Digging into Destiny Data Introduce Yourself Go to https://padlet Digging into Destiny Data Introduce Yourself Go to https://padlet.com/ymestech/destinydata Add your Name-School-Best Use of Data Jenny Ruby Taylor SLMC Lynn Road Elementary jrtaylor@wcpss.net @lreslibrary Jane Miller SLMC Yates Mill Elementary jmiller4@wcpss.net @YMESMedia

Presentation Map Introductions & Sharing 10 Minutes Presentation 20 Minutes Demonstrations & Practice 20 Minutes Questions & Evaluations 10 Minutes Better understanding of data sets that are helpful in advocating for staffing, scheduling, funding, and student access (primarily circulation.) Instructions for data collection of selected data sets Framework for data presentation through MTAC Connections of data sets to SLMC evaluation instrument (i.e. advocacy, analysis, reflective practice, leadership, equity, access.)

School Library Characteristics Associated with Better Test Scores School Libraries and Student Achievement. August 9, 2013. http://www.lrs.org/documents/school/school_library_impact.pdf. School Librarians Teaching Information Literacy Skills Staffed by Endorsed Librarian Collaborative Planning Between School Librarians and Teachers Extended Library and Staff Hours School Librarians Providing In-Service Training to Teachers Larger Newer Collections More Student Visits Flexible Scheduling Higher Expenditures

Individual Student Circulation Tracking Results—2 Year GRD GEN E T H 08-09 SEP OCT NOV DEC JAN FEB MAR APR MAY MONTHS ENROLLED TOTAL 09-10 1 F W 41 6 30 20 2 8 5 16 13 9 108 M 37 10 22 70 7 29 23 3 11 25 H na 4 36 B 55 28 14 12 27 195 15 21 56 18 17 75 61 64 38 52 19 40 50 34 35 84

Library Data Tracking Results—13 Year   00-01 01-02 02-03 03-04 04-05 05-06 06-07 07-08 08-09 09-10 10-11 11-12 12-13 Circulation 39,048 35,335 29,326 34,140 42,051 32,512 37,223 25,356 38,516 48,255 61,254 61,491 62,397 Enrollment 577 506 483 631 598 548 555 500 663 635 618 620 560 Circulation per Student 68 70 61 54 59 67 51 58 76 99 111 Average Age 1986 *1989 1987 1989 *1988 1992 1995 1994 1996 1997 Average Age (nonfiction) n/a 1998 1999 Librarian 1 Library Assistant 0.9 1.3 0.5 Technology Assistant 0.8 Electronic Resources Book Funding (school) 5000 5010 9928 220 4047 3755 4781 10235 2000 Book Funding (other sources) 1,500 2,654 3,546 197 395 876 2,428 47,517 3,313 3,977 2,574 Total Funding 6,500 7,654 8,556 10,323 1,096 6,475 6,255 6,281 57,752 5,313 100% Library Assisstant 2 at 45% 1 at 50% 1 at 80% 2 at 50% 50% 90% Teaching Assistant Support 80% Scheduling Flex School Performance High Growth Expected Growth Reading Proficiency 3rd-5th 83 81.6 83.5 84.6 88 91.4 58.9 59.6 58.2 62.4 59.1 38.1 Math Proficiency 3rd-5th 83.9 87.6 87.5 85.9 75.6 74.1 71.9 74.5 68.4 74.9 76.4 48.8

2nd Grade Circulation Data 2012-2013 Classroom Sep Students Accessing Library Students in Classroom Oct Nov *Dec A 367 22 481 20 145 19 107 12 B 687 912 21 297 109 17 C 441 23 357 204 79 18 D 391 123 72   Checkouts per Student %'age Student Access 16.7 100% 24.1 7.3 95% 5.4 60% 31.2 41.5 13.5 5.2 81% 19.2 96% 16.2 9.3 3.6 82% 19.6 6.2 85% Jan Feb Mar Apr 238 198 13 228 117 417 288 292 353 347 366 337 255 129 16 187 153 11.9 9.9 65% 11.4 5.9 19.9 20.6 14.4 14.6 16.8 17.4 18.3 16.9 90% 12.8 6.8 84% 9.4 7.7 80%

