HDR Supervisor Induction Role of the Supervisor Professor Garry Allison 20 July 2017

The Supervisor’s Role Supervisors are very important in Maintaining links with the professional and/or practice base of the discipline Providing a role model and/or mentor role to students Providing a mentor role to newer supervisors Maintaining quality for Curtin in research training

Student Rights Equity: all students should receive equitable advice and instruction Quality: all students should receive high quality teaching and learning experiences that are delivered professionally Access: all students should have reasonable access to advice and support throughout their program The student is here to obtain a Doctoral Qualification through a meaningful and valued research training experience.

Student Responsibilities – Student Charter Students also have responsibilities and are expected to: Inform themselves of, and comply with, all relevant laws, University Statutes, rules, by-laws, the University’s Guiding Ethical Principles, policies and procedures relating to their rights as a student. Participate constructively in the learning experience. Be aware of course requirements and their individual academic progress. (Student Charter, 2008)

Student Responsibilities (continued) Behave in an appropriate manner within the learning environment, showing respect for both staff and fellow students at all times. Use University facilities and services in an honest and responsible manner. Recognise that cheating, plagiarism and fabrication or falsifications of data are not acceptable. Embrace and recognise diversity. Adhere to the proper use of copyright material. (Student Charter, 2008)

Professional Conduct – institutional / legislation Ensure that confidentiality of student grades is maintained at all times. Ensure that all contact with students is undertaken in a professional and equitable manner and complies with all University protocols, policies and procedures and relevant, appropriate legislation. Meet Occupational Safety and Health, anti-discrimination, equal opportunity and other legislative requirements in accordance with the parameters of the position.

Things you need to know (& understand & enact) Policies/Procedures that all academics are required to be comprehensively cognisant of, include: Conflict of interest; Plagiarism; Grievance resolution; Student appeals; Risk management; Discrimination and harassment prevention; Prevention and management of bullying. Authorship, Peer Review and Publication of Research Findings (Full copies available at http://policies.curtin.edu.au/findapolicy/) Responsible Conduct of Research; Research Management Cultural diversity; Inclusive language; Gifts and benefits;

Sources of information ORD webpages http://research.curtin.edu.au/ Student policies and procedures (for HDR) Student forms (for HDR) Resources for HDR students Applying for Candidacy (includes Guide for students and proposal examples) Resources for HDR Staff Notes and iLectures from previous seminars fIRST – for Improving Research Supervision and Training Rule 10 (Doctoral) and 11 (Masters)

Overview of the Research Degree Process Stage 1: Internal school / area - review Oral presentation (open +2 staff reviewers) Reviewed by 2 Faculty researchers Application for Admission Application for Candidacy Enrolment Proficiency English Language Assessment (PELA) Research Integrity Training Turnitin Ethics Clearance

Overview of the Research Degree Process Stage 2 Research and Writing of Thesis Annual Progress Reports International Sponsored Students Reports

Preparation for Supervision Guidelines for Establishing the Higher Degree by Research Supervisory Relationship Apply for the Register of Supervisors – next slide Seminars and training and the GRS Website Faculty Seminars / Mentoring Programs fIRST – for Improving Research Supervision and Training (first.edu.au) is supported by the Australian Council of Graduate Research Questions to ask: Am I on the register? At what level can I supervise? How much time do I have? In what areas can I supervise?

Register of Supervisors Purpose: to assist in the promotion of good supervisory practice and to assist in identifying those staff of the University eligible to be Supervisors of HDR students. Criteria: Be research active and have published in your area Have taken steps to develop good supervisory skills and maintain a knowledge of Curtin HDR policies, procedures and guidelines Have successfully completed the Research Integrity Module (From 2015) Two levels – Level 1 and Level 2 Level 1 supervisors will have had a successful supervisory experience

Register of Supervisors Register of Supervisors of Higher Degree by Research (Applications - Schedule A (Entry); Schedule B (Renewal) Supervision of HDR Students Policy and Procedures Guidelines for Establishing the Higher Degree by Research Supervisory Relationship Guidelines for Supervisor Load Limits List of Registered Supervisors: Inclusion of your name and the level of supervision is compulsory for supervising HDR students. Future students can search the list by supervisor name, discipline or enrolling area.

Supervisors Responsibilities Provide advice and assistance on student’s research project Meet regularly with students (~every week) Provide constructive feedback on progress Facilitate training in techniques as needed Complete APR for each student Read carefully all written work and provide feedback Be alert to full-time scholarship students overloading with paid work Engage in conversations regarding research integrity

Setting the scene – the first meeting Set expectations early – discuss during first few meetings Supervisor responsibilities Reporting/feedback/leave Ethics: Is approval needed ? Forward planning Plan/Back-up/conference and publication timeline/authorship Thesis Examination Graduation and Employment Getting started: Desk/lab space/computing needs Email, library, research funds Meetings How often/where/who attends Candidacy Timeline/Facilities/Budget/research integrity training on Blackboard/Turnitin checking Student responsibilities Reporting/rules/leave

Possible Issues that supervisors should watch out Special Needs for International Students from Culturally and Linguistically Diverse Backgrounds Possible Issues that supervisors should watch out Distinctive learning styles of students Conflict between supervisor expectations and student intentions New students try to find a place in the midst of Discipline-based cultures and Institution-based cultures Some cultures support hierarchical structures of supervision Some students hate to do teamwork: simply because this is not in their culture Definition of what is independent research Research Ethics…what is it? Lab Safety…not many have heard of this!

Make the most of meetings Regular meetings Documentation of: - Benchmarks and milestones - Student Progress - Delays/Unusual Incidents - Complaint resolution Communication with Thesis Committee members Review Student Status Lack of Progress….raise alarm bells ASAP.

Remember – Life happens Let students know if your meeting schedule will be disrupted due to: Conference; Teaching commitments; Grant writing etc. Holidays; Health issues; LSL If away for more that a few weeks, make sure alternative supervisor nominated Ensure student lets you know about issues and problems affecting progress Encourage them to detail in Annual Report

Don’t forget the paperwork Forms – confirmation and approval - Application for Candidacy - Variation to Candidacy Details - Nomination of Examiners - Leave of Absence - Extension of Time to Submit Thesis - Extension of Time for Amendment and/or Re-submission of Thesis Annual Progress Reports (14 Feb – 31 March) International Sponsored Students Reports (1-31 August)

Scholarships Applications New RTP scholarships Fee offset scholarship Living stipend (formerly APA) NEW RTP legislation “PhD’s are not FREE” Scholarships Applications Aust. Govt. RTP also allows for International Fee Offset and stipend CIPRS and CSIRS (Curtin funded for Internationals) Extensions – 3 years with extension. Not 4 years Setting up a scholarship Contact: Sharon Hinchliffe, Scholarships Manager Telephone: (08) 9266 3119 Email: research_scholarships@curtin.edu.au Web: http://scholarships.curtin.edu.au/ or go to Research Scholarships

International Student Fees Supervisors must be aware of: who is liable for fees how fees are calculated what happens if fees are not paid their role International Sponsored Student Unit (ISSU) Online fee information: http://fees.curtin.edu.au/ Fees stop when the thesis is formally submitted to the thesis examinations – NOT when the student gives it to you. ($100+ per day) A thesis without approved examiners can not be submitted.

Additional Student Support - Guild Representation Social Events Complaints; Student Assist; Financial support/grants Student Surveys PG Mentor Program Postgraduate Students Committee Sub-departments (women; disabilities; internationals; indigenous)

END OF PRESENTATION Thank You