Resident Engineer Training AASHTO Subcommittee on Construction 2010 Annual Meeting Burlington VT Ken Jacoby Federal Highway Administration Office of Asset Management

Background TCCC Study (2003) FHWA “Phase 1” Initiative (2009) 53% of states have no formal training for construction managers Provided information that could help states in developing academies Did not provide a curriculum of formal training FHWA “Phase 1” Initiative (2009) Follow-up to the TCCC Study Provided a recommended curriculum of courses for an academy.

Phase 1 – Curriculum Total of 9 subject areas Total of 38 courses within the 9 subject areas Subject Areas Technical Project Controls Safety & Legal Contract Administration Environmental Quality Assurance Third Party Coordination Considerations during Project Development Interpersonal & Leadership Skills

Subject Areas Technical Considerations during Project Development Grading Drainage Aggregate Inspection Geotechnical Construction New Structure Construction PCC Pavement Field Inspection Hot Mix Asphalt Field Inspection Asphalt Recycling Landscaping Considerations during Project Development Constructability reviews Value Engineering Construction involvement during design process (e.g. specification development) Environmental commitments Post construction meetings “Hand-off” from project development to construction Project review prior to construction Life cycle cost (LCC) analysis and LCC management Alternative technical bids Provide management level information on calculation checks, payment approvals, managing contract changes, reviewing inspection reports, measurements, and test results, and plan/manage next steps for the most common technical areas. Techniques in dealing with common issues that arise in the technical areas Hot topics or current issues that State DOTs are dealing with in the technical areas. (e.g. GPS grading, resilient modulus testing) Impact of technical changes on other dependencies (e.g. Schedule delay occurring due to change in aggregate inspection method) Refresher on technical areas

Subject Areas (continued) Project Controls Scope, Schedule & Budget Earned Value Methods Critical Path Method (CPM) Scheduling Life Cycle Cost Analysis/Life Cycle Management (LCM) Risk Management Change Management Safety and Legal Worker and work zone safety Safety inspection standards, tools and techniques Role of Construction Project Manager in work zone safety OSHA compliance and injury prevention State specific occupational safety and health program Construction Law Statutory lien rights for builders and contractors Bonding requirements Interrelation of project owners, contractors, and other stakeholders Project documentation

Subject Areas (continued) Contract Administration Approaches to Contracting Contractor Payments and Retainage Contractor payment estimates and payment timelines Incentives and disincentives Retainage Liquidated damages Supplemental Agreement Change orders Justification statements for change orders Design/redesign during construction phase Specifications Interpret specifications for change orders Methods of Payment Bid items Agreed price Lump sum price Force account Claims Partnering Alternative Dispute Resolution Types of claims: delay, changed conditions, etc. Project Closeout Need for consistent and regular project documentation Contractor performance measurement/documentation Final acceptance of a project

Subject Areas (continued) Environmental Compliance, Review & Mitigation Stormwater Pollution Prevention NPDES permits Environmental Permits, Certificates and Licenses Hazardous Materials Erosion and Sediment Control Water & Sanitary Sewer Facilities Environmental stipulations regarding pollution (water, air & noise), archeological, paleontological findings Best practices in environmental compliance, review and mitigation Quality Management Project Manager’s use of QA information Elements of a “good” QC plan and QC data analysis Construction and materials acceptance Construction inspection and workmanship Independent Assurance Project Quality considerations: Different acceptance criteria and methods based on procurement methods Scope, location and size of the project(s) Coordination of multiple projects When project work is conducted (day time, night time) Different acceptance criteria and methods based on procurement methods (e.g. D-B-B, D-B, CM@Risk)

Subject Areas (continued) Third Party Coordination Common issues in third party coordination and the role of the PM Permits and Agreements Location, Mapping, Survey Railroads Subsurface Utility Engineering Interpersonal and Leadership Skills Communication Leadership Public Relations Conflict Resolution Ethical Conduct

Available Courses Summary Subject Area Courses Agencies Technical 6 FHWA, NHI Involvement During Project Development Process 8 FHWA, NHI, MnDOT, ODOT, SCDOT, ASCE Project Controls 24 FHWA, NHI, MnDOT, SCDOT, TxDOT, WSDOT, ASCE, Universities Safety and Legal 12 NHI, MnDOT, SCDOT, TxDOT, ASCE, Universities, OSHA, ARTBA Contract Administration 16 FHWA, NHI, MnDOT, SCDOT, TxDOT Environmental 5 NHI, SCDOT, TxDOT, ASCE, Universities Quality Management 13 NHI, MnDOT, SCDOT, TxDOT Third Party Coordination FHWA, MnDOT, SCDOT, TxDOT Interpersonal and Leadership Skills 11 MnDOT, SCDOT, TxDOT, WSDOT, ASCE

Gap Matrix Subject Area Courses Course Availability Project Controls Scope, Schedule, and Budget Project Management (TxDOT - DEV904, DEV912, DEV913, DEV914, DEV915) Project Management Professional (PMP) Certifications (FHWA) Project management (ASCE) Risk Management Risk Management (NHI) Risk Assessment and Allocation for Highway Construction (FHWA) Risk management (MIT) Earned Value Methods Earned Value Management (ASCE) Project Management Academy (WSDOT) Risk Assessment (TxDOT) Critical Path Method (CPM) Scheduling Use of CPM for Estimating, Scheduling, and Timely Completion (NHI) Resident Engineer Academy (SCDOT) - Construction Management Module Contract Time Manual (MnDOT)

Academy Considerations Develop as a “curriculum” rather than a “course”. Utilize training materials and training frameworks available from various states and NHI. Manage scope as courses are developed. Consider all available delivery methods Develop as a “curriculum” rather than a “course”. This will allow participants to take just a few of the courses suitable for their needs. Utilize training materials and training frameworks available from various states and NHI. Manage scope as courses are developed. The Academy’s goal is to focus on management aspects of construction; hence courses should not be too technical in nature. Consider all available delivery methods (web-based training, virtual classrooms, in-class) as applicable.

Next Steps Obtain external input and validation Establish Technical Panel for curriculum and course development Finalize course curriculum and training course outline Refine scope, target audience, and outcomes for proposed course Initiate training course development contract

Thank You! For More Information Contact: Ken Jacoby Telephone: (202) 366-6503 Email: Ken.Jacoby@dot.gov