Student Monthly Access Data by Grade Level (September-December—2 Year Comparison K 1 2 3 4 5

Data Sets We Can’t Live Without Appendix A: Summary Report Student Circulation—All Students Appendix B: Summary Report Student Circulation—Grade Level Appendix C: Summary Report Student Circulation—Homeroom Appendix D: Detailed Report Student Circulation—Students Appendix E: Detailed Report Faculty Circulation—Faculty Appendix F: Patron Visits Appendix G: Student Access Percentage Appendix H: Lost Book Costs Appendix I: Weeded Book Costs Appendix J: Student Email Reminders Attached: Email Reminder Form and Sample Letter Attached: Sample Quarterly MTAC Meeting Presentation

Library Costs vs. Budget

Email Reminders Increase Circ. In Q2 2017 circulation increased by 2,335 over Q2 2016.

Grade Level Meetings BOY-MOY-EOY Data Sets MTAC Meetings Quarterly Data Sets Total Student Circulation Student Circulation by Grade Level Collection Items and Average Age Collection Circulation Grade Level Meetings BOY-MOY-EOY Data Sets Student Circulation by Homeroom Detailed Student Circulation

Quarterly Student Circulation 2016-2017   1st Quarter 2nd Quarter 3rd Quarter 4th Quarter Pre K AU 7 16 42 Pre-K 73 151 145 Kindergarten 219 477 1430 1st Grade 663 909 1033 2nd Grade 878 1059 863 3rd Grade 2064 2842 2711 4th Grade 835 667 593 5th Grade 284 603 361 All Students 5023 6724 7178

Student Circulation by Grade Level

Student Access Rate—Classroom Comparison Classroom A   Classroom B Student 1 9 25 Student 2 8 23 Student 3 7 Student 4 Student 5 6 22 Student 6 16 Student 7 5 Student 8 4 Student 9 35 Student 10 Student 11 Student 12 15 Student 13 Student 14 Student 15 Student 16 3 20 Total Circ 100 200 Classroom A—100% Student Access Rate Classroom B—50% Student Access Rate

2nd Grade Circulation Data 2012-2013 Classroom Sep Students Accessing Library Students in Classroom Oct Nov *Dec A 367 22 481 20 145 19 107 12 B 687 912 21 297 109 17 C 441 23 357 204 79 18 D 391 123 72   Checkouts per Student %'age Student Access 16.7 100% 24.1 7.3 95% 5.4 60% 31.2 41.5 13.5 5.2 81% 19.2 96% 16.2 9.3 3.6 82% 19.6 6.2 85% Jan Feb Mar Apr 238 198 13 228 117 417 288 292 353 347 366 337 255 129 16 187 153 11.9 9.9 65% 11.4 5.9 19.9 20.6 14.4 14.6 16.8 17.4 18.3 16.9 90% 12.8 6.8 84% 9.4 7.7 80%

Student Access Circulation Weekly Samples 2016-2017   Week Sample #1 Week Sample #2 Week Sample #3 Pre-K AU 71% 50% Pre-K 88% 65% 100% Kindergarten 63% 28% 1st Grade 64% 62% 67% 2nd Grade 44% 47% 34% ID Mild I 20% 43% 3rd Grade 70% 82% 73% 4th Grade 52% 5th Grade 31% 17% ID Mild II 11% 0% All Students 56% 46% 54% Circulation 776 956 902

Student Access Circulation Weekly Samples 2016-2017

Patron Visits—Weekly Samples   2013-2014 (98 day sample) Students & Staff September 2013 (5 day sample) Students & Staff September 2016 (5 day sample) Students January 2017 (5 day sample) Students & Staff February 2017 (5 day sample) Students & Staff March 2017 (5 day sample) Students & Staff Daily Circulation 404 487 144 207 188 168 Patron Visits (8:00-8:30) 72 64 13 14 8 6 Patron Visits Morning Block 91 128 29 42 63 73 Patron Visits Afternoon Block 18 40 22 24 23 4 Daily Patron Visits 181 232 80 94 84

