@newcastle.gov.uk Please remember for audit purposes all questions regarding the quotation opportunity must be raised via the Discussion Area on NEPO Electronic Tendering Portal: www.nepoportal.org and not to individual staff’s email. Please remember to give yourself enough time to upload your quotation submission. l