Demonstrations & Practice

Digging into Destiny Data Questions & Evaluations Go to https://padlet.com/ymestech/destinydata Add your Name-School-Best Use of Data Jenny Ruby Taylor SLMC Lynn Road Elementary jrtaylor@wcpss.net @lreslibrary Jane Miller SLMC Yates Mill Elementary jmiller4@wcpss.net @YMESMedia

Appendix A: Summary Report Student Circulation—All Students Patron Reports Patron Statistics – Historical For patron activity—Set time frame Circulation of Library Materials Show—Summary Group by Type—Patron Type Only include the following: Kindergarten, Student, Active Run Report

Appendix B: Summary Report Student Circulation—Grade Level Patron Reports Patron Statistics – Historical For patron activity—Set time frame Circulation of Library Materials Show—Summary Group by Type—Patron Type . . . Then by—Grade Level Only include the following: Kindergarten, Student, Active Run Report

Appendix C: Summary Report Student Circulation—Homeroom Patron Reports Patron Statistics – Historical For patron activity—Set time frame Circulation of Library Materials Show—Summary Group by Type—Patron Type . . . Then by—Grade Level . . . Then by—Homeroom Only include the following: Kindergarten, Student, Active Run Report

Appendix D: Detailed Report Student Circulation—Students Patron Reports Patron Statistics – Historical For patron activity—Set time frame Circulation of Library Materials Show—Detail Group by Type—Patron Type . . . Then by—Grade Level . . . Then by—Homeroom Only include the following: Kindergarten, Student, Active Run Report

Appendix E: Detailed Report Faculty Circulation—Faculty Reports Patron Reports Patron Statistics – Historical For patron activity—Set time frame Circulation of Library Materials Show—Detail Group by Type—Patron Type Only include the following: Faculty, Active Run Report

Appendix F: Patron Visits Reports Library Reports Statistics Library Statistics Statistics Snapshots View today’s checkouts—Go! Control A Control C Open Excel spreadsheet Paste into cell A1 Scroll to bottom to see total circulation for day Delete last to rows Delete top two rows Delete the following columns: Call #, Barcode, Title, Patron Barcode Data Highlight Time and Patron Name columns Remove Duplicates Uncheck Box A

Appendix G: Student Access Percentage Run Detailed Report Student Circulation by Homeroom (See Appendix D ) Divide number of patrons circulating for the time frame selected by number of patrons in a homeroom class

Appendix H: Lost Book Costs Library Reports Title and Copy List Title from AAA to ZZZ Show titles with "lost" copies Output as Microsoft Excel. When you open it highlight the Date Lost column and sort A- Z (yes expand the selection) I gave myself a full calendar year window for this one as well.  Delete the rows that are outside of the year.  Delete any items that are not books.  You can also remove any that say "fine was satisfied" if that money goes back to you.  Add the price of the books in the copy price column.

Appendix I: Weeded Book Costs Reports Library Reports Weeding log When it asks for a time period I used a full calendar year.  (Ex. 11/3/2015-11/3/2016) A list of books will be run with the price attached.  You will have to add it manually.  You can try to copy the PDF and paste it into a spreadsheet then use the Find option and searched for $. It will pull out all of the lines that have the money amount in.  I did not add anything I weeded but did not expect to replace.  For example, I weeded an old set of encyclopedias.  I do not expect to buy a new set, so I did not add the cost of those.  You can use your professional judgement.

Appendix J: Email Reminders Patron Reports Current Check Outs / Fines Choose either All that are currently overdue or All that are checked out.  I used all that are checked out. Choose Notices Continue I unchecked the box about books belonging to other sites.  This is up to you. Choose Homeroom and then select one of your homeroom classes (or if you are sending the whole school on the same day, choose the whole school) Click Distributed via email (THIS IS ESSENTIAL) In the message type whatever message you would like parents to see.  Mine is written in English and Spanish in my attachment.  All parents get both versions so I don't have to send different types of reminders. Decide if you want parents to see the price of the book.  Click Save Setup Give your report a name.  Warning: parents will see this name as the subject line of their email. Schedule the report weekly and pick the day/time you want it to send (THIS IS ESSENTIAL).  The default time is 8:00 a.m.  Please change this!  Too many reports at 8:00 a.m. interferes with school operation.  I run mine at 6:00 a.m. Save Setup.